Addendum_Form.docx

This is an Addendum Form for the City of Phoenix's Invitation for Bid (IFB-26-0067) for odor control services, a five-year contract commencing July 1, 2026. The addendum extends the sealed bid offer due date to October 18, 2022, at 2:00 p.m. The solicitation encompasses furnishing, installing, and maintaining battery-operated wall-mounted odor control dispensers across 82 City facilities serving multiple departments including Police, Water, Fire, Human Services, and Library. Estimated annual quantities include 2,750 odor control devices with liquid and solid wafers, 80 optional metered mist units for Aviation, 1,200 units for the Phoenix Convention Center, 30 Phantom HVAC units, 750 optional metered mist units for all departments, and 750 scent refills for larger diffuser dispensers, servicing approximately 456 total units monthly. The pre-offer conference was scheduled for March 17, 2026, at 2:00 p.m. via WebEx, with written inquiries due by March 19, 2026, and sealed bids due April 3, 2026, at 2:00 p.m.

Pricing must be firm and fixed for the initial contract year, with annual price increase requests permitted upon written submission with 60 days' notice and supporting documentation. All delivery costs, fuel surcharges, and freight must be incorporated into quoted prices, with payment terms defaulting to net 45 days unless a prompt payment discount is offered. Contractors must comply with Disadvantaged Business Enterprise and Small Business Participation Plan requirements, submit an Initial Small Business Participation Plan within 30 calendar days of contract award, and register in the City's procurePHX Self-Registration System prior to contract execution. Required qualifications include a minimum of five years of business operation, compliance with environmentally preferred purchasing standards including volatile organic compound restrictions and non-aerosol formulations, current federal, state, and local licenses and permits, and appropriate background screening clearance. Insurance requirements include general liability with a $2,000,000 general aggregate, automobile liability with $1,000,000 combined single limit, and workers' compensation at statutory limits. Delivery must occur between 8:00 a.m. and 2:00 p.m., Monday through Friday, excluding City holidays.