Addendum 1.pdf

ADDENDUM NO. 1

July 16, 2026

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES

Atif Chaudhry, Secretary

PROJECT NO.: P-052-260-010

TITLE: GREENBRIER STATE PARK - PARKING & TRAIL IMPROVEMENT

THIS ADDENDUM WILL CLARIFY, ADD TO, DELETE FROM, CORRECT AND/OR

CHANGE THE BID DOCUMENTS FOR THE PROJECT REFERENCED ABOVE TO

THE EXTENT INDICATED. THIS ADDENDUM IS HEREBY MADE A PART OF THE

BID DOCUMENTS ON WHICH THE CONTRACT WILL BE BASED. BY

SUBMITTING A BID FOR THIS SOLICITATION, YOU ACKNOWLEDGE RECEIPT

OF THIS ADDENDUM. ALL QUESTIONS MUST BE IN WRITING AND ADDRESSED

TO THE PROCUREMENT OFFICER, AGYEMAN ABABIO.

Proposal Due (Closing) Date and Time: Thursday, July 30, 4:00 PM Local Time.

This Addendum includes the following:

ATTACHMENTS:

Attached to this Addendum are the following:

• Pre-proposal Meeting Minutes

• Pre-proposal Meeting Sign-in Sheets

RFP REVISIONS:

6) Page 5, Item H “Additional Information.”

d) The Offeror shall state, in a clear, concise manner, its interpretation and understanding of the project and the program and its design and implementation approach for this project. In addition, the A/E firm is expected to express how its qualifications can best be applied to the program problem. The statement should be objective and limited to not more than three (3) single-spaced, typewritten pages And replace with:

Addendum 1 Project No. P-052-260-010

6) Page 5, Item H “Additional Information.”

d) The Offeror shall state, in a clear, concise manner, its interpretation and understanding of the project and the program and its design and implementation approach for this project. In addition, the A/E firm is expected to express how its qualifications can best be applied to the program problem. The statement should be objective and limited to not more than four (4) single-spaced, typewritten pages

Issued by:

Agyeman Ababio

Department of General Services Office of State Procurement

301 West Preston Street Baltimore, Maryland 21201

Department of General Services Office of State Procurement

Architectural/Engineering Procurement

Pre-Proposal Date: Thursday, July 9, 2026 @ 10:00 AM Local Time

Procurement Officer’s Summary

SLIDE 1

PROJECT NUMBER: P-052-260-010

PROJECT DESCRIPTION: GREENBRIER STATE PARK - PARKING & TRAIL

IMPROVEMENT

SLIDE 2

My name is Agyeman Ababio – I am the Procurement Officer for this project. All communications regarding this contract are to go to me only. The only exceptions are for help with eMMA, you may contact the eMMA helpdesk for issues. Let’s have a round of introductions starting with DGS and staff from DNR.

agyeman.ababio@maryland.gov

SLIDE 3

May I ask everyone present to please sign the attendance sheets? It is very important for us to have a record of attendance at our Pre-proposal meeting, not just for us but also for interested Subcontractors and prospective MBEs and VSBEs.

SLIDE 4

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please email or fax this completed form to the attention of the Procurement Officer. A vendor feedback form is provided on page ii of the RFP.

SLIDE 5

MBE/VSBE GOAL FOR THIS PROJECT: 20% MBE and 0% VSBE. SBR – YES

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1. Questions are due no later than Tuesday, July 14, 2026, by 4:00 PM Local. Questions should be sent to me via email. All questions are to come to me. Do not contact members of the committee. Answers for questions submitted in writing will be posted in the next addendum.

2. Technical Proposal are due Thursday, July 30, 4:00 PM Local Time.. Only electronic submissions will be accepted - using our eMMA system – Please make sure you are registered and set-up. If assistance is needed, please email the eMMA Help Desk at emma.helpdesk@maryland.gov . Do not submit any financial information with the Technical Proposal. Price Proposals are not requested at this time.

mailto:agyeman.ababio@maryland.gov mailto:emma.helpdesk@maryland.gov

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• 4.3 Years

3. The Department intends to make one (1) award as a result of this RFP.

4. The AE estimate is Category “B” estimate: $100,001.00- $500,000.00

SLIDE 8

5. eMMA (eMaryland Marketplace Advantage) Electronic Transaction Fee (Section 4.39)

SLIDE 9

6. Per RFP Section 5.3.2.F.3), for this Project, the following Key Personnel are required.

Key personnel marked with an asterisk (*) must be registered and/or licensed engineers or architects by the State of Maryland:

A Principal-in-Charge*

b) Principal*

c) Project Manager

d) Civil Engineer*

e) Structural Engineer*

f) Landscape Architect*

g) Geotechnical Engineer*

h) Cost Estimator*

7. Failure of the Consultant to properly document Key Staff requirements in writing will result in the firm being precluded from further consideration for the Project.

