Addendum #3 10-6-2026.pdf

Date Printed: Oct 6, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 2035953 Reason for Modification:

Doc Description: Cacapon State Park Lodge Roof Replacement REBID Addendum #3 issued to publish agency responses to all vendor submitted questions and pre-bid sign in sheet.

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-10-06 2026-10-22 13:30 CRFQ 0310 DNR2700000005 4

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph (Josh) E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Oct 6, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Natural Resources to establish a contract for the replacement of multiple roof sections for the main lodge and conference center at Cacapon Resort State Park located in Morgan County, West Virginia per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE CACAPON RESORT STATE

PARK

BLDG 4 818 CACAPON LODGE DR

CHARLESTON WV BERKELEY SPRINGS WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Building and Facility Construction and

Maintenance Services

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

New Roof - Main Lodge and Conference Center, Cacapon State Park

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Attachment A

RFI: Vendor Questions for CRFQ DNR27*05 Cacapon State Park Lodge Roof Replacement

Q.1. Base bid: Shingle roof replacement: a. tear off existing gutters, downspouts and trim. By “trim”, are you referring to the fascia boards only?

A. Trim is referring to fascia only. Only tear off and replace damaged pieces of fascia and match existing color.

Q.2. The existing fascia boards have a metal wrapping on them. Are we installing new metal wrapping too?

A. Only install/replace damaged fascia.

Q.3. The specifications call for a “In-Flow” vent. Is this a requirement?. If yes, where are these In-Flow vents being installed?. They are not on the drawings.

A. Bidders shall disregard references and requirements for “in-flow vents.” These will not be utilized on this project.

Q.4. I assume the goal is to match the lodge shingle roof to the newer existing shingle roof. The specifications calls for “Open Valleys”, but the newer shingle roof has closed cut valleys. Are we Matching the existing newer shingle roof valleys or installing “Open Valleys” per spec ?

A. Bidders shall disregard references to “open valleys.” Valleys will be closed to match those on the newer shingled roof of the recent lodge addition.

The shingles will be Owens Corning TruDefinition Duration AR in Brownwood color.

Q.5. The newer shingle roof has snow-rails installed, are we to new install snow-rails on the lodge shingle roof?. If yes, please provide the specification of the existing snow-rail and the locations where the new snow-rails are to be installed so we can match with the existing.

A. No. Snow rails will not be utilized for this project.

Q.6. The current moisture survey is from 2-8-24. Are we to follow that report or will a new survey be issued to see if there are any additional wet areas on the roof?

A. Bidders shall include the cost of a new infrared moisture scan in their bids. The new scan will be performed by the winning bidder prior to commencing construction in each respective area.

Q.7. What size and style are the gutters and downspouts? (k-style, matches existing or manufactured Box gutters)

A. Gutters and downspouts should be 8” commercial k-style.

Q.8. During the pre-bid meeting it was brought to our attention, there are a couple roof areas with raised concrete pavers that were not on the drawings, are these areas to be included in the base bid?

A. The paver roof section at the bottom of the stairs (ground level) and along the poured concrete slab will not be replaced. (See attached ‘Image No. 1’ for reference.) These sections shall be repaired as follows:

• Remove the pavers in these sections.

• Patch/repair holes in the EPDM roof sections with new EPDM membrane.

• Lay pavers back in-place on pedestals.

This work will be included in the base bid. A new unit price line item has been added to the pricing page for this work. A new pricing page has been included with this addendum.

Q.9. The existing lightning protection system on the lodge roof does not need to be disturbed or disconnected. Are you requiring the existing lightning protection system to be re-certified upon roofing completion?

A. No. Recertification will not be required.

Q.10. Revised Roof Scope Drawing During the pre-bid walk, several existing low-slope roof areas were discussed as being removed from the project scope, while additional low-slope/paver roof areas were discussed as being added. Please issue a revised roof plan clearly identifying all roof areas that are included and excluded from the final bid scope.

A. See attached ‘Image No. 1’ for reference. This paver section on ground level at base of stairs and around the poured concrete slab will be added to the scope. See Q. 8 above.

See attached ‘Image No. 2’ for reference. The two small low-slope roof section shown (below the large eve vents on each end of the building) will no longer be included be included in the scope of work for this project.

Q.11. Question Period Following Addendum Because these changes materially affect the scope and pricing, will the State extend or reopen the question period after the revised drawings/details and addendum are issued so bidders have an opportunity to review the revised requirements and submit necessary follow-up questions?

A. No.

Q.12. Added Paver Roof Areas – Required Roofing System Please identify the required roofing system and scope of work for each of the newly added paver roof areas. Are these areas intended to receive the specified fluid-applied restoration system, complete roof replacement, a new membrane recover system, or another assembly?

