Addendum 1_Sullivan Circle Drainage.pdf

Pine Mountain Sullivan Circle Drainage Project ADDENDUM NO. ONE (1) P22-121 | Addendum No. 1 dated 10/9/2025 Page 1

ADDENDUM NO. ONE (1)

Date: October 9, 2025 Engineer’s Project No. P22-121

PROJECT: Sullivan Circle Drainage Project

Client: Town of Pine Mountain

This Addendum forms a part of the Contract Documents and Construction Drawings and modifies the original Bid Documents for the above referenced project. Total pages of this addendum is 8 pages.

The following items shall take precedence over the specifications for the above named project and shall become a part of the contract documents.

The following changes are to be incorporated into the solicitation documents dated September 2025.

All those receiving this addendum should modify their documents to show the below described changes or clarifications.

Clarifications:

All questions shall be submitted in writing only to Natalie Pifer at 861np@ppi.us, and to be given consideration, must be received by no later than 10:30 AM on Tuesday, October 21, 2025.

Questions:

Q1. Need clarification, Bid Form 00300-3 Notes 150-day completion, agreement 00510-1 article 3 notes 90-day completion. Which one is correct completion time frame.

A1. 150 days will be the time of completion.

Q2. Who is responsible for removing and relocating the power pole shown on C1.0?

A2. Contractor shall coordinate the relocation of the power pole and include the cost in the bid, see Bid Item

15 on the Revised Bid Form attached.

Q3. At or about address 250 Sullivan Circle, proposed is saw cutting, removing and replacing 2 drive entrances at same address. The driveways are deco pea gravel drive, not standard concrete, will we have to replace back to deco pea gravel or will standard concrete be acceptable?

A3. Repour with the same material as will be removed.

Q4. It is noted that the contractor will have to meet with the landowners to discuss some of the clearing and grubbing. Will the city coordinate the contacts?

A4. Yes, the Town will coordinate with the landowners.

Q5. Looks like some landscaping will have to be removed. I assume we are responsible to replace. Is this item need to be factored in to bid item 14 grassing?

A5. Yes, any landscaping to be replaced needs to be included in Bid Item 14.

Q6. Can HDPE be used in lieu of RCP?

A6. No, the Town has specified RCP due to constraints with pipe cover.

Pine Mountain Sullivan Circle Drainage Project ADDENDUM NO. ONE (1) P22-121 | Addendum No. 1 dated 10/9/2025 Page 2

Q7. The 2 Flared end pieces, do they want concrete Flared ends, galvanized steel or galvanized steel safety

Flared ends? If they decide to go with HDPE, would they want plastic FES?

A.7 Concrete Flared End Sections shall be the material priced for the bid item.

Attachments

• Plan Holders List (1 Page)

• Revised Bid Form (5 Pages)

PLEASE NOTE: Contractors should acknowledge receipt of this addendum on Bid Form 00300-5.

END OF ADDENDUM NO. ONE (1)

G:\DOCUMENT\22\P22-121 PINE MOUNTAIN GEN SERVICES\SULLIVAN CIRCLE DRAINAGE\BID PHASE\Plan Holder List.doc

PLAN HOLDER LIST

Town of Pine Mountain Sullivan Circle Drainage Project

PPI Project No. P22-121

BID DATE: 10/28/2025 @ 10:30 AM

PRE-BID CONFERENCE: N/A

Questions Deadline: 10/21/2025 @ 10:30 AM to 861np@ppi.us

CONTRACTORS

Barksdale Contracting & Supply Ryan Durden ryan@barksdalecontracting.com

QX Ground Duane Quick qxgound@outlook.com

Crawford Grading & Pipeline, Inc.

Madison Moore admin@crawfordgrading.com

Cleary Construction John Connelly estimating@clearyconst.com

Mid-South Builders, Inc.

Ben Weaver ben@mid-southbuildersinc.com

Bash Contracting, LLC Scott Hapner sdhapner@gmail.com

Conner Grading Brooke Wenzel brooke@connergrading.com

Helix Grading and Utility, LLC Tina Chastain office@helixllc.us

Blount Construction Company Aaron Tamba Aaron.tamba@blountconstruction.com

Coggins Construction Company Jackson Reddick jackson@cogginsconstruction.com

FS Scarbrough, LLC Ajanee Logan alogan@fsscarbrough.com

RLC Farms, LLC Kyrsteyn Boyt Rlcfarms1062@gmail.com

Matthew Development Matt Arp matt@mdccivil.com

Cline Service Corp Ray Cline Clineserv@aol.com

Piedmont Paving, Inc.

Scott Marchman scott@piedmontpaving.com

McLeRoy, Inc.

Eric McLeRoy eric@mcleroyinc.com

RM Concrete Specialist Carolina Angel cangel@rmconcretespecialist.com

3B Services LLC Logan Baggett lbaggett@3bservices.net

4H Clearing and Grading Casey Hall Casey@4h-services.com

Elite Southern Services Hayden Bishop elitesouthernservicesllc@gmail.com

McCoy Grading, Inc.

