Addendum_1_-_Revised_Attachment_A_-_Price_Sheet.pdf

This is an addendum to a competitive solicitation issued by Hillsborough County Public Schools (HCPS) in Florida for the Food Service Sanitation Program serving Student Nutrition Services. Addendum #1, issued on February 17, 2026, revises Attachment A—the Price Sheet for Sanitation Products—which vendors must acknowledge upon submission of their bid or proposal. The original solicitation (25614-RFP-DST) seeks proposals for a comprehensive food service sanitation and cleaning supply program encompassing twelve line items of sanitation products required across approximately 212 self-operating SNS kitchens throughout the district. These products include anti-bacterial hand soap, disinfectants, degreasers, quaternary sanitizers, pot and pan detergent, freezer cleaner, all-purpose cleaner, descaler, sanitizer buckets, thermometer probe wipes, and sanitizer test strips in specified annual quantities. Proposals are due by March 10, 2026, at 5:00 PM ET, with technical questions due by February 20, 2026. The contractor must provide monthly site visits on a 20 school-day rotation, initial and ongoing training in safe food handling and OSHA compliance, bilingual English and Spanish safety data sheets and instructional materials, and computerized monthly service reports with emergency re-supply capability within 24 business hours. The estimated award date is June 2, 2026, with a Phase 1 public meeting scheduled for April 2, 2026, at 10:00 AM via Microsoft Teams. The contract term runs from July 1, 2026, through June 30, 2027, with automatic renewal options for up to four additional one-year periods and temporary renewal extensions not exceeding 180 days.

The estimated annual contract value is $400,000, funded entirely by the United States Department of Agriculture under 2 CFR Part 200 standards, with no state, local, or non-federal funding sources. All pricing must remain firm for the initial contract term, and price increase requests require 120 days' advance notice with supporting documentation such as Producer Price Index information or manufacturer price lists. The solicitation replaces an expiring agreement (RFP 20128A-DST-KJ) and includes no explicit set-asides for disadvantaged enterprises; however, HCPS encourages affirmative contracting steps to include small, minority, and women-owned businesses. Qualified proposers must demonstrate three years of experience providing similar commodities and services, authorization to do business in Florida, E-Verify compliance, proof of insurance with specified coverage limits, and three business references. Vendors must complete multiple compliance certifications including drug-free workplace certification, non-collusion affidavits, debarment and suspension certifications, compliance with the Buy American provision for domestic product preference, and certifications regarding foreign entities of concern as mandated by Florida Statute 287.138.