A. See response for Q8 above for the one new section added to the scope of work.

Q.13. Paver Removal and Reinstallation For roof areas containing pavers, please confirm whether the roofing contractor is responsible for removing, storing, and reinstalling the existing pavers. Please also clarify whether existing pavers are to be reused and how broken or damaged pavers are to be handled.

A. The existing pavers are to be reused. Contractor will be responsible for the removal, storage, and reinstallation of the existing pavers. Broken pavers shall be replaced by the contractor with matching pavers at no cost to the owner. (Note: Only the “loose” pavers are to be removed. Any pavers mechanically attached by handrails or other more-permanent means will not be removed.)

Q.14. Existing Concrete Slab Over Roofing Membrane One of the roof areas observed during the pre-bid walk contains a concrete slab that appears to have been poured over the existing roofing membrane. Please provide the intended roofing/waterproofing detail for this condition and clarify whether the concrete slab is to remain, be removed, or otherwise modified.

A. See Q8, Q12, Q13 and associated responses above. The concrete slab will not be removed or otherwise modified.

Q.15. Concrete Steps Located on Roofing Membrane Concrete steps were observed bearing directly on or over the existing roofing assembly. Please clarify whether these steps are to remain in place or be removed and reinstalled, and provide the required waterproofing detail at and beneath these conditions.

A. See Q8, Q12, Q13, Q14, and associated responses above. The stairs will not be removed or otherwise modified.

Q.16. Railing Penetrations Through Paver/Roof Areas Existing stair and railing assemblies penetrate through the paver/roof system. Please clarify whether the roofing contractor is responsible for removal and reinstallation of these railings and provide the required waterproofing/flashing detail at the railing penetrations.

A. See Q8, Q12, Q13, Q14, Q15, and associated responses above. The railings will not be removed or otherwise modified.

Q.17. Existing Conditions Below Pavers/Concrete Will the State provide existing roof assembly information, cores, as-built information, or other documentation identifying the roofing membrane, insulation, deck, and waterproofing conditions beneath the pavers, concrete slabs, and steps?

A. No. The condition of the roof underneath the pavers is unknown. See Q8, Q12, Q13, Q14, Q15, Q16, and associated responses above.

Q.18. Moisture / Damaged Insulation in Added Roof Areas How should bidders account for wet or damaged insulation concealed beneath the newly added paver roof areas? Please confirm how quantities beyond the stated unit-price allowance will be identified, approved, and compensated.

A. See Q8, Q12, Q13, Q14, Q15, Q16, Q17, and associated responses above. The work underneath the pavers will be limited to patching. A unit price line item has been added to the pricing page for this work.

Q.19. Drainage at Paver Roof Areas Please identify the drains, scuppers, and overflow drainage serving the newly added paver areas and clarify whether pavers, concrete, or other components must be removed to access or modify these drainage components.

A. See Q8, Q12, Q13, Q14, Q15, Q16, Q17, Q18, and associated responses above. The work underneath the pavers will be limited to patching. Any additional necessary work discovered will be addressed separately.

Q.20. Dormer Detail During the pre-bid walk, detailing around approximately 22 dormers was discussed as still being determined. Please provide the required typical detail for these dormers, including sidewall flashing, step flashing, headwall flashing, counterflashing, underlayment, and any related trim work.

A. The existing siding for the 22 lodge room dormers on the old lodge will be removed and replaced as shown in the new details and as described below. (See attached ‘Dormer Detail No. 1’ and ‘Dormer Detail No. 2.’)

• The existing dormers utilize a design where the shingles below the window curve up on each side of the window to meet flashing. This design style will be maintained in the replacement roof.

o The underlayment will extend up to the flashing in accordance with industry standards.

• The vertical triangular section above the shingles (in front of the dormer and perpendicular to the window) will be replaced with fiber-cement siding with simulated wood grain, such as JamesHardie Panel in Select Cedarmill, or approved equal. (See ‘Dormer Detail No. 1.’) o Panels will be primed and painted. (See paint information below.)

o Panels will be secured with hot-dipped galvanized or stainless-steel screws/fasteners.

o Fasteners are to be driven flush with the outer board surface.

o Panels will be installed in accordance with product manufacturer’s guidelines.

o Intersections of materials will be sealed with an approved elastomeric joint sealant color-matched to the exterior paint color.

• House wrap will be installed underneath the new siding.

• Flashing and counterflashing shall be installed at the intersection of the shingles and the siding in accordance with industry standards.

• The exterior side portions of the dormers will utilize the same siding and house wrap.

