Addendum 1 - Q & A

1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700

DR. MORCEASE J. BEASLEY EMMA BENTON

Superintendent of Schools Chief Financial Officer

ADDENDUM # 1

IFB 014-22 FOOD SAFETY AND MANUAL SANITATION SERVICES

Solicitation Released: December 16, 2021

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. The Pre-Bid Teleconference Sign-in Sheet and Agenda pertaining to this IFB are attached hereto as Attachment 1.

2. Clayton County Public Schools (CCPS) has received questions pertaining to this IFB. The questions and their resulting answers are attached hereto as Attachment 2.

3. CCPS is replacing Page 43 and Page 44 of this IFB to reflect the revised Dish

Machine specifications, Item Number 12.3.7. The revised Dish Machine specifications are attached hereto as Attachment 3.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

Clayton County Public Schools Division of Business Services

DocuSign Envelope ID: E5A843A2-DF69-47F6-A966-55DF1D2D9B7F

January 18, 2022 | 3:20:35 PM EST

ATTACHMENT 1

IFB NO. 014-22

FOOD SAFETY AND MANUAL SANITATION SERVICES

PRE-BID TELECONFERENCE CALL

January 6, 2022, 10:00 A.M.

Call In Phone Number

(667) 770-1484 Access Code: 222743#

Clayton County Public Schools Department of Purchasing

Agenda

1. Opening Remarks Rose Tookes Purchasing Buyer

Introduction of CCPS Staff Purpose of the Meeting Purchasing Process Required Forms Submission of Written Questions

2. Overview and Scope of Work Ingrid Farahdel, Nutrition Coordinator

3. Questions and Answers Ingrid Farahdel

Purchasing Staff

4. Conclusion and Adjournment Rose Tookes

Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 218 Stockbridge Road, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Wednesday, January 26, 2022.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Thursday, January 13, 2022. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.

mailto:purchasing@clayton.k12.ga.us

IFB 014-22 Food Safety and Manual Sanitation Services Page 3 of 5

IFB 014-22 FOOD SAFETY AND MANUAL SANITATION SERVICES

Pre-Bid Teleconference Call

Thursday, January 6, 2022, 10:00 A.M.

Attendance Sheet

Name Signature Title Company Name

1 Jan Arms Pre-Bid Teleconference SFSPac Program Director PortionPac Chemical Company

2 Ingrid Farahdel Pre-Bid Teleconference Nutrition Coordinator CCPS

3 Rose Tookes Pre-Bid Teleconference Buyer CCPS

IFB 014-22 Food Safety and Manual Sanitation Services Page 4 of 5

ATTACHMENT 2

QUESTION 1: Pg. 10 - Term of Agreement – 1.3

The Contract shall commence within ten (10) calendar days after receipt of award letter.

Question: What date is the bid going to be awarded?

ANSWER: The current contract expires in May 2022.

QUESTION 2: Pg. 11 - Minimum Qualifications – 3.2

Bidder must provide food safety & sanitation for fiscal year 2021-2022 and for each renewal option.

Question: What is the initial term of this bid?

ANSWER The initial term of this Agreement shall be for one (1) year, and may be automatically renewed for up to two (2) additional one (1) year terms upon the same terms and conditions.

QUESTION 2: Pg. 44 - Material Specifications – 12.3.6 Delimer (limited on an as-needed basis)

Question: Can you please detail how many sites will use this product and on what equipment?

Question: Is non-pre-measured packaging acceptable for this item?

ANSWER A - Delimer will be used for Combi Ovens and Steamers. The product will be used at one (1) site at this time.

B - Prefer one (1) gallon container of delimer.

QUESTION 3: Pg. 54 - Samples – 14.1

Bidder must submit samples to School Nutrition, at no cost to CCPS, upon request with the name of the manufacturer and brand name of the sample item.

Question: Must samples be provided if bidder’s proposed products are currently being used by the district as part of their Food Safety & Sanitation program?

Question: Are you requiring samples of dish machine detergents, rinse aids and delimers?

ANSWER A - Yes, the staff is not located at a school where the products are being used and make need to compare them with other products.

IFB 014-22 Food Safety and Manual Sanitation Services Page 5 of 5

B - No, since the dispensers are not connected to the dish machines.

QUESTION 4: Attachment B – Bid Cost Form

Question: There are items that are on this form that are not listed on the Material Specifications. Are these items considered to be on an as need basis?

ANSWER The specifications have been added to reflect the dish machine attached hereto as Attachment 3, Item Number 12.3.7.

QUESTION 5: Question: Please provide information in regards to the type of

Dishmachines (e.g. Make & Model).

ANSWER See Attachment 3, Item No. 12.3.7.

QUESTION 6: Question: Line Items 7 & 8 appear to contain the same description. Please clarify what is being requested.

ANSWER Line 7: We are requesting a quote for a dish machine soap dispenser.

Line 8: We are requesting a quote for a dish machine dispenser for rinse aid. May quote a dispenser that can be used for both products.

QUESTION 7: Question: What is the total number of school sites that will require dishmachine chemicals?

ANSWER See Attachment 3, Item No. 12.3.7.

QUESTION 8: Question: Does the district have a preferred container size for the Wash &

Rinse Aid for the dishmachine?

ANSWER No, there is not a preferred size for the wash and rinse aid other than the size must be compatible with the dispensers quoted on lines 7 & 8.

Division of Business Services