Addendum_Form.docx

This addendum document modifies the solicitation for Odor Control Services issued by the City of Phoenix under Invitation for Bid (IFB-26-0067). The addendum extends the sealed bid due date to October 18, 2022, at 2:00 p.m. The solicitation addresses a five-year odor control services contract commencing July 1, 2026, encompassing the furnishing, installation, and maintenance of battery-operated wall-mounted odor control dispensers across 82 City facilities serving multiple departments including Police, Water, Fire, Human Services, Library, and miscellaneous City facilities. Estimated annual quantities include 2,750 odor control devices with liquid and solid wafers, 80 optional metered mist units for Aviation, 1,200 units for Phoenix Convention Center, 30 Phantom HVAC units, 750 optional metered mist units for all departments, and 750 scent refills, with services supporting approximately 456 total units monthly. The pre-offer conference was scheduled for March 17, 2026, at 2:00 p.m. via WebEx, with written inquiries due March 19, 2026, at 2:00 p.m., and responses provided by March 25, 2026. Sealed bids were originally due April 3, 2026, at 2:00 p.m., with award anticipated following City Council evaluation.

All pricing must be firm and fixed for the initial contract year, with annual price increase requests permitted upon written submission with 60 days' notice and supporting documentation. Delivery must occur between 8:00 a.m. and 2:00 p.m., Monday through Friday, excluding City holidays, with all costs for fuel surcharges, delivery, and freight incorporated into quoted prices and payment terms defaulting to net 45 days unless a prompt payment discount is offered. Contractor qualifications require a minimum of five years of business operation, compliance with environmentally preferred purchasing standards including volatile organic compound (VOC) restrictions and non-aerosol formulations, current federal, state, and local licenses and permits, and appropriate background screening clearance. Insurance requirements include general liability with $2,000,000 general aggregate, automobile liability with $1,000,000 combined single limit, and workers' compensation at statutory limits. The City has established Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements under 49 CFR Part 26, mandating contractors to submit an Initial Small Business Participation Plan within 30 calendar days of contract award and annual plans on the anniversary date of contract execution. All contractors must register in the procurePHX Self-Registration System prior to contract execution and comply with federal nondiscrimination statutes, E-Verify employment eligibility verification, and heat safety mitigation requirements.