Addendum_Form.docx

This is an Addendum to a sealed bid solicitation issued by the City of Phoenix Public Works Department for HVAC filter maintenance and repair services at approximately 120 municipal facilities. The addendum amends the offer due date to October 18, 2022, at 2:00 p.m. The three-year initial contract commences September 1, 2026, with two optional one-year extension periods. Services include supply and installation of MERV 13 rated filters in various configurations (1-inch, 2-inch, and 4-inch pleated panel filters, bag filters, and rigid box filters) at service intervals ranging from monthly to annual maintenance schedules across Public Works Department locations and Public Safety locations, including fire stations, police precincts, libraries, and cultural institutions. A pre-offer conference was scheduled for February 18, 2026, at 9:00 a.m. via Microsoft Teams, with a written inquiry deadline of March 25, 2026, at 9:00 a.m., and sealed offers due April 8, 2026, at 11:00 a.m., submitted electronically through the City's Procurement Portal.

Offerors must have been in operation for a minimum of five years with demonstrated experience providing equivalent goods or services, maintain all required licenses and certifications, and provide appropriate insurance coverage within 14 calendar days of notification of recommended award. All offers must be firm and fixed for 180 calendar days from the solicitation opening date, with payment terms submitted by offerors and estimated City payment within thirty to forty-five calendar days after receipt of correct invoices. The City of Phoenix has established Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements in compliance with 49 C.F.R. Part 26, requiring successful contractors to submit comprehensive initial and annual DBE participation plans and maintain documentation of good faith efforts to engage DBE-certified suppliers through the Arizona UTRACS database. Additional compliance requirements include federal civil rights regulations, Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, E-Verify employment eligibility verification, and City of Phoenix Equal Employment Opportunity requirements under Phoenix City Code Chapter 18. The City reserves the right to award contracts by individual line item, by group, or in any combination most advantageous to the City, and may award multiple contracts.