ADDENDUM 2 ARFQ DEP25-51.pdf
PDF 251 KB Posted
- Solicitation number
- ARFQ 0313 DEP2500000051 4
- Issued by
- Calhoun County, West Virginia
About this file
This is Addendum 2 to an Agency Request for Quotation (ARFQ DEP25-51) issued by the West Virginia Department of Environmental Protection (WVDEP) for the AML-Carbondale (Hill) Portals Phase II Construction project. The addendum publishes vendor questions and responses related to the solicitation. A key issue addressed concerns the scheduling of two mandatory pre-bid meetings both scheduled for March 19, 2025, at 10:00 a.m.—one in Fayette County and one in Marion County. In response to vendor concerns about the conflicting meeting dates, the agency confirmed that current schedules do not permit rescheduling; however, vendors may send multiple company representatives to attend both meetings, with the clarification that each representative can only represent one company at a time.
The addendum reinforces that all provisions of the original solicitation and previous addenda remain in full force and effect. Vendors are required to acknowledge receipt of all addenda by completing an Addendum Acknowledgement form and submitting it with their bid to expedite document processing. The addendum notes that failure to acknowledge addenda may result in bid disqualification. The documentation serves to ensure vendor compliance and provide clarification on logistical concerns raised during the pre-bid phase.
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Text version
AGENCY SOLICITATION NUMBER – ARFQ DEP2500000051
Addendum Number: _2___
The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[] Modify bid opening date and time
[] Modify specification of product or service being sought
[x] Attachment of vendor questions and responses
[] Attachment of pre-bid sign-in sheet
[] Correction of error
[] Other
Description of Modification to Solicitation:
This Addendum issued to publish and distribute the attached documentation to the vendor community.
1. Questions & answers
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Addendum #1 – Vendor Questions Response
ARFQ DEP2500000051
AML-Carbondale (Hill) Portals Phase II Construction
Q1. WVDEPAML North and WVDEPAML South have each scheduled a Manditory Pre-bid meeting on
3-19-25 @10 a.m. One in Fayette County One in Marion County Marion County was posted two weeks ago Fayette just popped up last week?/ Would Fayette be able to push their prebid date Back?
A1. It is unfortunate that these pre-bid meetings are scheduled on the same day. Unfortunately, our current schedules will not allow us to reschedule. However, you may have company representatives attend both prebids, however, please keep in mind that the representative can only represent one company.
| ADDENDUM 2 ARFQ DEP25-51.pdf |
| Applicable Addendum Category: |
| Description of Modification to Solicitation: |
| Terms and Conditions: |
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