Addendum 2 IFB 26138-KR Grass Cutting Services - Parks and Recreation.pdf
PDF 280 KB Posted
- Solicitation number
- IFB-120548
- Issued by
- Suffolk City, Virginia
About this file
This Addendum No. 2 to Invitation for Bid 26138-KR issued by the City of Suffolk, Virginia Purchasing Division amends the grass cutting services solicitation for the Parks and Recreation Department. The IFB seeks one or more contractors to provide comprehensive annual grass cutting services on an as-needed basis across multiple parks and recreation facilities throughout Suffolk. Services will encompass 23 locations including athletic complexes, neighborhood parks, ball fields, and downtown vacant lots. A mandatory pre-bid conference is scheduled for June 10, 2026 at 10:00 a.m. at the Joint Operations Center, 866 Carolina Road, Suffolk, Virginia. Sealed bids are due on June 24, 2026 at 3:00 p.m. Bidders must acknowledge receipt of both Addendum Nos. 1 and 2 on the bid form. The addendum clarifies that the previous contract term is no longer in effect and provides specific addresses for downtown vacant lots, including Wilson/Lee Street, 208 Pinner Street, Carolina Road/Route 13, Culloden Street Lots 120-142, and the Fairgrounds BMP Area, with additional sites to be designated as needed.
The previous contractor was TH Landscaping Services, LLC, which had billed $36,981.00 to date under the prior contract. The addendum references an attached previous bid tabulation from IFB 25042-KR showing pricing from six competing bidders (Just In Time Landscaping, Mont's Lawn Service, Oak Ridge Enterprises, TH Services, HLD Enterprises, and One of A Kind Landscaping and Home Remodeling), with total bid amounts ranging from $83,760.00 to $267,682.00. Grass cutting height requirements are location and frequency-based and are specified on page four of the IFB General Specifications and page six for ball fields. All specifications, provisions, terms, and conditions remain unchanged except as amended. Questions regarding the addendum should be directed to Kimberly Rogerson, VCA Buyer, at (757) 514-4145 or krogerson@suffolkva.us.
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CITY OF SUFFOLK
P.O. BOX 1858, SUFFOLK, VA, 23439-1858, T: (757) 514-7520; FAX (757) 514-7524
ADDENDUM NO. 2
City of Suffolk
IFB #26138-KR
May 29, 2026
Purchasing Division
442 W. Washington Street, Room 1086 Suffolk, VA 23434-5237
Phone: (757) 514-7520 / Fax: (757) 514-7524 http://www.suffolkva.us/purchasing
Grass Cutting Services – Parks and Recreation
The Invitation for Bid (IFB) for IFB 26138-KR for Grass Cutting Services – Parks and Recreation has been amended. The following amendments are hereby made a part of the Contract Documents for IFB 26138-KR as fully and completely as if the same were fully set forth therein:
It is the responsibility of the offeror to ensure that they have read and met the specifications of all addendums in their invitation for bid.
Questions:
Q1: Who was the previous contractor?
A1: TH Landscaping Services, LLC.
Q2: How much has been billed to date?
A2: $36,981.00
Q3: Can you send the bid tab from the last bid opening?
A3: Please see attached previous bid tab.
Q4: What are the addresses for the Downtown Vacant Lots?
A4: Below are the vacant lot addresses:
- Wilson/Lee St Lot - right on corner
- 208 Pinner St
- Carolina Rd/Rt 13 - behind houses, in front of National Guard Armory and next to airport
- Culloden St - Lots 120-142
- Fairgrounds BMP Area (As needed) Attached to Social Services
- Any other sites TBA as needed.
Q5: What is the term of the current contract?
A5: The contract awarded previously is no longer in effect.
Q6: What was the previous awarded pricing schedule per location?
A6: See attached bid tabulation.
Q7: Can we get clarification regarding the height requirements for cutting grass?
A7: Please see page four (4) of the IFB documents, General Specifications, and page six (6) Specifications: Ballfields. The height requirement is based on location and cut frequency.
Please acknowledge receipt of Addendums No. 1 & 2 in the space provided on the BID FORM.
Bid opening shall remain at 3:00 p.m. June 24, 2026
Contract Officer: Kimberly Rogerson Kimberly Rogerson, VCA Buyer
All other specifications, provisions, terms and conditions of the IFB are unchanged.
