Addendum #1 Patrick Henry Windows.pdf
PDF 254 KB Posted
- Attached to
- Patrick Henry CC Window Replacement
- Solicitation number
- 83980
- Issued by
- Patrick County, Virginia
About this file
This is Addendum No. 001 issued by Thompson & Litton Engineers Architects for the Patrick Henry Correctional Unit Window Replacement project (Project Code: 799-10887-1214) in Virginia. The addendum modifies original bidding documents dated November 25, 2024, with bids due January 22, 2025, at 2:00 P.M. The project involves window replacement work with requirements for fixed, projected, and single hung windows, where Types "B" and "C" require single hung windows. Work schedule is four ten-hour days (Monday-Thursday, 6:30 AM - 4:30 PM), with restrictions around gate access at 7:00 AM and 3:30 PM due to inmate movement. The contractor must not remove more windows than can be replaced in the same day, with no openings left unsecured overnight.
The project is not tax exempt and is considered a Limited Renovation project. Key requirements include contractor registration in eVA, applicable transaction fees, bid bond requirements, payment and performance bonds, and prevailing wages for projects $250,000 and greater. Specific dress code requirements apply for the VADOC facility, security clearance is required for all employees, and tool documentation is mandatory. The window Performance Class must be "AW", and the window contractor is responsible for cutting security bars for sill installation, while HVAC contractors are responsible for cutting bars related to HVAC ductwork.
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Text version
ENGINEERS ARCHITECTS
T&L 100 Fifth Street, Suite 400 Bristol, Tennessee 37620 tel: 423.989.9491 fax: 423.989.9010 www.T-L.com
ADDENDUM NO. 001
TO: All Plan Holders
RE: Patrick Henry Correctional Unit
-Window Replacement
Project Code: 799-10887-1214
T&L Project No. 16841
DATE: January 13, 2025
BIDS RECEIVED DATE: January 22, 2025
BIDS RECEIVED TIME: 2:00 P.M.
This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents dated November 25, 2024, as noted below. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification.
This Addendum consists of 3 pages and the Pre-Bid Attendance Record.
CLARIFICATIONS AND ANSWERS TO PRE-BID QUESTIONS:
1. The Pre-Bid Conference Attendance Record is enclosed.
2. Question: Can you confirm that this project is not tax exempt?
Answer: The project is not tax exempt.
3. Question: Is there a Basis-of-Design window product?
Answer: No, there is not a Basis-of-Design window.
4. Question: Some of the window security bars extend into the concrete sill and will require cutting in order to install the new aluminum sill. How are Bidder to quantify the cutting of the security bars since it is not required at all windows?
Answer: The cutting of the bottom of the security bars for installation of the new window sills shall be the responsibility of the window contractor. The bottom of the security bars shall be cut enough for installation of the window sills while trying to keep the gap at 1-inch or less.
Addendum No. 001
Patrick Henry Correctional Unit -Window Replacement
Project Code: 799-10887-1214
T&L Project No. 16841
January 13, 2025 Page 2
T&L www.T-L.com
5. Question: What is the work schedule?
Answer: It was discussed at the Pre-Bid meeting with the facility of four ten-hour days, Monday
– Thursday 6:30 AM – 4:30 PM. Construction workers need to avoid the gates at 7:00 AM and
3:30 PM due to inmate movement.
6. Other items discussed during the Pre-Bid meeting:
• Dress Code for VADOC facility - no denim; no orange, maroon, or camouflage; nothing that can be deemed offensive.
• Security Clearance required for all employees onsite.
• Tool lists required. All tools must be documented. All tools going in must come out, including broken items. Tools must be secured.
• The facility can make room for a dumpster in front of the building.
• Manlift can be brought in and out of back gate daily, but must be secured.
• This is an active institution and will remain active during construction. The Contractor must clean up the work site by the end of the day, every day.
7. Question: Is there a preferred phasing of the window removal?
Answer: Contractor shall not remove more windows than what can be put back in the same day. No window openings shall be left open/ unsecured overnight.
CLARIFICATIONS TO THE PROJECT MANUAL:
1. Question: The window specifications list several rating requirements. Please confirm the exact performance rating requirement.
Answer: The window Performance Class shall be “AW”.
2. Question: The specifications include descriptions and requirements for fixed, projected, and single hung windows. Likewise, there are window details for fixed, projected, and single hung windows. However, the window elevations on sheet A601 only show fixed and/ or projected windows. Please confirm no single hung windows are required.
Answer: Single hung windows are required for window Types "B" and "C".
CLARIFICATIONS TO THE DRAWINGS:
1. Question: On drawing A601, the dotted lines on the operable vents at the window elevations seems to indicate a project-out vent. The details show a screen at the exterior, which would indicate the vents project-in. Please confirm if operable vents project-in or out-swing.
Answer: The operable vents project-in. The head and sill details on A602 depict the project-in window section.
Addendum No. 001
Patrick Henry Correctional Unit -Window Replacement
Project Code: 799-10887-1214
T&L Project No. 16841
January 13, 2025 Page 3
T&L www.T-L.com
2. Question: Is the cutting of the security bars for the HVAC ductwork the responsibility of the window replacement Contractor?
Answer: The cutting and removal of sections of the exterior window security bars at the locations indicated for HVAC ductwork shall be the responsibility of the HVAC contractor as part of the
HVAC project.
CLARIFICATIONS TO THE BIDDING REQUIREMENTS:
1. Contractor shall refer to the Bid documents regarding the following:
o Registration in eVA.
o eVA transaction fees.
o Bid bond requirement.
o Payment and performance bonds requirements.
o Prevailing Wages apply to all projects $250,000 and greater.
o Insurance requirements.
2. Question: Is this project considered “New Construction, addition, or major renovation” or considered “limited renovation”?
Answer: This Window Replacement project is considered a Limited Renovation project.
Enclosures: Pre-Bid Attendance Record.
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