Addendum_Form.docx

This addendum modifies the Invitation for Bid (PKS-IFB-26-0175) issued by the City of Phoenix Parks and Recreation Department for Event Equipment Rental Services. The addendum extends the offer due date to October 18, 2022 at 2:00 p.m. and provides a section for vendor inquiries and the city's corresponding responses, though the specific questions and answers are not detailed in this template document. The solicitation seeks a contractor to provide comprehensive equipment rental services across 150 line items including seating, tables, tents, canopies, staging, audio-visual equipment, lighting, power distribution, crowd control accessories, and climate control equipment for City-owned or City-approved locations. The contract term is five years commencing on or about April 1, 2026, with a non-mandatory pre-offer conference scheduled for January 6, 2026, at 11:00 AM and a written inquiry deadline of January 9, 2026.

Pricing terms are firm and fixed for the initial one-year period, with annual price increase requests permitted thereafter upon written documentation. Contractors must maintain comprehensive insurance coverage including $2,000,000 in General Liability, $1,000,000 in Automobile Liability, and statutory Workers' Compensation limits. Vendors must guarantee delivery within two working days for non-emergency purchases and within four hours for emergency services with no additional delivery fees permitted. Liquidated damages of $2,000 per calendar day apply for delays in equipment setup, takedown, breakdown, and cleanup. The solicitation includes provisions for potential Disadvantaged Business Enterprise participation, and contractors must comply with all nondiscrimination requirements including Title VI of the Civil Rights Act and the Americans with Disabilities Act. The contract will be awarded to the lowest responsive and responsible bidder meeting all specifications, with the City reserving the right to terminate at the end of the contract term or through other agreement provisions.