Addendum_2_-_IFB_26-014-DN.pdf

DATE: May 11th, 2026

TO: All Interested Bidders and Other Interested Parties

FROM: Daniel J Nickols, PE – Associate Vice President, AVCON, Inc.

The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the IFB Document. Bidders must acknowledge receipt of this addendum by indicating receipt in the space provided on the Proposal Bid Form.

If the bidder has already submitted the Proposal Bid Form to the City’s Procurement Division, the Bidder should revise their electronic submission to include this addendum. In any case, the submission of a bid is an acknowledgment of receipt of the addendum. The City will construe all bids received as though the Bidder has received and acknowledged the addendum.

The following documents have been added to the Contract. Those documents are as follows:

1. Non-mandatory Pre-Bid Meeting Minutes

2. Non-mandatory Pre-Bid Meeting Sign-in Sheet

ACKNOWLEDGMENT - Addendum No. 2

Company Name

Signature of Officer

Type/Print Officer's Name & Title

IFB 26-014-DN

Taxilane Rehabilitation

Addendum No. 2

(Non-Mandatory) Pre-Bid Conference – MEETING MINUTES for

Leesburg International Airport (LEE) – Taxilane Rehabilitation

Date: May 6th, 2026 @ 2:00 PM Location: Leesburg International Airport – Taxilane Rehabilitation

Sign in & Introduction.

Receipt of Bids: Sealed bid proposals for the construction of the Taxilane Rehabilitation project will be received until 11:00 a.m. on Wednesday, May 27th, 2026 via the City's e-Procurement Portal, OpenGov, https://procurement.opengov.com/portal/leesburgflorida/projects/258767. Electronic bids will remain locked until the time of bid opening. The bid opening shall take place on Wednesday, May 27th, 2026 @ 11:00 a.m., which will also be recorded (using Microsoft Teams). Bidders may contact Sue Finney, sfinney@avconin.com to obtain information to view the live bid opening. The information is also located on the City’s eProcurement

Portal, OpenGov. The bid tabulation shall be posted within 48 hours of the bid opening.

Inquiries/Questions must be submitted in writing via the City’s e-Procurement portal, OpenGov, on the

Question/Answer Tab on or before, Tuesday, May 13th, 2026 at 5:00 pm. All Correspondence must reference the Bid Number.

When asking questions, please be sure to enter each question separately.

Final Bid Addenda shall be issued no later than Friday, May 15th, 2026 at 5:00 p.m.

Project Overview – The Leesburg International Airport (LEE) Taxilane Rehabilitation project includes the rehabilitation of the Taxilanes serving the hangars north of the main aircraft parking apron and the box hangars and t-hangar north of Airport Boulevard. Work generally includes paving, grading, drainage and pavement markings for the taxilanes. The detailed requirements can be found in the plans and specifications and associated bid documents located in OpenGov.

This is a towered airfield. Safety is of the utmost importance. Aircraft always have the right-of-way.

Contractors shall not access any airfield pavement without prior permission and coordination with

Owner, Engineer, and ATCT. If access to the work area requires operating on or adjacent to taxilane, taxiway or runway pavement, the Contractor shall provide dedicated flag personnel to ensure safe and efficient access to the construction site.

o Radio Communication with the Tower is Mandatory when accessing work areas adjacent to any airfield pavement. The contractor is responsible for ensuring that all personnel are properly informed and trained on the procedures and protocols in accordance with Contract

Documents.

Operational Safety – Special attention shall be directed to the requirements of the Construction Safety

Phasing Plan and Details in the Bid Drawings.

Site Access shall be through multiple airport security gates depending on the Work Area. Please refer to the Construction Safety and Phasing Plan in the Bid Drawings.

Protection of facilities and equipment – Unless specifically marked for removal, or as directed by the engineer, all facilities and equipment on the airfield shall be protected in place. Any damage to existing facilities or equipment shall be repaired by the Contractor at no expense to the Owner.

The Airfield shall stay secured at all times. At no point shall any fence or gate be left open unattended. Failure to secure the airport may result in temporary or permanent dismissal from the site.

The project duration is 43 consecutive calendar days from the issued Construction Notice to Proceed.

Please refer to the Construction Safety and Phasing Plans for more information regarding the specific requirements of the project and the specific operational restrictions for each work area and phase. A pause in the Contract time shall be issued after the completion of Work Area C2 and prior to the start of Work

Area D to ensure that adequate cure time of the pavement is achieved prior to application of final full rate pavement markings.

The proposed project is currently planned as a nighttime construction project taking place from the hours of 7:00 PM – 7:00 AM. The contractor shall provide a night-time lighting plan to be approved by the engineer. The lighting plan shall adhere to the requirements set forth in FAA

Airport Circular 150-5370-2G. Lighting equipment shall be positioned correctly to properly illuminate the intended work area and avoid any active airport operation areas. Due to the nature of this project and the current work being scheduled as nighttime construction, the Contractor is welcome to provide an accelerated schedule based on their abilities at the time of construction if daytime construction is preferred. Should the contractor provide a change in the proposed project schedule that benefits the airport it shall be reviewed for approval by the Engineer of Record and

Owner prior to the start of construction.

Procurement time shall be allotted to the Contractor as needed prior to the issuance of the Notice to

Proceed via the issuance of a Notice to Procure, if requested by the awarded bidder. This time shall be agreed upon by the Owner and awarded bidder, but the intent is to provide adequate time for review and approval of shop drawings and material submittals prior to the start of construction.

Pauses in the contract time can be requested between work area completion to ensure smooth and transitions from Work Area to Work Area.

Minimum 24 hours’ notice shall be provided to the Owner and the RPR ahead of any planned working days on site. The Engineer/RPR must be present for all major milestone items.

This project is expected to receive federal grant funding from the FAA. The full list of federal contract provisions and requirements are located within the bid documents. Please be advised that projects receiving federal grant funding are required to adhere to specific federal contract provisions including, but not limited to, Davis Bacon Wage Rate reporting, DBE (Disadvantaged Business Enterprise) goals and reporting, Buy America requirements, etc. The full list of federal contract provisions and requirements are located within the bid documents.

DBE Goal for this project is 0%

Site Visit: A site visit will be offered immediately following this meeting. No other site visits shall be provided unless requested and approved by the Owner in writing.

Questions? (All questions asked shall not be answered at this time due to the non-mandatory nature of this meeting, questions will be logged and answered with the first bid addendum).