Addendum 2_FCBOH ClarifyingQandA_ PE_12800_NO.pdf

Revised 02/11/11 SPD-SPR004

Supplier Q & A

RFP Number: REQUEST FOR PROPOSAL #

PE-12800-NONST-2026-000000019

RFP Title: 2024-HIV Prevention Services CDC-RFA-PS24-0047 High Impact HIV Prevention and Surveillance for Health Departments

Requesting State Entity: Fulton County Board of Health

Date: November 12, 2025

Issuing Officer: Parthenia Sterling RFP Initially Posted to Internet: 10.27.2025 email Address:

Fcboh.Purchasing@dph.ga.gov

Telephone: 7708768599

The Fulton County Board of Health Procurement office received questions asking for clarity on our responses to the highlighted questions and answers below (red font). The purpose of this document is to clarify our answers posted on November 7th, 2025, under addendum 1. No additional new questions will be responded to.

Please see Questions and Answers included herein.

Note: This document is intended for informational purposes only. Any changes to the RFP must occur through a published addendum (or through publication of a new version of the RFP in Team Georgia Marketplace™). If multiple Q & A documents are posted, the most recent Q & A shall govern in the event of a conflict.

QUESTIONS AND ANSWERS

# Questions Referenced RFP Section

Answers

1.

Could you describe the difference between this listing and what was posted earlier today? Are there significant changes?

Both events are the same.

Event ID# PE-12800-NONST-2026- 000000018 was cancelled because the closing date was October 27, 2025, which was incorrect and should have been November 14, 2025. Because the closing date could not be edited, that event was cancelled and replaced with event ID PE- 12800-NONST-2026-000000019 that will close on November 14, 2025, by 5:00

PM.

2. 2

In the RFA Workplan sections (pages 39-44 of the RFA), there are bulleted questions included within each topic. However, these

Section 3 3.6

Yes. Please include your answers in a well-developed work plan.

RFP Section

Answers questions are not included in the proposer Application Template.

Please confirm that applicants are expected to address the bulleted questions in their responses to the topics listed in the Application Template.

3.

Regarding the mandatory $10k to be spent on an event, if the maximum budget is $150,000 for African American MSM, does this language mean that the cost for this event is included within that amount (and not as an additional possible $10,000 amount on top of the maximum $150,000 for this population, or maximum of $160,000)

An additional $10,000 for awareness day events are awarded on top of $150,000.

4. 4

If we select a priority population for non-health care setting (such as African-American MSM for a budget of $150k, and we are also applying for treatment (up to 40k) and prevention (up to 40k), does this mean that the total budget for AA MSM cannot exceed $230k, or must the prevention and treatment budgets be included in the top component 2 budget of $150k?

If you are selecting Component 1, Category A- Non-healthcare setting and a priority population of African American MSM, and select prevention and treatment, your total budget cannot exceed $240,000.

For this scenario, an example breakdown is:

Component 2: AA MSM: $150,000 Component 3: Prevention: $40,000 and Treatment: $40,000 selected Component 4: Awareness Day Event:

$10,000 Max Total for this scenario: $240,000

5. Why is the Application Template non-editable? May we assume that we have to manually insert all the headers and language and create our own word document based upon the template?

The Application Template and all documents attached are editable. Please save the document as a PDF after you open it. With Adobe Acrobat Pro you should be able to make your edits. You can also convert the PDF to a word document and make your edits without creating your own word document.

RFP Section

6. Where in the RFP is the ten-page limit referenced. I see word limits under each topic but cannot find the reference to the page limit other than what was presented in the slide presentation. Also, please confirm the page limit is for each application.

There is not a page limit. Please adhere to word counts for each section of Category A or B in the application template.

7. Will the same reviewers review each submission?

No. DPH will take the lead on reviewing the applications.

8. Yes. What constitutes the "Narrative for 10-page limitation?

is it section 1,2,3, etc?

There is no page limit. Please adhere to word counts for each section of Category A or B in the application template.

