Addendum 1 - Re-Bid~2.docx

This addendum is a response to offeror questions submitted regarding the Illinois Department of Transportation's Office of Business and Workforce Diversity (OBWD) Invitation for Bid (IFB) 27-OBWD B-54239 for the 2027 Disadvantaged Business Enterprise Conference: Today's Challenge, Tomorrow's Reward. The addendum clarifies that subcontractors are not permitted under this solicitation, and third-party vendors may not bid on the opportunity. The prime vendor selected must directly provide all conference services, including venue, lodging, meeting space, food and beverage, and all other deliverables required for the two-day event to be held between February 24 and April 8, 2027, in Cook, Will, DuPage, Kane, McHenry, or Lake County, with bids due October 20, 2026.

The solicitation requires the selected vendor to accommodate approximately 500 attendees and 75 vendor exhibitors with specified facility requirements, overnight accommodations (150 rooms for two nights and 50 rooms for one night at government rates), and comprehensive catering services. The vendor must maintain General Commercial Liability insurance of $1 million per occurrence / $2 million aggregate, Auto Liability of $1 million per occurrence, and Workers' Compensation as required by law. The contract term is ten months from execution with no renewal options, and the State reserves the right to terminate for convenience with 30 days' notice. Award will be made to the lowest priced responsive and responsible bidder, with bid prices remaining firm for 180 days from opening.