Addendum 1.pdf

Date Printed: Aug 12, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Proc Folder: 1464657 Reason for Modification:

Doc Description: Brushfork Armory Paving, Sealing, & Striping Addendum No. 1

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2024-08-12 2024-08-15 13:30 CRFQ 0603 ADJ2500000006 3

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 12, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1

1. To provide responses to Technical Questions (See additional layout for Exhibit E and page for Parking Space Detail for Question #1). see attached.

2. To provide copies of the Pre-Bid Meeting Sign-In Sheets, see attached.

3. To move bid opening date and time to August 15,2024, at 1:30 pm., est.

No other changes.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

BLUEFIELD NATIONAL

GUARD ARMORY

1707 COONSKIN DR 2915 OLD BRAMWELL RD

CHARLESTON WV BLUEFIELD WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 BASE BID - Brushfork Armory Paving, Sealing, & Striping

Comm Code Manufacturer Specification Model #

72141100

Extended Description:

Input Pricing on Exhibit "A" Bid Form

BASE BID (Per documentation)-To provide and furnish all labor, materials, tools, expendable equipment and all services to complete parking lot paving, sealing, and striping services per the attached specifications and documentation. Contractor MUST field verify this area.

Date Printed: Aug 12, 2024 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

BLUEFIELD NATIONAL

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 ALTERNATE 1-Bid Item No. 2-Paving of

Existing Road

Extended Description:

Input Pricing on Exhibit "A" Bid Form

ALTERNATE Bid Item NO.1 (Per documentation)-To provide and furnish all labor, materials, tools, expendable equipment and all services to complete parking lot paving services per the attached specifications and documentation. Contractor MUST field verify this area.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

BLUEFIELD NATIONAL

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 ALTERNATE 2-Bid Item No. 3-Paving Addt'l

Large Parking Area

Extended Description:

Input Pricing on Exhibit "A" Bid Form

ALTERNATE Bid Item NO. 2 (Per documentation)-To provide and furnish all labor, materials, tools, expendable equipment and all services to complete parking lot paving services per the attached specifications and documentation. Contractor MUST field verify this area.

Date Printed: Aug 12, 2024 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

BLUEFIELD NATIONAL

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 ALTERNATE 3-Bid Item No. 4-Paving Addt'l

Parking Areas

Extended Description:

Input Pricing on Exhibit "A" Bid Form

ALTERNATE Bid Item NO. 3 (Per documentation)-To provide and furnish all labor, materials, tools, expendable equipment and all services to complete parking lot paving services per the attached specifications and documentation. Contractor MUST field verify this area.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Pre-bid Meeting at 11:00 am., est. 2024-07-31 2 Vendor Technical Questions Due By 11:00 am., est., 2024-08-05

SOLICITATION NUMBER: CRFQ ADJ2500000006

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“ADJ2500000006”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☒ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☒ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☒ Other.

Description of Modification to Solicitation:

1. To provide responses to Technical Questions (See additional layout for Exhibit E and page for Parking Space Detail for Question #1).

2. To provide copies of the Pre-Bid Meeting Sign-In Sheets.

3. To move the bid opening date and time to August 15, 2024, at 1:30 pm., est.

4. No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

August 5, 2024

ADDENDUM NO. 1- CRFQ-ADJ2500000006

RE: Paving for the Brushfork Armory

TO: Prospective Bidders

FROM: West Virginia Adjutant General’s Office

PART 1 – TO PROVIDE RESPONSES TO TECHNICAL QUESTIONS

Q1: Due to the parking lot lines being almost invisible in the majority of the lot, and with what appears to be a motorcycle training course possibly painted over some parking spots, please provide a parking lot striping map or a pre-dated satellite view that clearly identifies the line striping.

A1: Please see attached parking layout and space details. Additional pages to “Exhibit E”.

Q2: Please specify this job excludes sealcoating, crack filling and patching as the pre bid was told paving and striping only.

A2: Job only consists of new paving, striping and filling of seams or transitions.

Q3: Does whole parking lot need milled 2 inches down if not we can mill transitions to keep cost down?

A3: Only areas selected for paving will be milled.

Q4: Project Timeline: What is the planned start date and completion date of the project following receipt of the purchase agreement?

A4: TBD following award of contract.

Q5: Payment Timeline: Following completion of the project, what is the payment schedule? While this is a large project, I anticipate being able to complete it relatively quickly due to the scope of the project being primarily paving and restriping.

A5: TBD following award of contract.

Q6: Paving (and/or?) Sealing: I will include a milling, paving, and restriping bid for the base bid. I intend to also bid add alts 1, 2, and 3, as a milling, paving, and restriping project. Would you all like an additional bid for add alts 1/2/3 that is just sealing/striping? I got the impression from the pre-bid that this is a paving project, but the solicitation mentions sealing as a possibility. Sealing and striping the add alts as opposed to repaving could significantly reduce the overall cost of the project.

A6: This only paving of areas accepted in the bidding process. All areas NOT accepted in the award will remain untouched.

Q7: Milling clarification: Is it your intention to mill the entirety of the existing asphalt surface or just to mill where the asphalt meets transitional surfaces? (excluding of course the areas where degradation of the asphalt requires removal and rebasing)

A7: Only areas accepted in the award will be milled, paved, striped and transitions joint filled.

All areas NOT accepted in bid will remain untouched.

PART 2 – TO PROVIDE COPIES OF THE PRE-BID MEETING SIGN-IN SHEETS

Solicitation Number: CRFQ ADJ25000000006

Pre-Bid Sign-In Sheet Date of Pre-Bid Meeting: July 31 , 2024 at 11 :00AM

Location of Prebid Meeting: Brushfork Armory, Bluefield , WV

Please Note :

Vendors must sign-in on this sheet to verify attendance at the Pre-Bid meeting.

Failure to legibly sign in may be grounds for declaring a vendor ineligible to bid .

For further verification, please also provide a business card if possible.

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*One Vendor Per Representative - No one individual is permilled to represent more than one vendor at the pre-bid meeting. Any individual that does attempt to represent two or more vendors will be required to select one vendor to which the individual 's altendance will be allributed. The vendors not selected will be deemed lo have not attended the pre-bid meeting unless another individual al/ended on their behalf.

Solicitation Number: CRFQ ADJ25000000006

Pre-Bid Sign-In Sheet Date of Pre-Bid Meeting: July 31, 2024 at 11 :00AM

Location of Prebid Meeting: Brushfork Armory, Bluefield, WV

Please Note :

Vendors must sign-in on this sheet to verify attendance at the Pre-Bid meeting.

Failure to legibly sign in may be grounds for declaring a vendor ineligible to bid.

For further verification, please also provide a business card if possible.

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Angular

Parking

Spaces

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2500000006

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☐ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.