ADDENDUM #2.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

ADDENDUM NO.: 2 DATE: 5/20/2026

RE: ITB#: DOT-ITB-26-7017-EG

ITB TITLE: TEMPORARY STAFFING SERVICES FOR BROOKSVILLE

OPERATIONS CENTER.

OPENING DATE: May 27, 2026

Notice is hereby given of the following changes to the above-referenced ITB:

1. CHANGE: INTRODUCTION SECTION, 2, TIMELINE

BIDS DUE (ON OR BEFORE) 5-26-2026 5:00 PM

PUBLIC OPENING 5-27-2026 1:00 PM

Florida Department of Transportation Manatee Conference Room 11201 North McKinley Drive, Tampa, Florida 33612

2. CHANGE: REVISED EXHIBIT “B”, BID SHEET

REVISED EXHIBIT “B”, BID SHEET IS ATTACHED.

3. TECHNICAL QUESTIONS AND ANSWERS

1) Question: Will the single hourly rate cover all trades, or can we submit a blended/tiered rate? The bid sheet asks for one hourly rate, but the scope mixes HVAC, plumbing, electrical, carpentry, and landscaping. A licensed electrician costs significantly more than a landscaper, and we want to ensure our pricing approach is acceptable.

Answer: The single hourly rate will cover all trades. Licensed technician is not required.

2) Question: How many workers does the Department expect on site, and in what mix of trades? The 1,920-hour estimate is roughly one full-time equivalent over a year, but the scope spans seven service areas. Clarification on staffing expectations (one cross-trained worker vs. a small specialized crew) will materially affect our bid.

Answer: We expect one trained employee that is familiar with the scope of services. If further support is needed, it is the responsibility of the Department to hire a licensed company for further repair. We are requesting someone familiar with light maintenance for the scope of services.

3) Question: Are Florida trade licenses (HVAC, plumbing, electrical) required for the assigned personnel? Florida statutes generally require licensed professionals for HVAC, plumbing, and electrical work. The ITB does not specify license requirements, which significantly impacts labor cost assumptions.

Answer: There are no license requirements.

4) Question: How does the Department define "minor" carpentry, plumbing, electrical, and drywall work? The scope repeatedly references "minor" repairs without a dollar threshold or scope-of-work limit. A defined cutoff (by dollar value, time, or task type) is needed to price the work accurately.

Answer: Minor repairs shall be classified as “not requiring a licensed technician or permit to complete the work”.

5) Question: Are parts and materials included in the hourly rate, and what is the typical annual consumption? The bid sheet states the hourly rate must include materials. Without historical material spend (filters, lamps, fixtures, irrigation parts, fertilizer, etc.), bidders cannot price this component fairly.

Answer: The Department will supply parts and materials.

6) Question: What tools, equipment, and vehicles will the Department provide versus the Vendor? Servicing 13 acres of grounds and a full mechanical scope requires substantial equipment (commercial mowers, ladders, HVAC gauges, drain machines). Knowing what is on site versus Vendor-supplied is essential for pricing.

Answer: Tools, equipment, personal protective equipment (PPE) shall be supplied by the selected Vendor. The Department will supply parts and materials.

No vehicles will be provided to the Vendor. An on-site utility task vehicle (UTV) will be provided for travel within the facility.

7) Question: Are background checks, drug testing, or security clearances required for assigned personnel? Government facility access often requires these screenings. They carry per-employee cost and lead time, particularly relevant if turnover occurs during the contract term.?

Answer: Background check, drug test, and security clearance costs will be the responsibility of the Vendor.

8) Question: Is there an incumbent vendor, and can the Department share historical work-order volume and hours? Past performance data (number of work orders, types, and actual hours used) is the most reliable basis for pricing.

Without it, bidders must build in additional contingency.

Answer: State term contract was used previously. This was a 40-hour per week need with one temporary labor employee. This was not on a work order basis, rather on an as needed basis. Tasks were assigned when the need came up. No structure in the past.

9) Question: Can the Department provide an equipment inventory and facility floor plans/square footage? Building a realistic preventive maintenance schedule requires knowing the count and type of HVAC units, plumbing fixtures, electrical panels, and total serviceable square footage.

Answer:

14 Heating, ventilation and air conditioning (HVAC) units (and corresponding air handlers and thermostats) 16 sinks 16 toilets 11 electrical panels 6 buildings = approximately 18,200 square feet

10) Question: How are emergency or after-hours calls handled, and is overtime included in the bid rate? The scope sets normal hours of 8:00 AM – 5:00 PM, Monday–Friday. Clarification is needed on whether emergency response is required and how premium hours are billed.

Answer: No need for after-hour response, emergency or overtime.

11) Question: What are the Vendor's obligations for uniforms, PPE, and FDOT-issued ID badges? Branded uniforms, OSHA-compliant PPE, and badge issuance/processing each carry costs that must be reflected in the hourly rate.

Answer: PPE shall be provided by the Vendor. The Department will furnish identification (ID) badges; cost for lost badges will be the responsibility of the Vendor. Branded uniforms are not required.

12) Question: Who is responsible for pulling and paying for permits, and what is the historical permit volume? The bid sheet indicates the hourly rate includes permits. Historical permit volume is needed to price this accurately.

Answer: Permits are not required. Revised Exhibit “B”, Bid Sheet is attached.

