Addendum #1 5-21-2025.pdf
PDF 323 KB Posted
- Attached to
- Twin Falls State Park Golf Cart Path Paving
- Solicitation number
- CRFQ 0310 DNR2500000012 3
- Issued by
- Upshur County, West Virginia
About this file
This is Addendum #1 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Division of Natural Resources for resurfacing and repaving approximately five miles of existing asphalt golf cart paths at Twin Falls Resort State Park in Wyoming County. The solicitation number is CRFQ 0310 DNR2500000012, with the addendum issued on May 21, 2025. The solicitation closed on June 3, 2025, at 1:30 p.m. This addendum was issued to publish agency responses to vendor-submitted questions and to distribute the pre-bid sign-in sheet from the mandatory pre-bid meeting. The project involves infrastructure building, surfacing, and paving services classified under commodity code 72141100 for golf course cart path paving.
The addendum addresses a vendor inquiry regarding the lack of specific width measurements for the five-mile project scope, which the vendor characterized as problematic for obtaining accurate subcontractor quotes. The agency clarified that detailed dimensions are presented in drawings on page 11 of the project manual and confirmed that attendees of the mandatory pre-bid meeting would have access to this information. The document establishes that all provisions of the original solicitation remain in full force and effect unless modified by official written addendum. Vendors are required to acknowledge receipt of all addenda by completing and submitting the Addendum Acknowledgment Form with their bids, with failure to do so potentially resulting in bid disqualification. The project is to be invoiced to and shipped to the Division of Natural Resources at Twin Falls Resort State Park in Mullens, West Virginia.
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Text version
Date Printed: May 21, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 1683328 Reason for Modification:
Doc Description: Twin Falls State Park Golf Cart Path Paving Addendum #1 issued to publish pre-bid sign in sheet and agency responses to vendor submitted questions.
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-05-21 2025-06-03 13:30 CRFQ 0310 DNR2500000012 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Joseph (Josh) E Hager III
(304) 558-2306 joseph.e.hageriii@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: May 21, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
he West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Natural Resources to establish a contract for resurfacing/repaving approximately five (5) miles of existing asphalt golf cart path located at Twin Falls Resort State Park in Wyoming County per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
DIVISION OF NATURAL
RESOURCES
DIVISION OF TOURISM &
PARKS
112 CALIFORNIA AVENUE TWIN FALLS RESORT STATE
PARK
BLDG 4 RR 97
CHARLESTON WV MULLENS WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Infrastructure building and surfacing and paving services
Comm Code Manufacturer Specification Model #
72141100
Extended Description:
Golf Course Cart Path Paving
SCHEDULE OF EVENTS
Line Event Event Date
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
RFI: Vendor Questions for CRFQ DNR 25*12 Twin Falls Golf Paths
Q.1. Both of the open solicitations are causing issues with my subcontracting giving me a quote. The first with 4 pictures has 0 measurements period, bigger question is why was this not measure with a measuring tape at least? The 2nd open solicitation has 5 miles but 0 width measurements...thats a collosal range in price. Please clarify as both myself and my subcontractor are Veterans and this would never be acceptable in the military. I have also tried several times to get a return email or phone and 0 response, equally unacceptable to 2 Veterans.
A. There is not a specific question here as the detailed dimensions are clearly presented in the drawing on page 11 of the project manual. Further, it references two solicitations and DNR has only one. Anyone who attended the mandatory pre-bid meeting would have this information.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Draft_CRFQ_0310_DNR2500000012_2_WV_CRFQ_FORM |
| AddendumStandardFormat |
| Pre-bid Sign-in Sheet |
| Vendor Questions DNR 1683325 Twin Falls State Park Golf Cart Path Paving |
| AddendumStandardFormat |
| Text1: CRFQ 0310 DNR2500000012 |
| Text2: No.01 |
| Check Box4: Off |
| Check Box5: Off |
| Check Box6: Yes |
| Check Box7: Yes |
| Check Box8: Off |
| Check Box9: Off |
| Text3: Addendum issued to publish and distribute the attached documentation to the vendor community. |
1. To publish agency responses to all vendor submitted questions
2. To publish pre-bid sign in sheet
Text4: CRFQ DNR25*12
File details come from the government source that posted it. Updated .