Addendum_Form.docx

This is an Addendum Form for the City of Phoenix Finance Department's FMLA and Paid Parental Leave (PPL) Administration Services solicitation. The addendum extends the original proposal response deadline to October 18, 2022, at 2:00 p.m. and amends Section 1, Instructions, Subsection 1.4, regarding the Timeline and Schedule of Events. The document provides a structured template for documenting vendor inquiries and the City's corresponding responses, with designated sections for up to seven numbered questions and answers. Additionally, the form includes space for documenting specific changes to the original solicitation requirements and specifications. Offerors are required to acknowledge receipt and acceptance of this addendum through the City's Procurement Portal to be considered responsive to the solicitation.

The addendum does not contain pricing information, set-aside designations, or funding details, as these remain governed by the original solicitation documents. The original contract opportunity, anticipated to commence January 1, 2027, is for a five-year FMLA and PPL administration services contract serving approximately 14,300 City of Phoenix employees across 30+ departments. Evaluation criteria consist of method of approach (40%), qualifications and experience/references (30%), and pricing (30%), with a required performance bond equal to 10% of the total contract amount. The incumbent contractor is FMLASource. Offerors must demonstrate at least five consecutive years of experience providing comparable FMLA and PPL administrative services and comply with Disadvantaged Business Enterprise (DBE) requirements under 49 CFR Part 26. Required infrastructure includes secure portals with multi-factor authentication, 99.5% system uptime guarantee, customer support from 7:30 a.m. to 9:30 p.m. Arizona time Monday through Friday, HIPAA compliance certification, and cybersecurity and privacy liability insurance with $1,000,000 coverage limits.