13) Question: Is subcontracting permitted for specialty trades or licensed work? If a job requires a licensed master electrician or specialty technician for a single task, the Vendor's ability to subcontract (versus carrying that license in-house) affects cost structure.

Answer: Specialty trades or licensed work will not be required.

14) Question: What format, system, or template does the Department require for the monthly maintenance reports? The Scope requires monthly written reports.

Whether the Department uses a CMMS (e.g., Maximo, FacilityDude), a specific template, or open format affects administrative overhead and pricing.

Answer: The Department has no preference.

15) Question: For the renewal periods (up to three additional years), are bid rates fixed, or may they be adjusted for labor and material escalation? Renewal terms allow lower negotiated pricing but do not address escalation. With a multi-year horizon, this represents a meaningful cost-of-doing-business risk that must be priced into Year 1.

Answer: Rates will be fixed for any renewable period. Rates will not be adjusted for labor and material escalation.

16) Question: Minimum Qualifications Requirement. Special Condition 8.1.1 states that the Vendor must have been actively engaged in the type of business being requested for a minimum of five years.

Can the Department clarify whether the five-year minimum qualification requirement may be satisfied by the demonstrated experience of the firm’s principals, officers, or key personnel who have performed substantially similar staffing and operational support services, including experience under federal government contracts, even if the company itself may not have independently operated for the full five-year period?

Answer: The Vendor must use the “Minimum Qualifications Form” to explain how it has been actively engaged in the type of business being requested for a minimum of five years.

17) Question: Licensing Requirements. Can the Department clarify whether any specific state or local contractor licenses are required for performance under this ITB, including HVAC, plumbing, electrical, irrigation, or general maintenance-related licensing requirements?

Answer: No special license requirements. Knowledgeable in general maintenance.

18) Question: Tools, Equipment, Materials, and PPE. Can the Department clarify whether the Vendor is expected to provide all tools, equipment, consumable materials, supplies, and PPE necessary to perform the services identified in Exhibit A, or whether certain items will be furnished by the Department?

Answer: Tools, equipment and PPE shall be supplied by the Vendor. The Department will supply parts and materials.

19) Question: Staffing Structure Expectations. Can the Department clarify whether the estimated annual hours are intended to support a single multi-trade technician position or whether the Department anticipates the Vendor utilizing multiple personnel with specialized skill sets?

Answer: It is intended to support a single multi trade technician position.

20) Question: We are currently in the process of putting a bid together for the Solicitation Title: Temporary Staffing Services for Brooksville Operations Center- ID ITB-15887 and noticed that the total hours are estimated to be 1,920. Does this represent the total number of hours each employee would work in that contract period or is this the total hours that all employees combined are estimated to work?

Answer: The contract requires one employee to be furnished by the Vendor.

1,920 hours is one employee at 40 hours per week.

21) Question: Regarding Exhibit “B” Bid Sheet: would the State of Florida permit the submission of a separate pricing sheet to more accurately present pricing details, or alternatively, allow modifications to the existing pricing table?

Answer: No. Please use attached revised “Exhibit “B”, Bid Sheet.

22) Question: Can the Department share the estimated budget, not-to-exceed amount, or historical annual spend allocated for this contract to help vendors align pricing and staffing assumptions?

Answer: Historical annual spending of $39,206.40. This did not include costs for tools, equipment and PPE being required by this contract.

23) Question: What was the total annual spend or contract value for the previous or current temporary staffing services contract supporting the Brooksville Operations Center?

Answer: See answer to question #22, above.

24) Question: While the ITB estimates 1,920 hours, can FDOT provide the actual number of hours utilized in the previous 2–3 years, including any seasonal or peak workload fluctuations?

Answer: Hours utilized for previous years based on availability of staff on contract.

2023 – 303.3 hours 2024 – 791.4 hours 2025 – 22.50 hours 2026 – 0 hours.

25) Question: Historically, how many personnel/resources were typically utilized simultaneously under this contract, and what was the approximate allocation of effort across HVAC, landscaping, plumbing, electrical, carpentry, and facility maintenance tasks?

Answer: Historically we had one person, 40 hours per week. No historical allocation data is available. This contract is requiring a structured maintenance schedule to be determined by the Vendor and approved by the Department.

26) Question: Please confirm whether the bid response is intended to include only the required forms, bid sheet, minimum qualification statement, and certifications, or whether FDOT expects/recommends submission of a technical narrative, staffing methodology, recruitment approach, quality control process, or past performance details beyond what is explicitly required in the ITB. Since this appears to be an ITB awarded to the lowest responsive and responsible bidder, clarification on any supplemental technical content would be helpful.

Answer: Include only required forms.

27) Question: Can FDOT clarify whether the Department expects one multi-skilled technician/general maintenance worker capable of handling all listed functions, or whether vendors may propose a combination of specialized personnel to fulfill requirements across HVAC, electrical, plumbing, landscaping, and carpentry disciplines?

Answer: One multi-skilled technician/general maintenance worker capable of handling all listed functions.

Bidders must acknowledge receipt of this Addendum by completing and returning it to the Procurement Office, by no later than the time and date of the bid opening. Failure to do so may subject the bidder to disqualification.

Enrique Garcia Procurement Agent

Bidder

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.