DATE: October 7, 2025 TO: All Interested Bidders and Other Interested Parties FROM: Hosea Goodwyn, Procurement Manager

The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the Invitation for Bid (IFB) Document. Bidders must acknowledge receipt of this addendum by indicating receipt in the space provided on the Proposal Bid Form. If the bidder has already submitted the Proposal Bid Form to the City’s Procurement Division, the Bidder should revise their electronic submission to include this addendum. In any case, the submission of a bid is an acknowledgment of receipt of the addendum. The City will construe all bids received as though the Bidder has received and acknowledged the addendum.

Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.

Q1. The ADCP references as-built drawings. Can these be made available?

A1. The City does not have as-builts for the ATCT.

Q2. ADCP page 28 states 'The contractor shall trace the circuits associated with these critical power receptacles in the cab, and either remove or provide a new UPS'.

Is the intent to remove these receptacles or provide a new UPS? If the intent is to provide a new UPS, please specify what UPS.

A2. The intent is to test all of the critical receptacles. If some/all are not functional, replace one for one (and/or make functional).

Q3. Please confirm the requirement for a 2 Year Maintenance Bond in amount of 10% of total contract value and the 2-year warranty period requirement for all work per section 3.11 of the

IFB.

A3. The requirement for a Maintenance Bond stated in section 3.11 is no longer applicable to this project.

Q4. Please advise what requirements for notices or coordination will be required for a large crane to be onsite for the removal and replacement of the roof top AC units.

A4. Once the city permit is received, coordinate with the airport manager, provide at least one week notice of crane date.

Q5. Section 6.3 of the ITB references partial funding by FDOT. Will this project need to comply

IFB 2502801

Air Traffic Control Tower Rehabilitation Project

Addendum No. 3 with the Davis Bacon Act? If so, please provide the Wage Rate Determinations.

A5. No.

Q6. Proposal Bid Form has the following statement below where the Bid Total goes, “*A signed quantity sheet must be included for the submittal to be considered”. I do not see a quantity sheet supplied in the ITB. Is this specifically referring to Attachment B – Itemized Pricing Schedule?

A6. Yes.

Q7. On the Proposal Bid Form, the second item listed in the requirements section references Attachment B (Itemized Pricing Schedule). This excel spreadsheet has one line item for the entire scope of work with a lump sum value. Please confirm that we are not required to submit any other itemized price sheet with cost per scope of work.

A7. No other itemized pricing required, just one lump sum value.

Q8. Per prebid meeting, please confirm that the only permits required for the work will be AC change out permit. No other permits shall be required.

A8. Correct, only the AC needs permitting.

Q9. Please confirm we are to replace the acoustical ceiling grid & tile in its entirety at the 3rd floor office and the Tower Cab. The note associated with Photo #26 mentions just the tile being replaced however notes under Interior Remediation on Pg 9 of the ADCP mentions both tile and grid being replaced.

A9. Both ceiling grid and tile are to be replaced in the 3rd floor office and the Tower Cab. The contractor shall coordinate with airport manager to go over some challenging connection areas around the window shades for proper attachments to make sure the shades are not damaged.

Q10. Please confirm the removal & replacement of the PTAC unit on the 2nd Floor. Scope on Pg 24 states to remove & replace however the note on the As-Built on Pg 25 states “Replaced in 2019. Unit shall Remain”.

A10. PTAC unit on the 2nd floor shall remain in place.

Q11. Please advise if the existing fire alarm devices and/or fire sprinkler heads & trim need to be replaced at the Cab ceiling – these items are not specifically mentioned in the ADCP but the devices shown in Photo #40 look old and discolored.

A11. No modification to the sprinkler system is required.

Q12. How will the Contractors access the site?

A12. A “garage door style” remote will be provided to the awarded bidder for accessing the ATCT gated area.

Q13: Can the Generator testing be completed before the bidding?

A13. No, generator will be tested as a part of the project. If it is operational and no issues are detected, no work to be completed, if work/repair is needed, the awarded bidder will prepare a separate proposal for the necessary repair, which will be added to the project via change order.

Q14. What permits will the awarded bidder be responsible for pulling for the project?

