Addendum 2.pdf
PDF 538 KB Posted
- Attached to
- Grading, Bridge and Surfacing - Cowley County
- Solicitation number
- 526062515
- Issued by
- Coffey County, Kansas
About this file
This is an Addendum 2 issued by the Kansas Department of Transportation (KDOT) Bureau of Construction and Materials Estimating Section for a grading, bridge, and surfacing project in Cowley County. The project, identified as U077-018 KA 4137-01, involves work on US-77 from 1.86 miles north of the US-77/US-166 junction past the South Winfield city limit to the south edge of the wearing surface of Walnut River Bridges #009 and #074, spanning 8.805 miles. The addendum revises four required special provisions related to unit costs for sanitary sewer system, furnishing and planting plant materials, water system, and electric lighting system components. The letting date is scheduled for June 17, 2026. Prime contractor bid holders must acknowledge receipt of this addendum by signing and dating the document and returning it to Joshua Matyi at Joshua.Matyi@ks.gov, even if not bidding. Any instructions not followed will result in bids being declared irregular, and contractors are responsible for informing all subcontractors and suppliers of these changes.
Contractors must submit completed spreadsheets for unit costs on each of the four systems using KDOT-provided templates no later than noon on the Friday after the letting day. The unit costs must be calculated so that the sum of unit costs multiplied by the Summary of Quantities shown in the plans equals the respective lump sum price bid for each system, or the submission will be rejected and require resubmittal. Once approved, these spreadsheets will be incorporated into the contract by reference and placed on KDOT's Exploratory Site. For sanitary sewer and water systems, all work must comply with the local entity's specifications except where superseded by the respective standard sections or plan details, and standard fittings are considered subsidiary items not quantified separately. The Secretary may reject proposals if contractors fail to complete these required provisions by the specified deadline. Contractors must access the updated EBS file through the Bid Express website at http://www.bidx.com to ensure proposals include all amendments, and should review the Bid Express Questions and Answers section for any project clarifications.
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Other files
| File | Type | Posted |
|---|---|---|
| Bid Notice-Grading_ Bridge and Surfacing - US-77.pdf | ||
| Addendum 1.pdf |
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Promptly sign and date on the line below, then EMAIL IT BACK TO KDOT at Joshua.Matyi@ks.gov
EVEN IF NOT BIDDING. Any instructions not followed will result in your bid being declared irregular.
If these changes affect any of your subcontractors or suppliers, IT IS YOUR RESPONSIBILITY to inform them. These changes are part of the contract for this project(s). Please call me at (785) 296-7141, if there are questions. Thank you for your cooperation.
(Company Name) (Signature) (Date)
C: District 5 & Winfield Construction Office
4BKansas Department of Transportation
3BBureau of Construction and Materials
0BEstimating Section
To: Prime Contractor Bid Holders
2BFrom: Josh Matyi - Estimating Engineer Associate
5BDate: May 27, 2026 Proposal/Contract No.: 526062515
Subject: Project Notice for the June 17, 2026 Letting
U077-018 KA 4137-01 – Cowley County – Grading, Bridge and Surfacing
Revised required special provisions:
06-19-19-R01 – SANITARY SEWER SYSTEM UNIT COST
08-08-01-R05 – FURNISHING AND PLANTING PLANT MATERIALS UNIT COST
08-17-16-R03 – WATER SYSTEM UNIT COST
11-15-17-R02 – ELECTRIC LIGHTING SYSTEM UNIT COST
To view this project’s documents, choose “Addendum #2” from KDOT’s website:
https://kdotapp.ksdot.org/Proposal/Proposal.aspx.
The Contractor is responsible for ensuring the EBS file that the Contractor uses to prepare its Proposal and submits to KDOT contains any amendments. You must update your EBS file by going to the Bid Express website: http://www.bidx.com, choose the correct Letting, locate and select the Proposal number to download 526062515.001X.
We also recommend that you check the Bid Express “Questions and Answers” (https://www.bidx.com/ks/lettings) to review any questions that may have been posted for this project.
REQUIRED CONTRACT PROVISION - 06-19-19-R01 (03/26)
SANITARY SEWER SYSTEM UNIT COST
Prior to award, the contractor shall submit a spreadsheet for the Unit Costs. A spreadsheet template is available on KDOT’s website - https://www.ksdot.gov/doing-business/highway-contractors/contractor-resources - under Other Resources. The completed spreadsheet shall be submitted to the Letting Engineer no later than noon on the Friday after letting day. Once approved, the spreadsheet will be placed on KDOT’s Exploratory Site and incorporated into the contract by reference.
For this Project, the Sanitary Sewer System will comply with Section 817. All work shall comply with the local entity's (Owner) specifications for Sanitary Sewer System, except where superseded (partially or entirely) by Section 817 or the details and notes included in the plans. Contact the Owner for a copy of their specifications.
The Contractor will submit a unit cost for each individual Sanitary Sewer system items the contract requires. Even though the bid item is a lump sum price, the Engineer will adjust the lump sum price by any increase or decrease in the quantities indicated in the Summary of Quantities shown in the plans. To calculate the adjustment, the Engineer will determine the overrun or underrun quantity for each Sanitary Sewer system item listed in the contract. The Engineer will multiply any overrun or underrun quantity by the unit cost the Contractor provided below. The Engineer will increase the lump sum price by the cost of any overruns and decrease the lump sum price by the cost of any underruns.