9. Can you speak to quality assurance between reviewers?

Prior to the reviewers evaluating the applications, a pre-review meeting will be held with the evaluators to discuss the evaluation process and evaluation rubric to ensure quality assurance.

10. Will FCBOH allow for home testing (like the StopHIVatl pilot program)? We believe this will help reach priority populations.

At-home HIV testing may be incorporated into proposals submitted under Category A: Community-Based Testing in Non- Health Care Settings.

11. So, will we only have 5 days after the questions are answered?

No. You could begin working on your application when the RFP was posted on October 27th. However, the answers to these questions will be posted on Friday November 7, 2025, to give all applicants additional time to work on their applications versus Monday November 10th as announced on the bidders call.

RFP Section

Answers

12. Can everyone apply for the grant, or do you have to have a health clinic in Fulton County? If you have a clinic in Decatur on the board of Fulton County, can we still apply?

Section 1.

Introduction

1.1 Project

Description A. Who may apply

Eligible Proposers must be, at the time of application, located in Georgia, and provide services in Fulton County, GA, have a Unique Entity Identifier number (UEI), and must either have a history of providing HIV prevention services in Fulton County, GA or be able to document past efforts in providing services in Fulton County to one or more of the 6 priority populations outlined in the

RFP.

13. Is it necessary to secure new MOU’s or signed supporting documents that were presented with the initial application for this announcement (August 19th,2025) or can we use the ones we sent initially?

If you submitted proposals for the previous solicitation (August 19th, 2025), you can resubmit the signed MOUs.

14. Because the initial year ends May 2026, are we prorating the outcomes and budget amounts?

Clarifying Question: Are we to create a budget for the maximum for the whole year for the areas we are applying to, and if awarded, will any adjustments be made by the Fulton County Board of Health?

The initial contract term will run through May 31, 2026, with the option for three (3) additional one-year renewals. Outcomes and budgets should be submitted based on the category award amount.

Additional Response: The FCBOH’s goal is to issue full awards for this RFP by December 15th, 2025. Please submit a budget for the full award amount from December 15th, 2025, through May 31st, 2026. Note: If an awardee is renewed after May 31st, 2026, the awardee must then submit a full 12-month budget for the same award amount.

15. You mention attachment five twice. How should we attach it to the final proposal?

Clarifying Question: Are we to submit Attachment 5 once or twice for the proposal? In the section below, it is mentioned twice. We want to confirm the expectations of the RFA.

Section 3.2 Format & Proposal Submissions Instructions 3.2.1

All proposals should be attached to the email FCBOH.Purchasing@dph.ga.gov Additional Response: Please submit “Attachment 5-Confidentiality and Security Policy” twice under Category A as outlined in the RFP.

mailto:FCBOH.Purchasing@dph.ga.gov

RFP Section

Answers

16. What is considered "key personnel" as far as resume attachments?

Section 3 Key personnel are individuals considered essential for the project's success and must have their qualifications and roles clearly defined in the proposal i.e. Project Manager, Program Manager, etc.…

17. Are we using the template as the grant proposal form?

Clarifying Question: Can you please clarify, with a yes or no answer, whether Exhibit A - Proposal Application is the same as the RFP Proposer Application Template as this specific name is not mentioned in the RFP.

Section 3.2 Format & Proposal Submissions Instructions 3.2.1

Submission Instructions: Submit at least one (1) original, signed and dated proposal response in PDF Format electronically on-line via email to Parthenia Sterling, FCBOH.Purchasing@dph.ga.gov on the Proposal Application Exhibit A document and forms provided in the solicitation document.

Additional Response: Yes. The grant proposal form is the same as Exhibit A- Proposal Application. Please ensure all exhibits and attachments as outlined in the RFP are included in the submission.

18. Can you use contractors to support program staff?

Yes. However, the contract must be submitted that outlines key qualifications for all contractors and all required forms must be submitted for the contractors.

19. How will confirmation of timely received proposals be sent out?

You will receive an email confirmation from the FCBOH.Purchasing@dph.ga.gov mailbox with the following message:

Thank you for submitting your proposal for the [Proposal Title]. We have received it successfully and appreciate your interest in our project. Please do not hesitate to contact us at FCBOH.Purchasing@dph.ga.gov if you have any questions.

