Addendum_Form.docx

This is an Addendum to a solicitation issued by the City of Phoenix Public Works Department for HVAC filter maintenance and repair services at approximately 120 municipal facilities. The addendum extends the offer due date to October 18, 2022, at 2:00 p.m. The contract covers full-service HVAC filter maintenance and repair services, including supply and installation of MERV 13 rated filters in various configurations (1-inch, 2-inch, and 4-inch pleated panel filters, bag filters, and rigid box filters) at service intervals ranging from monthly to annual maintenance schedules. The three-year initial contract commences September 1, 2026, with two optional one-year extension periods. A pre-offer conference is scheduled for February 18, 2026, at 9:00 a.m. via Microsoft Teams, with a written inquiry deadline of March 25, 2026, at 9:00 a.m. Sealed offers are due April 8, 2026, at 11:00 a.m., submitted electronically through the City's Procurement Portal. All offers must remain firm and fixed for 180 calendar days from the solicitation opening date.

Offerors must have been in operation for a minimum of five years with demonstrated experience providing equivalent goods or services, maintain all required licenses and certifications, and provide appropriate insurance coverage within 14 calendar days of notification of recommended award. The City of Phoenix has established Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements in compliance with 49 C.F.R. Part 26, requiring successful contractors to submit comprehensive initial and annual DBE participation plans and maintain documentation of good faith efforts to engage DBE-certified suppliers. Contractors must comply with federal civil rights regulations, Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, the Immigration Reform and Control Act, E-Verify employment eligibility verification, and Arizona legal worker requirements. Payment terms are to be submitted by offerors, with City payment efforts estimated within thirty to forty-five calendar days after receipt of correct invoices. The City reserves the right to award contracts by individual line item, by group, or in any combination most advantageous to the City, and may award multiple contracts.