The Engineer will only negotiate or receive new prices on Sanitary Sewer system items if they were not identified in the original Summary of Quantities. Standard fittings are not quantified separately and are considered subsidiary to all other Sanitary Sewer system bid items. The sum of the unit costs multiplied by the items listed in the *Summary of Quantities shall equal the Sanitary Sewer System lump sum price submitted in this proposal, or the unit cost submittal will be rejected. Contractor will then be required to resubmit unit costs that meet this requirement for the bid to be accepted.
The Secretary may reject this Proposal if the Contractor fails to complete this Required Contract Provision before noon on Friday after letting day.
CONTRACTOR MUST ACKNOWLEDGE Yes
*Refer to the Plans for the ID #
REQUIRED CONTRACT PROVISION - 08-08-01-R05 (Rev. 03/26)
FURNISHING AND PLANTING PLANT MATERIALS UNIT COST
Prior to award, the contractor shall submit a spreadsheet for the Unit Costs. A spreadsheet template is available on KDOT’s website - https://www.ksdot.gov/doing-business/highway-contractors/contractor-resources under “Other Resources.” The completed spreadsheet shall be submitted to the Letting Engineer no later than noon on the Friday after letting day. Once approved, the spreadsheet will be placed on KDOT’s Exploratory Site and incorporated into the contract by reference.
The Contractor shall comply with Section 908 of the Standard Specifications when furnishing and planting plant materials. Add the following at the end of 908.4 Measurement and Payment.
The Contractor will submit a unit cost in this Required Contract Provision for each plant material the contract requires. Even though the bid item is a lump sum price, the Engineer will adjust the lump sum price by any increases or decreases in the quantities shown in the Summary of Quantities. To calculate the adjustment, the Engineer will determine the overrun or underrun quantity for each plant material. The Engineer will multiply any overrun or underrun quantity by the unit cost the Contractor furnished below. The Engineer will increase the lump sum price by the cost of any overruns and decrease the lump sum price by the cost of any underruns. The Engineer will only negotiate or receive new prices on plant materials if such materials were not identified in the original Summary of Quantities.
REQUIRED CONTRACT PROVISION - 08-17-16-R03 (Rev. 03/26)
WATER SYSTEM UNIT COST
Prior to award, the contractor shall submit a spreadsheet for the Unit Costs. A spreadsheet template is available on KDOT’s website - https://www.ksdot.gov/doing-business/highway-contractors/contractor-resources - under Other Resources. The completed spreadsheet shall be submitted to the Letting Engineer no later than noon on the Friday after letting day.
Once approved, the spreadsheet will be placed on KDOT’s Exploratory Site and incorporated into the contract by reference.
For this Project, the Water System will comply with Section 913. All work shall comply with the local entity's (Owner) specifications for Water System, except where superseded (partially or entirely) by Section 913 or the details and notes included in the plans.
Contact the Owner for a copy of their specifications.
The Contractor will submit a unit cost for each individual water system items the contract requires. Even though the bid item is a lump sum price, the Engineer will adjust the lump sum price by any increase or decrease in the quantities indicated in the Summary of Quantities shown in the plans. To calculate the adjustment, the Engineer will determine the overrun or underrun quantity for each water system item listed in the contract. The Engineer will multiply any overrun or underrun quantity by the unit cost the Contractor provided below. The Engineer will increase the lump sum price by the cost of any overruns and decrease the lump sum price by the cost of any underruns.
The Engineer will only negotiate or receive new prices on water system items if they were not identified in the original Summary of Quantities. Standard fittings are not quantified separately and are considered subsidiary to all other water system bid items. The sum of the unit costs multiplied by the items listed in the *Summary of Quantities shall equal the Water System lump sum price submitted in this proposal, or the unit cost submittal will be rejected. Contractor will then be required to resubmit unit costs that meet this requirement for the bid to be accepted.
REQUIRED CONTRACT PROVISION - 11-15-17-R02 (Rev. 03/26)
ELECTRIC LIGHTING SYSTEM UNIT COST
Prior to award, the contractor shall submit a spreadsheet for the Unit Costs. A spreadsheet template is available on KDOT’s website - https://www.ksdot.gov/doing-business/highway-contractors/contractor-resources - under Other Resources. The completed spreadsheet shall be submitted to the Letting Engineer no later than noon on the Friday after letting day. Once approved, the spreadsheet will be placed on KDOT’s Exploratory Site and incorporated into the contract by reference.
The Contractor shall comply with Section 814 of the Standard Specifications when providing and installing elements of the Electric Lighting System. Add the following at the end of Section 814.4 Measurement and Payment.
The Contractor will submit a unit cost for each individual Electric Lighting item the contract requires. Even though the bid item is a lump sum price, the Engineer will adjust the lump sum price by any increase or decrease in the quantities indicated in the Summary of Quantities shown in the plans. To calculate the adjustment, the Engineer will determine the overrun or underrun quantity for each Electric Lighting System item listed in the contract. The Engineer will multiply any overrun or underrun quantity by the unit cost the Contractor provided. The Engineer will increase the lump sum price by the cost of any overruns and decrease the lump sum price by the cost of any underruns. The sum of the unit costs multiplied by the items listed in the *Summary of Quantities for each site or the entire project must be less than or equal to the lump sum bid, or the unit cost submittal will be rejected. Contractor will then be required to resubmit unit costs that meet this requirement for the bid to be accepted. The Engineer will only negotiate or receive new prices on Electric Lighting System items if they were not identified in the original Summary of Quantities.
Furnished items shall comply with either the List of Prequalified Roadway Lighting Systems and Equipment, or the specifications in the contract document or otherwise approved by the Engineer.
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