If you have any questions regarding this Addendum, please contact Kimberly Rogerson, Buyer at
(757) 514-4145 or email at krogerson@suffolkva.us mailto:krogerson@suffolkva.us
Grass Cutting Services-Parks & Recreation
IFB# 25042-KR
Bid Tabulation Just In Time Landscaping
Cuts Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total per Year (per cut) Amount (per cut) Amount (per cut) Amount (per cut) Amount (per cut) Amount (per cut) Amount
Item Location
1 Boston Park 39 $48.00 $1,872.00 $36.00 $1,404.00 $55.00 $2,145.00 $38.00 $1,482.00 $105.00 $4,095.00 $42.00 $1,638.00 2 Brady's Boat Ramp 12 $900.00 $10,800.00 $2,496.00 $29,952.00 $1,372.75 $16,473.00 $225.00 $2,700.00 $588.00 $7,056.00 $400.00 $4,800.00 3 Constants North Park TBD $700.00 $55.00 $38.00 $190.00 $90.00 $140.00 $3,360.00 4 Carolina Road Property 12 $100.00 $1,200.00 $86.00 $1,032.00 $125.00 $1,500.00 $90.00 $1,080.00 $378.00 $4,536.00 $90.00 $1,080.00 5 Downtown Overpass 45 $200.00 $9,000.00 $106.00 $4,770.00 $192.50 $8,662.50 $100.00 $4,500.00 $150.00 $6,750.00 $110.00 $4,950.00 6 Elephant's Fork Triangle 45 $50.00 $2,250.00 $36.00 $1,620.00 $62.50 $2,812.50 $38.00 $1,710.00 $60.00 $2,700.00 $42.00 $1,890.00 7 Holland Ball Park 39 $650.00 $25,350.00 $196.00 $7,644.00 $298.50 $11,641.50 $190.00 $7,410.00 $336.00 $13,104.00 $200.00 $7,800.00 8 Holland Triangle 45 $60.00 $2,700.00 $36.00 $1,620.00 $55.00 $2,475.00 $75.00 $3,375.00 $60.00 $2,700.00 $42.00 $1,890.00 9 Huntersville Neighborhood Entrance area & sign 39 $90.00 $3,510.00 $36.00 $1,404.00 $62.85 $2,451.15 $38.00 $1,482.00 $60.00 $2,340.00 $42.00 $1,638.00
10 John F. Kennedy Athletic Complex 39 $400.00 $15,600.00 $196.00 $7,644.00 $425.00 $16,575.00 $195.00 $7,605.00 $336.00 $13,104.00 $200.00 $7,800.00 11 John Yeates Athletic Complex 39 $600.00 $23,400.00 $296.00 $11,544.00 $515.00 $20,085.00 $295.00 $11,505.00 $504.00 $19,656.00 $300.00 $11,700.00 12 King's Fork Athletic Complex 39 $600.00 $23,400.00 $156.00 $6,084.00 $272.50 $10,627.50 $150.00 $5,850.00 $336.00 $13,104.00 $160.00 $6,240.00 13 Lake Kennedy Park 39 $980.00 $38,220.00 $296.00 $11,544.00 $412.50 $16,087.50 $295.00 $11,505.00 $483.00 $18,837.00 $300.00 $11,700.00 14 Lake Kennedy Power Line Property 10 $200.00 $2,000.00 $96.00 $960.00 $125.00 $1,250.00 $95.00 $950.00 $143.00 $1,430.00 $110.00 $1,100.00 15 Liberty Street Lot 52 $80.00 $4,160.00 $36.00 $1,872.00 $55.00 $2,860.00 $38.00 $1,976.00 $60.00 $3,120.00 $42.00 $2,184.00 16 Magnolia Park 39 $480.00 $18,720.00 $86.00 $3,354.00 $149.00 $5,811.00 $85.00 $3,315.00 $231.00 $9,009.00 $110.00 $4,290.00 17 Monogram Ball Field 40 $480.00 $19,200.00 $86.00 $3,440.00 $144.50 $5,780.00 $85.00 $3,400.00 $294.00 $11,760.00 $110.00 $4,400.00 18 Pughsville Park 39 $400.00 $15,600.00 $66.00 $2,574.00 $69.50 $2,710.50 $70.00 $2,730.00 $218.40 $8,517.60 $110.00 $4,290.00 19 Southwestern Property 9 $500.00 $4,500.00 $296.00 $2,664.00 $325.00 $2,925.00 $295.00 $2,655.00 $399.00 $3,591.00 $330.00 $2,970.00 20 Wellon's Park (Ballfield) 39 $300.00 $11,700.00 $46.00 $1,794.00 $165.00 $6,435.00 $45.00 $1,755.00 $150.00 $5,850.00 $90.00 $3,510.00 21 Whaleyville Recreation Annex & Ball Field 39 $750.00 $29,250.00 $156.00 $6,084.00 $296.50 $11,563.50 $150.00 $5,850.00 $231.00 $9,009.00 $180.00 $7,020.00 22 Whaleyville Square 9 $50.00 $450.00 $26.00 $234.00 $55.00 $495.00 $35.00 $315.00 $60.00 $540.00 $60.00 $540.00 23 Downtown Vacant Lots 12 $400.00 $4,800.00 $46.00 $552.00 $85.00 $1,020.00 $35.00 $420.00 $110.00 $1,320.00 $520.00 $6,240.00
TOTAL BID AMOUNT $267,682.00 $109,790.00 $152,385.65 $83,760.00 $162,128.60 $103,030.00
Mont's Lawn Service Oak Ridge Enterprises TH Services HLD Enterprises One of A Kind Landscaping and Home Remodeling
| Bid Tabulation 25042.pdf |
| Sheet1 |
File details come from the government source that posted it. Updated .