Addendum_Form.docx

This addendum document pertains to the City of Phoenix Finance Central Procurement's solicitation for Portland Cement (Bulk) supply to the Street Transportation Department. The addendum extends the offer due date to October 18, 2022, at 2:00 p.m. and provides a template for vendor inquiries and city responses, with seven numbered question-and-answer sections available for clarifications regarding the five-year contract for approximately 300 tons of annual ASTM C-150, Type II Low Alkali cement delivery. The original solicitation (IFB-26-0033A) establishes a contract commencement date of July 1, 2026, upon City Council award, with deliveries required at the Street Transportation Preventive Maintenance facility during business hours of 7:00 a.m. to 2:00 p.m., Monday through Friday, excluding city holidays.

The procurement emphasizes firm and fixed pricing for the initial two years with potential annual price adjustments thereafter, subject to Chief Procurement Officer approval and written documentation. Significant weight is placed on Disadvantaged Business Enterprise (DBE) and Small Business participation, requiring contractors to submit annual participation plans, conduct good faith outreach to DBE-certified suppliers, and maintain detailed compliance documentation through the City's Certification and Compliance System. Contractors must provide Safety Data Sheets meeting ASTM and Maricopa Association of Governments specifications and maintain sufficient local inventory to support daily city requirements. Vendors are required to acknowledge receipt and acceptance of the addendum through the City's Procurement Portal.