(See ‘Dormer Detail No. 2.’) o Step flashing and counterflashing will be installed where the dormer intersects the roof slope.

o 1x4 fiber-cement trim, painted, will be used as needed and as shown on referenced images.

• Siding paint:

o Brand: Sherwin-Williams SuperPaint, Exterior Latex, Satin Ultradeep o Product: A89T00154 o Color: 3007 – Custom Cacapon Lodge Brown

Q.21. Dormer Siding / Trim Removal Please clarify whether existing siding, trim, or other exterior materials at the dormers are to be removed and reinstalled or replaced as part of the roofing contractor's scope to properly install the new flashing system.

A. See Q20.

Q.22. Approved Equal – Fluid-Applied Roof System The specifications identify Garland Cool-Sil as the basis of design and permit approved equals.

Please confirm the process and deadline for submitting an approved-equal fluid-applied roofing system and the documentation required for approval.

A. Per the solicitation documents, General Construction Specifications, 12. Substitutions:

“Any substitution requests must be submitted in accordance with the official question and answer period described in the INSTRUCTIONS TO VENDORS SUBMITTING BIDS, Paragraph 4. Vendor Question Deadline.”

Q.23. Alternative Single-Ply Recover System Will the State consider a manufacturer-designed and warranted single-ply recover/layover system as an approved alternate where existing roof conditions are suitable, provided the proposed system meets or exceeds the required warranty and performance requirements?

A. See Q22 response.

Q.24. West Virginia Manufacturer Representative Requirement Please confirm whether the requirement for the roofing-system manufacturer's representative to be a full-time employee residing in West Virginia and to visit the project at least three days per week or every other working day applies to all approved-equal manufacturers.

A. Yes

Q.25. Weather / Notice to Proceed Please provide the anticipated Notice to Proceed and confirm that manufacturer-required weather limitations will be considered in establishing the contract completion period.

A. While timing to obtain all bonds, contract documents, etc., are unknown, we anticipate issuing the Notice to Proceed in early-to-mid-November 2026. Manufacturer weather limitations will be considered in establishing the contract completion period.

Note: With the NTP anticipated for November, temperatures will not be conducive to the installation of the fluid applied roofing to meet warranty requirements. Upon receipt of NTP vendor will be prepared to immediately make any necessary repairs, patches, replacements, etc., to the EPDM as described to ensure roof is watertight until the conditions allow for the remainder of the work to be completed. Any leaks identified in this interim period will be patched or repaired as soon as is practicable.

Q.26. Bid Form / Scope Changes Will a revised bid form or revised unit-price quantities be issued to reflect the roof areas and details added or deleted during the pre-bid meeting?

A. Yes. A revised bid form has been included with this addendum.

Q.27. Future Clarifications Resulting From Revised Documents If the forthcoming addendum introduces new roof areas, assemblies, or construction details that were not included in the documents available before today's question deadline, please confirm bidders will be permitted to submit questions specifically related to those new requirements.

A. The technical question period will not be reopened.

Q.28. There were multiple work areas discussed that would be added or taken out of the scope of work, have those been decided yet?

A. Yes. See responses above at corresponding attachments.

Q.29. Will you complete another IR scan to determine if there are more "wet" areas that will need the insulation replaced and new EPDM or will that be done by change order and be the contractor's responsibility?

A. Bidders shall include the cost of a new infrared moisture scan in their bids. The new scan will be performed by the winning bidder prior to commencing construction in each respective area. Any additional wet areas will be addressed by change order.

Q.30. Can the crew stay at the lodge in the area that will be blocked off? If so, will they be charged? If so, what will the rate be for them?

A. Standard room rates will apply.

Q.31. EPDM Roof Restoration Areas Please clarify which EPDM roof sections are intended to receive the fluid-applied restoration system. We noted that certain EPDM roof areas contain paver systems installed over the membrane. These areas may not qualify for a manufacturer's 20-year warranty due to the existing overburden. Please confirm the intended scope for these sections.

A. See Q8 and response.

Q.32. EPDM Roof Sections at Building Ends Please confirm whether the three EPDM roof sections located at either end of the building are included in the fluid-applied restoration scope. 2 on the shingle roofs and another at the north end of the new addition.

A. See Q10 and response. None of these roof sections will receive the fluid-applied roofing.

Q.33. East Side Concrete Patch Area Please confirm whether the roof area on the east side of the building containing the concrete patch area is to receive the fluid-applied restoration system.

Q.34. Addition Tie-In Wall Flashing At the new addition tie-in area, the wall flashing appears to be pulling away from the wall assembly on the new construction side. Please provide direction regarding the required repair.

