Addendum_1_-_IFB_26-004-HG.pdf
PDF 244 KB Posted
- Attached to
- Hall Circle Vault Box Project State and local contract opportunity
- Solicitation number
- IFB 26-004-HG
- Issued by
- Florida
About this file
This Addendum 1 document pertains to Invitation for Bid (IFB) 26-004-HG issued by the City of Leesburg, Florida, for the Hall Circle Vault Box Project. The project requires a qualified Florida-licensed and certified contractor to install a new sewer collection vault box, construct two new sanitary sewer manholes, and complete installation of associated piping consisting of 20 linear feet of 12-inch and 24-inch PVC gravity sewer pipe and a concrete box doghouse structure, all in accordance with engineered drawings and specifications provided by the City. A non-mandatory site visit is scheduled for December 22, 2025, at 1:00 PM. Bid questions must be submitted by December 30, 2025, at 11:00 AM, with electronic bid submissions due January 14, 2026, at 11:00 AM. A public bid opening via Zoom will follow immediately after the submission deadline. The contract is structured as a single service term with no renewal options, and the anticipated project completion timeline is 180 calendar days from the Notice to Proceed.
The estimated project value is $86,875.00 based on the Engineer's Cost Estimate from June 2023. Bidders must submit a bid guarantee of five percent of the total bid price and will be evaluated on price, specification compliance, bidder capability, prior performance, warranty offerings, and delivery capability. The successful contractor will be required to provide a performance and payment bond equal to 100 percent of the contract amount and a maintenance bond of ten percent upon construction completion. Payment terms allow for 95 percent of invoiced amounts upon work certification, with final payment contingent on evidence of paid labor, materials, and claims. The solicitation contains no specific set-aside designations or minority business requirements and does not restrict participation by organizational type beyond the requirement for a Florida-licensed contractor. Funding is subject to City appropriation.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Addendum_3_-_IFB_26-004-HG.pdf | ||
| Addendum_3_-_IFB_26-004-HG.pdf | ||
| Addendum_2_-_26-004-HG.pdf | ||
| Addendum_2_-_26-004-HG.pdf | ||
| Addendum_1_-_IFB_26-004-HG.pdf | ||
| SAMPLE_AGREEMENT_-_FIXED_UNIT_PRICE_AGREEMENT_-_DO_NOT_EXECUTE.pdf | ||
| IFB_26-004-HG_Attachment_A_-_Drawings_and_Diagrams.pdf | ||
| IFB-26-004-HG_Attachment_B_-_Itemized_Price_Schedule.pdf | ||
| IFB_26-004-HG_Attachment_A_-_Drawings_and_Diagrams.pdf | ||
| SAMPLE_AGREEMENT_-_FIXED_UNIT_PRICE_AGREEMENT_-_DO_NOT_EXECUTE.pdf | ||
| IFB-26-004-HG_Attachment_B_-_Itemized_Price_Schedule.pdf | ||
| IFB-26-004-HG_Solicitation_Document-FINAL.pdf | ||
| IFB-26-004-HG_Solicitation_Document-FINAL.pdf |
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Text version
DATE: December 11, 2025 TO: All Interested Bidders and Other Interested Parties FROM: Hosea Goodwyn, Procurement Manager
The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the IFB Document. Bidders must acknowledge receipt of this addendum by indicating receipt in the space provided on the Proposal Bid Form.
If the bidder has already submitted the Proposal Bid Form to the City’s Procurement Division, the Bidder should revise their electronic submission to include this addendum. In any case, the submission of a bid is an acknowledgment of receipt of the addendum. The City will construe all bids received as though the Bidder has received and acknowledged the addendum.
Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.
Q1. What is the estimated project value?
A1. Estimated Project Value is consistent with the Engineer’s Cost Estimate. In June of 2023, the Engineer estimated the cost of this project to be $86,875.00
Q2. Will you post a plan holders list?
A2. No. You may request the plan holders list after the issuance of the notice of intended action to OpenGov
Q3. Is there an engineer estimate for this work?
A3. There is an Engineer’s Cost Estimate for this work. In June of 2023, the Engineer estimated the cost of this project to be $86,875.00
Q4. Would the city consider a site visit for this project?
A4. Yes. See changes below to the tentative calendar of events.
The following change is hereby added to the solicitation
1. Tentative Calendar of Events.
TENTATIVE CALENDAR OF EVENTS
Event Tentative Date
(Note: Dates are subject to change) Site Visit Date: December 22, 2025
IFB 26-004-HG
Hall Circle Vault Box Project
Addendum No. 1
Time: 1:00 PM (local time) Location: 501 E. North Blvd, Leesburg, FL 34748. **See Note Below
Bid Specifications Questions Deadline: No later than Monday, December 15, 2025 at 11:00 A.M.
Bid Specifications Questions Deadline: No later than Monday, December 30, 2025 at 11:00 A.M.
Deadline to Issue Addenda: By 4:30 P.M., Thursday, December 18, 2025.
Deadline to Issue Addenda: By 4:30 P.M., Monday, January 5, 2026.
Bids Due and Opening: No later than 11:00 A.M., Wednesday, January 7, 2026. Bid will be opened immediately after the bid due date and time via Zoom.
Bids Due and Opening: No later than 11:00 A.M., Wednesday, January 14, 2026. Bid will be opened immediately after the bid due date and time via Zoom.
Bid Tabulation: Within two working days after the bid opening.
Intent To Award Recommendation: Issued by Friday, January 16, 2026.
Intent To Award Recommendation: Issued by Friday, January 30, 2026.
Award of Bid by City Commission: Next scheduled meeting after all pertinent forms and document are complete and ready for award by City Commission.
**Note: Meeting point is a City of Leesburg electrical substation. We will walk to the site location.
ACKNOWLEDGMENT - Addendum No. 1
Company Name
Signature of Officer
Type/Print Officer's Name & Title
TENTATIVE CALENDAR OF EVENTS
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