Addendum #2 - Prebid Conference Meeting - WE 18577-006-B41.pdf

P:\2023\539038 - DCR Westmoreland State Park\03-SDI\WORK\CA\ADD.# 2 - 24 0118 - WMSP.docx

ADDENDUM #2

Westmoreland State Park – Pool and Potomac River Retreat Demolition

199-18577-006 (B41) DCR – State Parks Design & Construction

January 18, 2024

The following changes, corrections, deletions, clarifications, and/or additions constitute Addendum No. 2. Please acknowledge receipt of the Addendum No. 2 dated January 18, 2024 on the Bid Form. Failure to acknowledge this addendum may result in your bid being declared non-responsive. All other general terms, conditions, and specifications shall remain the same.

Items included within this Addendum (total of 7 pages):

• Addendum #2 Summary, this page (1 page)

• Pre-bid meeting minutes dated January 10, 2024 (3 pages)

• Pre-bid meeting attendance sign-in sheet dated January 10, 2024 (2 pages)

• Pre-bid meeting questions (1 page)

Revisions & Clarifications:

a. The attached minutes from the Pre-bid Meeting are hereby incorporated into the Contract

Documents. Attendance at this meeting was mandatory for bidders.

b. The Pre-bid attendance sign-in sheet is attached for reference.

c. No further Bid Questions will be answered for this project.

d. Pre-bid questions:

1. What is the filling material for pool? (This question was asked during pre-bid meeting on January 10, 2024.)

Response: The filling material has been specified in a note on the demolition plans (sheet C3.3) and in the specifications, including details on material size.

2. All Risk Builders Risk Insurance: Is this needed due to this being a demolition project w/ no new building taking place by the demolition contractor? (this question was asked on 1/15/2024, see attached pre-bid question form)

Response: Due to the value of the contract amount, contractor’s builder risk insurance will still be required.

END OF ADDENDUM #2

01/10/202401/18/2024

Pre-Bid Conference Meeting Minutes Westmoreland State Park – Pool & Potomac River Retreat Demolition

199-18577-006 (B41) TRC Project #: 539038

Project Name:

Westmoreland State Park – Pool & Potomac River Retreat Demolition

Date: 1/10/2024

Meeting Location: Westmoreland State Park Time: 11:00 a.m.

1. Introductions of A/E and agency representatives

TRC Engineer introduced the owner's representatives, park personnel, and TRC engineers who were present at the meeting, along with their respective roles and responsibilities. The following individuals were present and introduced.

Owner’s representatives are Erich Thomas and Scott Gordon with DCR.

The Engineer: Glenn Telfer and Mustafa Mahmoodzada with TRC Companies.

The Park Manager is Steve Davis.

2. Mandatory Pre-bid attendance requirement

The TRC engineer stated that attendance at this pre-bid meeting is mandatory for all firms submitting bids for this project. Bids will not be accepted if a bidder’s representative does not attend this meeting. Please refer to the attached sign-in sheet for a list of potential bidders whose representative was present.

3. Role of Park personnel

The TRC engineer stated that park personnel are unable to provide answers to bid-related questions. Park personnel will assist and coordinate access to the park, provide information on the park schedule, and offer other coordination support once a bidder is selected and during construction.

4. Bidding & Contract Requirements:

The TRC Engineer spoke about the contract requirements and project documentation, emphasizing that bidders should carefully review the project documentation, including plans, specifications, bid forms, project manual, addendums, and the Asbestos and lead report. In addition, TRC engineer talked about the followings.

• Notice of Invitation for Bids

• Instructions to Bidder

• Vendor eVA Registration Requirements

• Bid Forms – bids are due 2:00 pm on January 24, 2024 at TRC’s office in Richmond, see bid form for address. Bids will be opened the next day on Jan 25, 2024 at 2:00 pm.

• All bidders are urged to carefully review all bid documents prior to submitting bids o Project Manual & Specifications o Demolitions Plans o Addendum 1 – Asbestos and Lead Paint Report

5. Addendums

The TRC engineer discussed addendums to the project. Addendum No. 1 has already been issued, and the 2nd addendum will be issued for the pre-bid meeting sign-in sheet and any questions you may have. The questions after this meeting should all be in written. All addendums must be acknowledged on the Bid Form.

6. Summary of Work

The TRC engineer briefly described the summary of the scope of work and asked the bidders to carefully review all bid documents for a detailed overview of the work. The engineer then discussed the following points regarding the summary of work.

The project consists of demolition of the following existing features:

• Potomac River Retreat Building

• Small house to the south of the Retreat Building

• Eastern boathouse with its associated deck and piers

• Swimming pool, pool deck, and operational/maintenance equipment building.

• Existing shoreline rip-rap, pool Concession building, restrooms, western boathouse, sidewalk to the western boathouse, and septic tank are to remain.

• Existing vegetations such as shrubs and trees are to remain.

• After demolition, all disturbed areas will be permanently grassed.

In addition, the owner discussed that the demolition of the eastern boathouse with its associated deck and piers should have alternate pricing or pricing broken out in case we decide not to demolish it.

7. Adjacent Properties

Erich Thomas explained that there is a neighbor located west of the site, only 5 feet away.

Therefore, the selected bidder should be aware of this proximity and ensure not to disturb, bother, or interrupt the neighboring property. Facing the river, it's important to note that the left boathouse, deck, piers, and sidewalk leading to it should not be touched, as the neighbor will not be pleased, and the demolition of these elements is not included in the plans.

8. Questions must be received by 2:00 pm on January 18, 2024 on the pre-bid question form.

All answers will be available in Addendum. Questions received today will be answered in the Addendum. All questions must be in written.

9. Notice to Proceed is anticipated to be approximately 30 days after bids are received.

10. The meeting was initially planned to be held on-site, but due to last night’s storm, the road leading to the site was blocked by tree branches. Consequently, the road was closed, and the meeting was relocated to the park visitor center. The owner mentioned that individual bidders interested in visiting the site at another time can email us, and we will arrange a suitable time for a site visit.

11. Questions received:

1. What is the filling material for pool?

Response: The filling material has been specified in a note on the demolition plans (sheet C3.3) and in the specifications, including details on material size.