Addendum #2 5-30-2025.pdf

Date Printed: May 30, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1683328 Reason for Modification:

Doc Description: Twin Falls State Park Golf Cart Path Paving Addendum #2 issued to modify specifications per attached, revised Exhibit A Pricing Page, and extend..... See Page 2 for complete infoProc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-05-30 2025-06-12 13:30 CRFQ 0310 DNR2500000012 3

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph (Josh) E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: May 30, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

Reason for Modification:

Addendum #2 issued to modify specifications per attached, revised Exhibit A Pricing Page, and extend bid due date until 6/12/2025.

ADDITIONAL INFORMATION

he West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Natural Resources to establish a contract for resurfacing/repaving approximately five (5) miles of existing asphalt golf cart path located at Twin Falls Resort State Park in Wyoming County per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF TOURISM &

PARKS

112 CALIFORNIA AVENUE TWIN FALLS RESORT STATE

PARK

BLDG 4 RR 97

CHARLESTON WV MULLENS WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Infrastructure building and surfacing and paving services

Comm Code Manufacturer Specification Model #

72141100

Extended Description:

Golf Course Cart Path Paving

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Attachment A

Addendum No. 02 CRFQ DNR25*12

Corrections, Clarifications, and Revisions

1. Exhibit A – Pricing Page

The Pricing Page contained within the original bid package requested a lump sum price for all work. This sheet has been revised to include unit pricing based on estimated quantities as further defined below.

2. Exhibit B – Project Manual, Section 1, 2. A. reads as follows:

“The pathways measure approximately 12,355 LF on the front nine holes and 13,728 LF on the back nine holes for a total of 26,083 LF.”

During the Pre-bid Meeting it was determined that the total length originally included the existing concrete sections which are not to be paved. As such – once the lengths of the concrete sections were subtracted – the total estimated length of paving is 25,850

LF.

3. Exhibit B – Project Manual, Section 1, 2. D. reads as follows:

“The project shall consist of all work as described. There are no Additive Alternates for this project. All work shall be contained within the Base Bid.”

This project was originally intended to result in a minimum asphalt overlay of 2.0”, while patching and leveling may result in some areas having a slightly thicker overlay. This project has been re-evaluated for two asphalt minimum thickness options: 1.5” and 2.0”.

The project now consists of a Base Bid and Additive Alternate No. 1. These are further described as follows:

• Base Bid: Asphalt wearing course will be applied with an intended minimum thickness of 1.5”. For the purposes of this bid, the additional asphalt needed for patching and leveling has been factored into the total tonnage of asphalt to be bid.

• Additive Alternate No. 1: An additional 0.5” of asphalt will be added into the asphalt paving for a minimum thickness of 2.0”.

4. Exhibit B – Project Manual, Section 2, 5. reads as follows:

“Unless otherwise stated in the bidding documents, bidders are responsible for determining quantities of materials for bidding purposes.”

Quantities have been estimated for this project following the Pre-bid Meeting. All bidders shall bid the quantities stated on Exhibit A – Pricing Page.

5. Exhibit B – Project Manual, Section 2, 6.B. reads as follows:

“Wearing course shall be two inches (2.0”) Marshall Hot-mix asphalt wearing course, SG, Type I.”

The thickness shall be amended as described above in Item No. 3 for Base Bid and Additive

Alternate No. 1.

6. Exhibit B – Project Manual, Section 4 reads as follows:

“Upon completion of the work, the Contractor will demonstrate to the WV DNR any work necessary for any warrantied items. Contractor is responsible for arranging any inspections, testing, etc. needed to obtain warranties. The WV DNR is to be notified in advance as to the date and time of such tests and inspections. Contractor shall submit plans for testing 10 days prior to beginning any work.”

This section shall be omitted.

7. The sections below were identified for base failure and needing milling and replacement of base/patching prior to application of wearing course.