Craig Sinclair csinclair@mccoygrading.com mailto:861np@ppi.us mailto:ryan@barksdalecontracting.com mailto:qxgound@outlook.com mailto:admin@crawfordgrading.com mailto:estimating@clearyconst.com mailto:ben@mid-southbuildersinc.com mailto:sdhapner@gmail.com mailto:brooke@connergrading.com mailto:office@helixllc.us mailto:Aaron.tamba@blountconstruction.com mailto:jackson@cogginsconstruction.com mailto:alogan@fsscarbrough.com mailto:Rlcfarms1062@gmail.com mailto:matt@mdccivil.com mailto:Clineserv@aol.com mailto:scott@piedmontpaving.com mailto:eric@mcleroyinc.com mailto:cangel@rmconcretespecialist.com mailto:lbaggett@3bservices.net mailto:Casey@4h-services.com mailto:elitesouthernservicesllc@gmail.com mailto:csinclair@mccoygrading.com

P22-121 | 09-2025 | Addendum No. 1 (Bid Form) 00300-1

BID FORM

Sullivan Circle Drainage Project For the Town of Pine Mountain, Georgia

THIS BID IS SUBMITTED TO:

Town of Pine Mountain 250 McDougald Avenue P. O. Box 8 Pine Mountain, Georgia 31822

(706) 633-2213 (Hereinafter called "Owner")

THIS BID IS SUBMITTED BY:

(Name) (Address)

(Telephone) (Hereinafter called "Bidder")

BIDDER, in compliance with the Advertisement for Bids for the construction of this project, having examined the Drawings and Specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project, including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to construct the project in accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the price(s) stated below. This price(s) is to cover all expenses including overhead and profit incurred in performing the Work required under the CONTRACT DOCUMENTS, of which this proposal is a part.

P22-121 | 09-2025 | Addendum No. 1 (Bid Form) 00300-2

The Contractor is directed to Section 01025 "Measurement and Payment" for the methods and limits for payments to the Contractor for the pay items listed below.

Item No. Description Unit Est. No.

of Units

Unit Price Bid Total for Item

Clearing and Grubbing LS 1 Dollars and Cents

Unit Price in Words)

2 Sawcut, Remove and Replace Asphalt

SY 45

Unit Price in Words)

3 Remove Existing Storm Pipes LF 87 Dollars and Cents

Unit Price in Words)

4 Sawcut (or Remove to a Joint), Remove and Replace Concrete Driveway

SY 61

Dollars and Cents

5 Grading Complete LS

6 15” RCP Storm Pipe

LF

7 18” RCP Storm Pipe LF 65 Dollars and Cents

8 24” RCP Storm Pipe LF 63

9 Drop Inlet EA 6

P22-121 | 09-2025 | Addendum No. 1 (Bid Form) 00300-3

Item No. Description Unit Est. No.

of Units

Unit Price Bid Total for Item

10 Flowable Fill CY 50 Dollars and Cents

Unit Price in Words)

11 Flared End Section EA 2 Dollars and Cents

Unit Price in Words)

12 Headwall EA 1 Dollars and Cents

Unit Price in Words)

13 Temporary Erosion and Sediment Control

LS 1

Dollars and Cents

Unit Price in Words)

14 Permanent Grassing (incl Sod where required) and Clean Up

LS 1

Dollars and Cents

Unit Price in Words)

15 Remove and Relocate Power Pole

LS 1

Total Amount Bid (Items 1-15):

(Dollars and Cents)

(Price in Words)

NOTE: Amounts shall be shown in words and figures; the amount written in words shall take precedence.

P22-121 | 09-2025 | Addendum No. 1 (Bid Form) 00300-4

BIDDER acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents.

BIDDER hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" from the OWNER and to fully complete WORK within a total construction time of ONE HUNDRED FIFTY (150) consecutive calendar days of the date specified in this "Notice to Proceed".

BIDDER acknowledges receipt of the following addenda:

Addendum No.

Date Received

BIDDER agrees to perform all of the construction of the project complete with appurtenances and accessory work described in the Specifications and shown on the Drawings for the above scheduled price(s).

The above scheduled price(s) shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.

BIDDER understands that OWNER reserves the right to reject any or all bids and to waive any informalities in the bidding.

BIDDER agrees that his bid shall be good and may not be withdrawn for a period of SIXTY (60) calendar days after the scheduled closing time for receiving bids.

P22-121 | 09-2025 | Addendum No. 1 (Bid Form) 00300-5

Upon receipt of the written notice of the acceptance of this bid, BIDDER will execute the formal Contract attached within ten (10) days and deliver a surety bond or bonds, as required by the General Conditions. The bid security attached in the sum of five (5%) percent of the total bid is to become the property of the OWNER in the event the Contract and bond are not executed within the time set forth, as liquidated damages for the delay and additional expense to the OWNER caused thereby.

Respectfully Submitted: Name:

Address:

Phone No.:

FEDERAL TAX NO. OR

SOCIAL SECURITY NO.:

Signature of Principal:

Title:

Date:

Telephone:

ATTEST:

Signature:

Corporate Secretary/Partner/Notary (SEAL)

Name:

(Please type)

NOTE: Attest for a corporation must be by the corporate secretary; for a partnership by another partner;

for an individual by a Notary.

END OF SECTION 00300