20. Do the treat or prevent budget (component 3) items need to be independently and discretely detailed from component 2 in the overall budget? Same question for the budget justification.

Yes

RFP Section

Answers

21. May the budget be submitted in an excel format instead of PDF?

Section 3.2 Format & Proposal Submissions Instructions 3.2.1

No. Please convert all documents into PDF format for submission.

22. Where in the RFP or Proposer application template is the ten-page limit referenced?

The Grant's Team sees word limits under each topic but cannot find the reference to the page limit other than what was presented in the slide presentation. The ten-page limit contradicts the word limits in each sub-topic as the amount of information required in the RFP will be difficult to present within a ten-page limit.

If there is a mandated ten-page limit, please specify which sections of the narrative fall within the ten-page limit:

a. Please confirm if the ten-page limit is for the workplan section or entire application.

b. Please confirm the ten-page limit is for each category application.

There is no page limit. Please follow word limits as outlined in each section.

23. During the Bidder’s conference, a slide listed that the applicant should use a 12-point font with one-inch margins. However, the font size for each question in the Proposer Application Template is 11-point.

Are you expecting the applicant to revise the template so all text reflects a 12-point font or should only include the responses in 12-point font?

Our apologies. Please adjust the template so all text reflects a 12-point font.

RFP Section

24. Paradise Marketing is the number

1 source of condoms in the US; I am trying to find the bid link for this but can’t. I see that the questions due date is today. It should be in here but I dont see it.

https://www.bidnetdirect.com/geor gia/fultoncounty

The RFP is posed on the Georgia Procurement Registry.

https://ssl.doas.state.ga.us/gpr/eventDetai ls?eSourceNumber=PE-12800-NONST- 2026- 000000019&sourceSystemType=gpr20

25. Section 2: Work Plan states that the work plan is 5,000 words.

However, Category A, which is under Section 2 also includes a work plan of 5000 words. Which is correct? Category A has six sections:

1. Understanding the problem (500 words);

2. Goals (500 words);

3. Work Plan (5,000 words)

4. Component 3: Innovative HIV Prevention (1,000)

5. Component 4: HIV Awareness Day Event (500 words)

6. General Questions

Clarifying Question: Can you confirm the word counts identified in the RFP are accurate? Can you clarify if each work plan for each priority population has a max of 5,000 words, or all combined work plans must be 5,000 words max?

Section 3 3.6

Section 1

We apologize for the confusion. Please follow the word counts as outlined for each of the six sections under Category A or B.

Additional Response: The word count limits as outlined in the RFP are accurate.

As stated in section 1 on page 8, agencies applying for Category A. HIV Testing in Non-Healthcare Setting, may apply for multiple priority populations in Component 2, however separate proposals, work plans, and budgets must be submitted for each. Each work plan submitted for a priority population has a maximum word count of 5,000 words.

26. Please clarify the nomenclature of the grant application. The use of words sections, components, and categories are inconsistent.

Please follow the application template for submission of proposals.

27. Can FCBOH extend the application due date to provide

Section 1.7 Proposal Due

No. All proposals must be received by FCBOH electronically via email directed https://ssl.doas.state.ga.us/gpr/eventDetails?eSourceNumber=PE-12800-NONST-2026-000000019&sourceSystemType=gpr20 https://ssl.doas.state.ga.us/gpr/eventDetails?eSourceNumber=PE-12800-NONST-2026-000000019&sourceSystemType=gpr20 https://ssl.doas.state.ga.us/gpr/eventDetails?eSourceNumber=PE-12800-NONST-2026-000000019&sourceSystemType=gpr20 https://ssl.doas.state.ga.us/gpr/eventDetails?eSourceNumber=PE-12800-NONST-2026-000000019&sourceSystemType=gpr20

RFP Section

Answers time to incorporate bidder inquiries?

date to Parthenia Sterling through email at FCBOH.Purchasing@dph.ga.gov on or before November 14, 2025, at 05:00PM, Eastern Time.