Addendum_Form.docx

This is an Addendum Form issued by the City of Phoenix for the Event Equipment Rental Services solicitation (PKS-IFB-26-0175). The addendum extends the offer due date to October 18, 2022, at 2:00 p.m. and provides a template for documenting vendor inquiries, city responses, and specification changes. The form includes sections for questions and answers from potential respondents and modifications to the original solicitation documents. Offerors are required to acknowledge receipt and acceptance of the addendum through the City's Procurement Portal. The document serves as an official communication mechanism to address clarifications and amendments prior to final proposal submission.

The addendum template indicates that the solicitation involves comprehensive event equipment rental services across 150 line items, with a five-year contract term commencing April 1, 2026. Key dates include a non-mandatory pre-offer conference on January 6, 2026, a written inquiry deadline of January 9, 2026, and original offer submissions due January 26, 2026, at 2:00 p.m., though this addendum extends that deadline. Vendors must provide delivery within two working days for standard orders and four hours for emergency services with no additional fees. Award will be made to the lowest responsive and responsible bidder, with contractors required to maintain $2,000,000 in General Liability insurance, $1,000,000 in Automobile Liability coverage, and statutory Workers' Compensation limits. Liquidated damages of $2,000 per calendar day apply for delays in equipment setup and breakdown operations.