52-212-1 INSTRUCTIONS TO OFFERORS

1. Description of the Requirement:

The Contractor shall provide six (6) Utility Terrain Vehicles (UTVs), including two (2) extended-bed units, as a non-personal services rental at Base Aeronaval Cristóbal Colón (formerly Fort Sherman). The Contractor shall provide all required support, to include transportation, delivery, retrieval, scheduled and unscheduled maintenance, and full insurance coverage for all rented UTVs. All UTVs shall arrive in fully operational condition with a full fuel tank, free of mechanical defects, clean and serviceable, equipped with all required safety features, and compliant with all applicable Panamanian safety and environmental standards. The Contractor shall coordinate all services with the COR to ensure continuous, uninterrupted support to JOTC operations at Cristóbal Colón The period of performance start date is 30 July 2026.

2. Instructions to Offerors:

2.1 You are invited to submit a quote/offer in response to Solicitation W912CL-26-Q- A025 by 15:00 PM CST on 22 July 26.

2.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible offeror whose quote conforms to these instructions and will be most advantageous to the Government, considering the lowest price technically acceptable.

3. Formal Communication and Requests for Information:

3.1. Submit all questions in the format shown below by email to the contracting office to the address shown below. All questions must come through the Contracting Office. All communication shall be submitted in English. Correspondence that fails to adhere to the terms and conditions outlined in the solicitation and instructions may be determined non-responsive and excluded from consideration.

Subject Line: Reference No. SOLICITATION W912CL-26-Q-A025.

Request for Information.

Email: Vernon Shank Vernon. vernon.d.shank.mil@army.mil and Mr. Craig Dogger at craig.d.dogger.civ@army.mil.

3.2. All questions and requests for information (RFI) must be received NO LATER THAN 17 July 2026 at 12:00 PM CST.

OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN

THIS PROCESS.

**After the due date no additional RFIs will be answered** mailto:vernon.d.shank.mil@army.mil mailto:craig.d.dogger.civ@army.mil

3.3. All official data related to this solicitation will be distributed using the SAM Contract Opportunities (https://sam.gov/) system. SAM is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies.

Interested bidders/offerors must register with SAM before accessing the system.

3.4. Amendments, if/when issued will be posted to https://sam.gov/ for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons.

4. Submission of Offers / Quotes:

4.1. All offerors shall complete the following sections on page 1 of the Solicitation SF 1449: 17a, 30a, 30b, 30c.

4.2. All offerors shall complete the sections on page 3 of the Solicitation SF1449: Unit Price and Amount for CLINs 0001 and 0002.

4.4. All offerors shall submit a technical plan with their priced quote/offer. The technical plan should include a technical approach for providing all transportation, delivery, full insurance, and maintenance details required to ensure the Utility Terrain Vehicles (UTV) remain fully operational for the duration of the lease period in line with the PWS. Please review 52-212-2 Evaluation Factors to see full details regarding solicitation technical plan requirements and evaluation criteria.

4.5. Format. The quoter/offeror shall submit documentation by email in response to this solicitation subject to the requirements in this provision. The documentation submitted shall be in sufficient detail to demonstrate the offeror's understanding of the scope of the work effort. The Technical Plan shall begin with and adhere to the following:

4.5.1 Company Name: The company name shall appear on the title page only. All other references to the company name shall be removed from the Technical Plan.

4.5.2 Title Page: "Technical Plan". The title page of each Technical Plan shall include solicitation number of the Request for Quote (RFQ); the company name of the offeror;

and the offeror's position regarding disclosure of proprietary or similar proposal data.

4.5.3 Table of Contents: The table of contents shall identify the major sections of the Technical Plan and show location and page numbers of each section.

4.6 Content:

4.6.1 Technical Capability. The plan should be a detailed description and demonstrated understanding of the approach to transportation, delivery, full insurance, and maintenance required to ensure the Utility Terrain Vehicles (UTV) remain fully operational for the duration of the lease period in line with the Performance Work Statement (PWS). The assessment will describe the offeror’s ability to provide, establish, and maintain all Utility Terrain Vehicles (UTV). Please follow guidelines outlined in 52.212-2 Evaluation Factors.

Offers that fail to furnish required information, or fail to adhere to the terms and conditions outlined in this solicitation may be excluded from consideration.

4.7. All quotes/offers should be emailed to Vernon Shank Vernon.

vernon.d.shank.mil@army.mil and Mr. Craig Dogger craig.d.dogger.civ@army.mil no later than 15:00PM CST on 22July 2026.

mailto:vernon.d.shank.mil@army.mil mailto:craig.d.dogger.civ@army.mil