8. The resumes should be tailored to prior past professional experience relevant to the design of similar facilities. Person listed in this section must work on the project. Please note - Each person identified and for whom Maryland Registration is required, a copy of his/hers certificates of registration or registration card is to be included in the Technical Proposal immediately following their resume. Registration must be current and must be a Maryland registration. There is no such thing as pending registration in this process.

It is not acceptable.

SLIDE 10

9. Key Information Summary Sheet: typically, page iii of the RFP provides contact information, project information, and important deadlines.

10. Table of Contents: The table of contents starts on page iv or v of the RFP and contains all Sections and Subsections. Each section and subsection are linked to the table of contents, so you may click on it, and Adobe should take you to the page.

11. Section 1, “Minimum Qualifications” for this Contract. Make sure to read through this section, as firms that don’t comply with the minimum qualifications may be disqualified.

12. Section 2, “Contractor Requirements: Scope of Work,” contains the project background and scope of work. A separate attachment has been uploaded to eMMA which contains maps, pictures, and reports related to the project scope.

Please note: The presentation for each of the four (3) projects shall include both written and graphic materials to completely describe the project. Use no more than one (1) page for the written description and one page for graphics for each project. Do not exceed four (4) projects. Must have four (4) completed projects – meaning the Owner is now occupying the finished project.

Projects completed within the last ten (10) years with construction costs of $10M or above will be given greater consideration; however, projects for which construction was completed within the last five (5) years will receive highest consideration.

Of the four (4) submitted projects, a maximum of three (3) are to be completed projects by the lead design firm as “Engineer of Record” (EOR). The remaining project is to be submitted from the professional Geotechnical firm as “Geotechnical Engineer of Record” (GEOR), with a scope of services commensurate with the program of the referenced project. Each firm’s role in the development of its submitted projects must be clearly stated

13. Section 3, “Contractor Requirements: General,” contains general requirements and information for this project, including invoicing, insurance requirements, personnel substitution, MBE reports, etc.

14. Section 4, “Procurement Instructions,” contains information for this project related to the procurement process, solicitation method, proposal requirements, etc.

SLIDE 11

15. Section 5, “Proposal Format,” contains information on how to prepare your technical proposal and how to complete form SF-330. This section tells you everything you will need to include in the RFP. Make sure you read this section in its entirety.

a. All firms practicing architecture, engineering, landscape architecture, or land surveying in the State of Maryland that are not a sole proprietorship must be licensed by the appropriate Maryland State Board. This also applies to your subconsultants.

16. Section 6, “Evaluation and Selection Process,” provides all public information related to the evaluation and selection process.

17. Section 7, “RFP Attachments and Appendices”. For your convenience, this section contains a table with the required attachments, sample contract, abbreviations and definitions for this project, and the link to download blank forms.

SLIDE 12

• All addendums will be posted in the attachment section of eMMA.

• Addendum 1: Pre-Proposal Summary, Sign in Sheets, PowerPoint Presentation, and answer to all questions submitted in writing. Only questions submitted in writing will be answered by addendum and therefore will become part of the contract documents.

• All Addendums must be acknowledged according to Section 4.13.2 of the RFP or by completing the addendum acknowledgment form provided in eMMA.

SLIDE 13

• GOSBA training opportunity and sample MBE forms.

SLIDE 14 TO 19

MBE/VSBE Liaison, to discuss the goals and compliance.

MBE/VSBE Form Clarifications

SLIDE 20

Now, Alex Brunkhorst the Project Manager for this project, will discuss the scope of work for this project along with representatives from the Using Agency.

SLIDE 21

Disclaimer: This presentation is intended solely as an informational aid and does not modify, supplement, or replace the requirements of the Request for Technical Proposals (RFTP). In the event of any conflict, inconsistency, omission, or discrepancy between this presentation and the RFTP, including all amendments and addenda, the RFTP shall control. Offerors shall rely upon the official solicitation documents when preparing and submitting proposals.

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Questions?

SLIDE 23

Thank you again for attending this pre-proposal conference.