Addendum - 2 73-RFP00711 - PA System Bardo Preforming Arts Center.pdf

WESTERN CAROLINA UNIVERSITY

IMPORTANT BID ADDENDUM

Date: 09/25/2024

FAILURE TO RETURN THIS BID ADDENDUM IN ACCORDANCE WITH INSTRUCTIONS

MAY SUBJECT YOUR BID TO REJECTION ON THE AFFECTED ITEM(S).

Bid Number: 73-RFP00711 Commodity: P.A. System Bardo Performing Arts Center Addendum Number: 2 Opening Date/Time: 10/07/2024 @ 2:00 PM ET

Agent: Rick Hooper

INSTRUCTIONS:

1. The following concerns the above referenced bid:

Note: An email containing drawings from the current PA System setup as well as pictures related to the noted question below will be emailed to vendors who participated in one of the two site visits.

Note: The time limit for questions is being extended until 09/26/2024 @ 12:00pm.

We hope to have any additional questions replied by 5:00pm. (Approximate time.)

Question: Is an estimated budget available for this project?

Answer: No

Question: Is an anticipated start and completion date available for when this work should begin and end?

Answer: There is not an anticipated start date however per the bid the project must be completed by 05/31/2025.

Question: 5.2 Specifications, Pg 14, Are the existing motors single or three phase in the catwalk?

Answer: The two Left and Right Clusters are currently hung on manual wenches rated at

2,500lbs each. These do not need to be replaced if your Left and Right rig's weigh less than that and if the attachment points work for your hanging plates. The existing winch’s should suffice. There is now power at those locations. The center cluster is on a motorized wench that is rated for 1,500lbs. This should also be sufficient if the center hang is under that weight and the hanging plates specified are compatible.

See attached pictures.

Question: 5.2 Specifications, Pg 14, Is a connection in the catwalk sufficient for the new motor control?

Answer: *See above answer

Question: 5.2 Specifications, Pg 14, Are you looking for the new hardwired Clear Com system to be digital or analog?

If digital, are you replacing all existing wiring and connection points for the digital system?

Answer: 1st part - Digital preferred. 2nd part - Yes, WCU facilities will install this so it is not necessary to include in bid.

Question: 5.2 Specifications, Pg 14, How many current Clear Com locations are there that need to be replaced?

Answer: - 6 wired stations - 10 wired belt packs/headsets - 8 wireless packs/headsets

Question: 5.2 Specifications, Pg 14, Are you looking for wireless microphones or only 8 channels of wireless Clear Com?

Answer: No microphones. We are looking for wireless Clear Com

Question: 5.2 Specifications, Pg 14, What are the existing 70 volt systems that are apart of this bid, and how many watts do you need for each sections updated amplifier?

Answer: There are two existing zones: Backstage and Lobby

We would prefer to add a third zone: Backstage, Lobby and Lighting/Video Booth

The current run is: Backstage and Lobby Zones are running on their own Crown CTS-

1200 amplifier.

Question: 5.2 Specifications, Pg 14, Would you like the under proscenium monitors replaced?

Answer: We do not need the monitors in the proscenium replaced.

Question: 5.2 Specifications, Pg 14, Would you like the 2 catwalk speakers replaced?

Answer: We do not need the speakers on the backstage mid-rail replaced.

Question: 5.2 Specifications, Pg 14, For power on and off, would you like a touch screen control system or just a key switch?

Answer: A key switch should be sufficient.

Question: 5.2 Specifications, Pg 14, Do you have an onsite lift that can reach the steel for speaker rigging?

Answer: We have a lift that will reach the rigging for the Main P.A. but not for the

Balcony fills if those need to be replaced. (May be able to use existing rigging for the

Main P.A.)

Question: 5.2 Specifications, Pg 14, Can you put a lift on top of the orchestra pit?

Answer: Yes.

Question: 5.2 Specifications, Pg 14, Does the Allen & Heath Avantis have an existing

Dante card?

Answer: Yes.

2. Check ONLY one of the following categories and return one properly executed copy of this addendum prior to bid opening time and date.

Bid has already been mailed. Changes resulting from this addendum are as follows:

Bid has already been mailed. NO CHANGES resulted from this addendum.

Bid has NOT been mailed and ANY CHANGES resulting from this addendum are included in our bid.

Execute Addendum:

BIDDER: __________________________________________________________

ADDRESS (CITY & STATE): _________________________________________

AUTHORIZED SIGNATURE: ________________________DATE: ___________

NAME and TITLE: _____________________________________________

BID NO.___________________________

WESTERN CAROLINA UNIVERSITY

PURCHASING DEPARTMENT

301 H.F. ROBINSON BUILDING

CULLOWHEE, NC 28723