Addendum 1.pdf

^ Purchasing Divison ^ 2019 Washington Street East .pi Post Office Box 50130 O Charleston, WV 25305-0130

State of West Virginia Request for Quotation

19 — Highways

Proc Folder 476503

Doc Description: ADDENDUM 1 6X4 RUBBER TIRED MULTI-PURPOSE EXCAVATOR W/OPT.

Proc Type: Central Master Agreement Date Issued Solicitation Closes Solicitation No

2018-09-07 2018-09-19 CRFQ 0803 DOT1900000012 2

I 13:30:00

Version

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON

US

Vendor Name, Address and Telephone Number:

FOR INFORMATION CONTACT THE BUYER

Crystal Rink

(304) 558-2402 crystal.g.rlnk@wv,gov

DATE

All offers subject to all terms and conditions contained in this solicitation

Page; 1 FORM ID : WV-PRC-CRFQ-001

DDITIONAL INFORMATION:

THE STATE OF WEST VIRGINIA PURCHASING DIVISION FOR THE AGENCY, WEST

BIDS TO ESTABLISH AN OPEN-END CONTRACT FOR 6X4 RUBBER TIRED MULTI-PURPOSE EXCAVATOR WITH OPTIONAL

ATTACHMENTS PER THE ATTACHED DOCUMENTS.

INVOICE TO Ship to

DIVISION OF HIGHWAYS

EQUIPMENT DIVISION RT 33

83 BRUSHY ROAD CROSSING. PO BOX 610

BUCKHANNON WV26201

DIVISION OF HIGHWAYS

EQUIPMENT DIVISION

83 BRUSHY FORK RD CROSSING

BUCKHANNON WV 26201

Comm Ln Desc

6x4 Rubber Tired Multi-Purpose 20.00000 Excavator

Unit Issue Unit Price Total Price

Comm Code

22101525

Manufacturer Specification Model #

Extended Description :

6x4 Rubber Tired Multi-Purpose Excavator

DIVISION OF HIGHWAYS

EQUIPMENT DIVISION RT 33

83 BRUSHY ROAD CROSSING, PO BOX 610

BUCKHANNON WV26201

DIVISION OF HIGHWAYS

EQUIPMENT DIVISION

83 BRUSHY FORK RD CROSSING

BUCKHANNON WV 26201

Comm Ln Desc

Ditching Bucket

Qty

20.00000

Unit Issue Unit Price Total Price

Comm Code

22101702

Manufacturer Specification Model #

Extended Description ;

Ditching Bucket

DIVISION OF HIGHWAYS

EQUIPMENT DIVISION RT 33

83 BRUSHY ROAD CROSSING, PO BOX 610

DIVISION OF HIGHWAYS

EQUIPMENT DIVISION

83 BRUSHY FORK RD CROSSING

BUCKHANNON WV26201 BUCKHANNON WV 26201

Extended Description:

Hydraulically Operated Limb Shears

DIVISION OF HIGHWAYS

EQUIPMENT DIVISION RT 33

83 BRUSHY ROAD CROSSING, PO BOX 610

BUCKHANNON WV26201

US

DIVISION OF HIGHWAYS

EQUIPMENT DIVISION

83 BRUSHY FORK RD CROSSING

BUCKHANNON WV 26201

Total PriceUnit PriceUnit IssueQty

20.00000

Comm Ln Desc

Digging Bucket

Model #SpecificationManufacturerComm Code

22101702

Extended Description :

Digging Bucket

DIVISION OF HIGHWAYS

EQUIPMENT DIVISION RT 33

83 BRUSHY ROAD CROSSING, PO BOX 610

WV26201BUCKHANNON

SHIP TO

DIVISION OF HIGHWAYS

EQUIPMENT DIVISION

83 BRUSHY FORK RD CROSSING

BUCKHANNON

Total PriceUnit PriceUnit IssueQty

20.00000

Comm Ln Desc

Hydraulic Thumb/Grapple

Mode #SpecificationComm Code

22101709

Manufacturer

Extended Description:

Hydraulic Thumb/Grapple

SOLICITATION NUMBER: crfq doti 900000012

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as ("Solicitation") to reflect the change(s) identified and described below.

Applicable Addendum Category:

I ] Modify bid opening date and time

( 1 Modify specifications of product or service being sought

I y 1 Attachment of vendor questions and responses

[ y 1 Attachment of pre-bid sign-in sheet

[ 1 Correction of error

[ y 1 Other

Description of Modification to Solicitation:

1. To add Exhibit B that was inadvertently no included in the original solicitation documents

2. To provide answers to vendor questions

3. To provide pre-bid meeting sign-in sheets

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012

ATTACHMENT A

Revis^ 6/8/2012

EXHIBIT B

EQUIPMENT PREVENTATIVE MAINTENANCE QUESTIONNAIRE

THIS FORM MUST BE COMPLBTED IN ITS ENTIRETY BY SUCCESSFUL BIDDER OR MANUFACTURER'S TECHNICAL

REPRESENTATIVE PRIOR TO DELIVERY TO THE WVDOH.