A. Any flashing that is undamaged and can be still perform its intended duty will be reattached/repaired. Any damaged flashing will be removed and replaced. New flashing will be color matched to existing.

Q.35. Stairwell EPDM Roof Area Please confirm whether the EPDM roof section located beneath the stairwell is included in the fluid-applied restoration scope.

Q.36. Coating Installation Schedule Given the timing of this bid solicitation, we are approaching a period when temperatures may not support proper coating installation. Most manufacturers recommend ambient and substrate temperatures of approximately 60°F and rising during application and curing. Please advise on the anticipated start date and scheduling expectations for this portion of the project.

A. See Q25 and response.

Q.37. West Virginia B&O Tax Requirements Please confirm whether the West Virginia 2% Business & Occupation (B&O) tax is applicable to this project and whether it should be included in our bid pricing.

A. The vendor is responsible for determining, understanding, and complying with all applicable taxes.

Q.38. Project Working Hours Please provide the anticipated daily working hours and any site restrictions that may affect construction operations, including start and stop times, weekend work allowances, or other scheduling limitations.

A. Working hours will be determined between lodge management and the contractor, as they may be affected by the specific location of the work and occupancy of the lodge at the time.

Vendor will coordinate work areas and days with lodge management. Lodge rooms will need to be blocked off to guests in specific locations for specific durations.

Image No. 1

Image No. 2

Dormer Detail No. 1

Dormer Detail No. 2

REQUEST FOR QUOTATION

Cacapon Resort State Park

Roof Replacement (Rev)

Revised 07/27/2023.

EXHIBIT A – Pricing Page

Name of Bidder:

Address of Bidder:

Phone Number of Bidder:

WV Contractors License No.

We, the undersigned, having examined the site and being familiar with the local conditions affecting the cost of the work and also being familiar with the general conditions to bidders, drawings, and specifications, hereby propose to furnish all materials, equipment, and labor to complete all work in a workmanlike manner, as described in the Bidding Documents.

Unit Pricing

The contractor shall provide a unit price for the items of work listed below, including all material, equipment, labor, taxes, mark-up, insurances, etc. Unit pricing will be used for additive and deductive changes in work. Multiple unit prices (a price for additive work and a differing price for deductive work) will be considered a non-responsive bid.

Unit Prices shall be used solely for the negotiation of any requested Change Orders subsequent to the award of the Contract. Any contract issued as a result of this bid will contain the amount of the base bid and any approved alternates. Incomplete bids will be considered non-responsive. The quantities indicated below are estimates of actual quantities needed.

Roof Replacement (Rev)

Revised 07/27/2023.

Base Bid

The Base Bid shall consist of all the work described and specified in the Bidding Documents, Construction Plans, and Project Manual/Construction Specifications as Base Bid.

Base Bid – Fluid Applied Roof Restoration and Shingle Roof Replacement work as described.

Item Item Name (Description)

Unit Price (In Numbers) Unit Total Price

(In Numbers)

All other work

(All work as described in the project plans and specifications except for the specific items listed here for individual unit pricing.)

$ 1 LS $

Roof Deck Repair for Shingle Roof Replacement

(Three 4’ x 8’ sheets installed)

$ 96 SF $

Internal Roof Drain Replacement

(One drain with cast iron bowl installed)

$ 1 EA $

Existing Wood Nailer Replacement

(One 2” x 4” at 8’ installed)

$ 8 LF $

Existing Wood Nailer Replacement

(One 2” x 6” at 8’ installed)

$ 8 LF $

Existing Wood Nailer Replacement

(One 2” x 8” at 8’ installed)

$ 8 LF $

Existing Wood Nailer Replacement

(One 2” x 10” at 8’ installed)

$ 8 LF $

Polyisocyanurate Insulation Replacement

(Three 4’ x 8’ sheets installed)

$ 96 SF $

EPDM Patch/Repair Under Pavers

(Total area of all patches needed.)

$ 30 SF $

Total Base Bid (Sum of total price for each line item above. This value shall be written below in words.) $

Roof Replacement (Rev)

Revised 07/27/2023.

Total Base Bid:

Lump sum for all labor, materials, and equipment as defined in the Bidding Documents.

Written in words.

The Bidder understands that the successful Bidder will be determined based upon the lowest Base Bid or the lowest combination of the Base Bid and the Additive Alternates as selected (when Additive Alternates are included). Additive Alternates will be selected in the order presented.

Authorized Vendor Signature: ________________________________________________________________________

Revised 6/8/2012

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. To publish vendor Q&A.

2. To publish mandatory pre-bid sign-in sheets.

3. To include revised Exhibit A Pricing Pages.

Text4: CRFQ DNR27*05