A14. A permit will be required for the replacement of the rooftop AC unit. Otherwise, the work on this project is primarily cosmetics or replacements in kind and will not require additional permitting.

ACKNOWLEDGMENT - Addendum #3

Company Name

Signature of Officer

Type/Print Officer's Name & Title

Non-Mandatory Pre-Bid Conference – MEETING MINUTES for

Leesburg International Airport (LEE) – ATCT Rehabilitation

ITB Ref # 2502801

Date: September 26th @ 2:00PM Location: Leesburg International Airport, 8807 Airport Blvd., Leesburg, FL 34788

Sign in & Introduction.

Receipt of Bids: Sealed bid proposals for the construction of the ATCT Rehabilitation project will be received until 11:00 a.m. on Friday, October 17th, 2025 via the City's e-Procurement Portal, OpenGov, found at https://procurement.opengov.com/portal/leesburgflorida/projects/199342. Electronic bids will remain locked until the time of bid opening. The bid opening shall take place as a live video conference on Friday, October

17th, 2025 @ 11:00 a.m. Bidders may contact the City's Procurement Process Consultant, Hosea Goodwyn

(Hosea.Goodwyn@leesburgflorida.gov ) to obtain information to view the live bid opening. The information is also located on the City’s eProcurement Portal, OpenGov. The bid tabulation shall be posted within 48 hours of the bid opening.

Inquiries/Questions must be submitted in writing via the City’s e-Procurement portal, OpenGov, on or before, Thursday, October 2nd, 2025 at 5:00 pm. When asking questions, please be sure to enter each question separately.

Final Bid Addenda shall be issued no later than Tuesday, October 7th at 5:00 p.m.

Project Overview – The City of Leesburg seeks to secure the services of a qualified General Contractor who is licensed and certified in the State of Florida. The Contractor will be responsible for providing all necessary labor, equipment, tools, materials, supplies, and other related items for the rehabilitation of the Air Traffic

Control Tower located at the Leesburg International Airport, in accordance with the specifications outlined in this Solicitation.

This is a towered airfield. Safety is of the utmost importance. Aircraft always have the right-of-way.

Contractors shall not access any active movement area without prior permission and coordination with Owner, Engineer, and ATCT. If access to the movement area, outside of an active work area, is required then the Contractor must request the access in writing and have the request approved in writing by the Owner or Engineer prior to accessing any active airfield area.

o This project takes place entirely within the non-movement area.

o Radio Communication with the Tower is not required or necessary for this project unless otherwise communicated by the Owner, Engineer, or ATCT Manager.

Operational Safety – Contractor shall comply with OHSA regulations throughout the duration of the project.

Site Access shall be via Echo Drive to the Tower.

Protection of facilities and equipment – Unless specifically marked for removal, or as directed by the engineer, all facilities and equipment on the airfield shall be protected in place. Any damage to existing facilities or equipment shall be repaired by the Contractor at no expense to the Owner.

This project requires close coordination with the Airport and ATCT Staff to ensure there are no interruptions to the Tower’s and Airport’s operations.

The project duration is 60 calendar days from the issued Construction Notice to Proceed.

Minimum 24 hours’ notice shall be provided to the Owner and the RPR ahead of any planned working days on site. The Engineer/RPR must be present for all installations/work.

Site Visit: A site visit is offered following the pre-bid meeting. No other site visits shall be provided unless requested and approved by the Owner in writing.

Questions? (All questions asked shall not be answered at this time due to the non-mandatory nature of this meeting, questions will be logged and answered with the first bid addendum).

Q: How will the Contractors access the site?

A: A “garage door style” remote will be provided to the awarded bidder for accessing the

ATCT gated area.

Q: Can the Generator testing be completed before the bidding?

A: No, generator will be tested as a part of the project. If it is operational and no issues are detected, no work to be completed, if work/repair is needed, the awarded bidder will prepare a separate proposal for the necessary repair, which will be added to the project via change order.

Q: What permits will the awarded bidder be responsible for pulling for the project?

A: A permit will be required for the replacement of the rooftop AC unit. Otherwise, the work on this project is primarily cosmetics or replacements in kind and will not require additional permitting.