Addendum 2 - Appendix S – Questions and Answers 10.25.16.pdf
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- Attached to
- Instrumentation and Monitoring of PA Bridges
- Solicitation number
- 3515R08
- Issued by
- Allegheny County, Brodheadsville CDP, Pennsylvania
About this file
This document is an Addendum to Request for Proposal (RFP) #3515R08 for Bridge Instrumentation and Monitoring of Pennsylvania Bridges, issued by the Pennsylvania Department of Transportation (PennDOT). The RFP seeks proposals for the instrumentation and monitoring of bridges across Pennsylvania. The addendum provides responses to several questions submitted by potential offerors, including requests for extensions to the question submission deadline and proposal due date, clarification on monitoring objectives and sensor locations, and availability of pre-bid meetings and permanent access to the bridge structures. PennDOT has indicated that access to additional bridge information will be provided upon submission of a non-disclosure form, and has also posted Addendum 2 with further details.
The RFP does not mention any pricing terms, set-asides, incumbents, or funding details. It focuses on the technical requirements and logistics of the bridge instrumentation and monitoring project. PennDOT has stated that there will be no advance payments provided to the selected offeror.
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RFP #3515R08 – Bridge Instrumentation and Monitoring of PA Bridges Addendum 2 – Appendix S – Q&A 10.25.16
1. Question – Given the complexity of the RFP, we respectfully request an extension for the questions due to the agency on Tuesday, October 18, 2016. This RFP warrants thorough, detailed questions that cannot be accurately crafted in less than three business days. We kindly ask that the deadline for questions be extended by 5-10 business days.
Answer – Please refer to Addendum 1, posted on October 24, 2016 on eMarketplace.
http://www.emarketplace.state.pa.us/Solicitations.aspx?SID=3515R08
2. Question – We request that the deadline for proposals be extended by at least 10-15 business days to develop the best possible, most compelling, and technically accurate proposal.
Answer – Refer to answer #1.
3. Question – Given the complexity of the RFP, we respectfully request an extension for the questions due to the agency on Tuesday, October 18, 2016. This RFP warrants a thorough, detailed questions that cannot be accurately crafted in less than three business days. We kindly ask that the deadline for questions be extended by 10 business days.
4. Question – In the RFI that we responded to last year, Question 7 asked if an advertisement period of 2 months would be sufficient to prepare a response. We responded that that time frame should be more than adequate. Given the complexity of the response, we request that the deadline for proposals be extended by at least one month to allow us the time necessary to develop the best possible, most compelling, and technically accurate proposal.
5. Question – Questions are due before we received access to the conceptual instrumentation plans. To prepare our response, we will need to review the conceptual instrumentation plans and we have submitted our Non-Disclosure Authorization to provide us access. We request an additional or extended question and answer period be granted to allow our review of the plans and to determine if there is a need to ask any questions.
6. Question – IV-4 (Page 23) and Appendix F refer to monitoring objectives. Can PennDOT be more specific about the monitoring objectives for each bridge to allow us to understand the goals and to propose threshold values for each defect/condition to be monitored.
RFP #3515R08 – Bridge Instrumentation and Monitoring of PA Bridges Addendum 2 – Appendix S – Q&A 10.25.16
Answer - Submit a Non-disclosure Form in accordance with Section II-12 to receive access to website with additional bridge information.
7. Question - Is there going to be a pre-bid meeting for offerors to understand more about PennDOT’s RFP and hear from the PennDOT team about this large-scale project?
Answer – No.
8. Question - Given the amount of information requested can the deadline be extended one or two months? (It was asked in the RFI whether 2 months would be sufficient to provide a response to an eventual RFP, yet less than 1 month has been provided)
9. Question - The excel documents provided in appendix are protected by a password, is it possible to obtain unprotected versions to edit them more easily?
Answer –Please refer to Addendum 2, posted on October 25, 2016 on eMarketplace.
10. Question - Could you elaborate more on the following regarding Appendix F:
• How were the minimum number of structural gauges determined per structure?
• How are these gauge numbers divided over the structure (are there specific areas on each structure where the sensors are required)?
• Are there drawings available of the bridges with the concerned areas?
• How are the different types of sensors divided over the minimum number of gauges
(how many sensors/locations are desired for each type of condition to be assessed)?
Answer – Refer to answer #6.
11. Question - Are there any permanent access setups available on the bridges? If yes are they be made available for the offeror?
Answer – Refer to answer #6. The Selected Offeror will have access to all facilities shown on the plans.
12. Question - Is there a possibility to have any advance payments?
Answer –No.
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