Addendum_Form.docx

This addendum to the City of Phoenix Water Services Department's Invitation for Bid (IFB-26-0213) for GfG multi-gas monitors, repair services, and replacement parts extends the offer due date to October 18, 2022, at 2:00 p.m. The solicitation is for a five-year requirements contract commencing May 1, 2026, to supply GfG multi-gas monitors, repair services, and replacement parts and accessories for detecting hazardous atmospheres in confined spaces, sewer lines, vaults, and areas with high chlorine levels. The procurement encompasses 46 line items including monitors, sensors, chargers, docking stations, sampling pumps, probes, batteries, and calibration equipment. A non-mandatory pre-offer conference is scheduled for February 26, 2026, at 10:00 a.m. via WebEx, written inquiries are due by March 4, 2026, at 2:00 p.m., and sealed offers must be submitted by March 12, 2026, at 2:00 p.m. Mandatory training must be provided at the City's facility with at least ten technicians, and all equipment must be new from the manufacturer and delivered FOB destination within normal business hours (6:00 a.m. to 2:00 p.m., Monday through Friday).

Pricing must be submitted as a percentage discount off the manufacturer's (GfG Instrumentation, Inc.) published list price, with repair services priced at hourly labor rates and extended warranty options available for three detector models covering one to four-year periods. Repair costs are capped at 60 percent of the unit's current replacement cost per occurrence without written City approval. All prices are firm and fixed for the initial contract year; thereafter, annual price increase requests require 60 days' written notice with supporting documentation, subject to sole City discretion for approval. Vendors must maintain minimum commercial general liability insurance of $2,000,000 general aggregate and $1,000,000 per occurrence, along with workers' compensation insurance with statutory limits. All equipment must comply with IEC, CSA, and ANSI intrinsic safety certifications and OSHA standards. The City reserves the right to award by individual line items, group, all or none, or any other combination and may extend the contract for use by other Arizona municipalities and government agencies. Vendors must comply with federal nondiscrimination requirements and Disadvantaged Business Enterprise (DBE) requirements, including prompt payment to subcontractors within seven days of receipt of payment.