Section Length, LF Section Width, LF Location

130 6 Hole 3

80 6 Hole 4, beside fence

15 6 Hole 4, beside fence

18 6 Hole 5, near fairway

105 6 Hole 5, near green

55 6 Hole 7, near tee

46 6 Hole 10, near fairway

75 6 Hole 10

20 6 Hole 12

28 6 Hole 12

25 6 Hole 17

25 6 Hole 17

10 6 Hole 18

8. The sections below were identified for leveling.

Section Length, LF Section Width, LF Location

1,000 8.5 --

400 8 --

1,300 8 --

30 6 Hole 2

15 6 Hole 2

100 6 Hole 2

REQUEST FOR QUOTATION

Twin Falls Resort State Park

Golf Cart Path Paving

Revised 07/27/2023.

EXHIBIT A – Pricing Page

Name of Bidder:

Address of Bidder:

Phone Number of Bidder:

WV Contractors License No.

We, the undersigned, having examined the site and being familiar with the local conditions affecting the cost of the work and also being familiar with the general conditions to bidders, drawings, and specifications, hereby propose to furnish all materials, equipment, and labor to complete all work in a workmanlike manner, as described in the Bidding Documents.

Unit Pricing

The contractor shall provide a unit price for the items of work listed below, including all material, equipment, labor, taxes, mark-up, insurances, etc. Unit pricing will be used for additive and deductive changes in work. Multiple unit prices (a price for additive work and a differing price for deductive work) will be considered a non-responsive bid.

Unit Prices shall be used solely for the negotiation of any requested Change Orders subsequent to the award of the Contract. Any contract issued as a result of this bid will contain the amount of the base bid and any approved alternates. Incomplete bids will be considered non-responsive. The quantities indicated below are estimates of actual quantities needed.

Golf Cart Path Paving

Revised 07/27/2023.

Base Bid

The Base Bid shall consist of all the work described and specified in the Bidding Documents, Construction Plans, and Project Manual/Construction Specifications as Base Bid.

Base Bid – Spot milling, select patching and leveling, and application of a minimum 1.5” thickness asphalt wearing course across project site.

Item Description Unit Price (In Numbers) Unit Total Price

(In Numbers)

1 Mobilization $ 1 LS $

2 Marshall Asphalt Wear Crse, SG, Ty I $ 1,940 TN $

3 Aggregate Base Crse, SG $ 85 TN $

4 Standard Milling $ 422 SY $

Total Base Bid (This value shall be written below in words.) $

Total Base Bid:

Lump sum for all labor, materials, and equipment as defined in the Bidding Documents.

Written in words.

Golf Cart Path Paving

Revised 07/27/2023.

Additive/Deductive Alternate Bids

The following Additive Alternate Bid Items are not to be included in the Base Bid. If the Additive Alternates are selected by the Owner, the work described in the Additive Alternates shall be added to the Contract and the amount indicated for the Additive Alternates shall be added to the Base Bid. Amounts to be shown in both words and figures. In case of a discrepancy, the amount in words shall govern. The Alternate Bids shall consist of all the work described and specified in the Bidding Documents, Construction Plans, and Project Manual/Construction Specifications as Alternates No. 1 and No. 2, respectively.

Alternate No. 1 – Additional 0.5” thickness of asphalt wearing course to be added to the minimum of 1.5” thickness of asphalt from the Base Bid (for a combined minimum thickness of 2.0” of asphalt wearing course across the project site. Provide a lump sum cost to be added to the Base Bid.

Item Description Unit Price (In Numbers) Unit Total Price

(In Numbers)

2 Marshall Asphalt Wear Crse, SG, Ty I $ 483 TN $

Total Alternate No. 1 (This value shall be written below in words.) $

Total Alternate No. 1 Bid:

Lump sum for all labor, materials, and equipment as defined in the Bidding Documents.

Written in words.

The Bidder understands that the successful Bidder will be determined based upon the lowest Base Bid or the lowest combination of the Base Bid and the Additive Alternates as selected. Additive Alternates will be selected in the order presented.

Authorized Vendor Signature: ________________________________________________________________________

Revised 6/8/2012

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. Summary of specification changes and clarifications.

2. Revised Exhibit A Pricing Pages.

3. Extend bid due date until 6/12/2025 @ 1:30 PM ET

Text4: CRFQ DNR25*12