DESCRIPTION:

MODEL: YEAR:

ENGINE: MAKE:

BELTS:

MODEL:

HORSEPOWER: CYLINDER:

COOLING SYSTEM CAPACITY:

DESCRIPTION:

MAKE:

PURCHASE AMOUNT:

FUEL TYPE:

ENGINE SERIAL:

PART NUMBERS:

GVW: AXLE CAPACITY:FRONT:

TIRES: FRONT MAKE & SIZE:

REAR MAKE & SIZE:

DIMENSIONS OF UNIT: LENGTH:

VENDOR CONTACT PERSON:

WIDTH:

PARTS:

BATTERY MAKE:

TOP OR SIDE POST:

SPARK PLUGS OR FUEL INJECTORS MAKE:

FUEL PUMP OR INJECTION PUMP MAKE: _

ALTERNATOR MAKE:

STARTER MAKE:

TURBO CHARGER MAKE:

TRANS. MAKE:

MODEL:

DIMENSIONS: LENGTH

PART#

MODEL:

PART#

PART#

PART#

MODEL:

HYDRAULIC PUMP MAKE: MODEL:

FILTERS

OIL

AIR INNER

AIR OUTER

MAKE PART NO.

FUEL PRIMARY

FUEL SECONDARY

COOLANT

HYDRAULIC

OTHER

LUBRICANT

ENGINE

TRANSMISSION

POWER STEERING

HYDRAULIC

DIFFERENTIALS _

BRAKE FLUID

COOLANT

OTHER

REAR:

LENGTH:

PHONE:

CCA:

WIDTH HEIGHT

AUTO/MANUAL:

MANUFACTURER TYPE

CRFQ 0803 DOT1900000012

ADDENDUM 1

(410 Class) 6x4 Rubber Tired Muitl-Purpose Excavator with Opt. Attachments

Answers to Technical Questions

The original language in contract will be listed first with question and answer to follow below.

1. 3.1.3 Engine:

Question: This section refers to a single engine design, I ask that a dual engine design be accepted as in the past.

Answer: Leave as written, single engine

2. 3.1.4.1 Transmission shall be fully automatic Allison RDS 3500 transmission minimum of 6-forward speeds and 1-reverse speed or equal.

Question # 1: Ours is RDS 3000 not RDS3500.

Answer: We will accept a RDS 3000

3. 3.1.17.4 Minimum reach (Cleanup - Bucket level, ground level boom retracted): 10-foot minimum.

Question # 1: We are not 10 Ft, we are at 12 Ft 5 In.

Question # 2: After reviewing the specifications of two manufacturers of telescoping boom excavators, it is clear that minimum reach does apply to how far the boom for cleanup purposes with bucket level at ground level does refers to how close to the excavator the bucket will be. Therefore, I think the wording in this section is correct.

Answer: We will accept

4. TCP Section:

15. Payment Methods:

Question: Payment Methods - Vendor must accept payment by P-Card. In the past we have been assured by the Auditor's office and WVDOT Finance that the P-card would not be used for payment for capital goods purchases, and for very good reasons. The use of P-cards adds several percent to vendor costs, which will be passed on to West Virginia agencies. I ask that, as in the past, vendors must not be required to accept payment by P-card for capital goods purchases.

Answer: Vendors are encouraged to get set up for Electronic Fund Transfers (EFT). Due to system limitations, pcard payments are not available.

5. Exhibit B

The Equipment Division inadvertently missed submitting Exhibit B with bid package, we will add this form to the addendum.

M w w i v i l i i A C M U C

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IN S

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Request ftjr Quotation Number C «.fQ o Scrj O n o o^oo o /j, pate-

Pntject Description:

may RESULtIn ot'aw liS"YOUR''gS?^I!g?'

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Firm N a m e

N F O R f t l A T I O N

Firm Address:

RepresenaUve Attending:

P h o n e Number:

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Represenative Attending:

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PRE-BID C

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S I G N

IN S

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Request for Quotation NumbenC«Q oSarj Date-

Project DescrlpBon: C, -* H "RobU,Tl r^.^ la- , 9^ c i i m T r u r p Q g e p

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Run with ilic Best'

Eric Brookes

19 Goff Crossing Drive Cross Lanes, WV 25313 brookeseric@Iec 1 .com vvwwJccl.com

John Deere

Sales Representative

Office: 304-204-1818

Fax: 304-204-1811

Cell: 304-542-0433

A Anderson iEQUIPMENTCOIHPANY

Your COMPLETE Equipment Solution

Bert Smith Sales Representative

I'Kes? Virginia Salesman of the Year 2014

Fairmoni Brancf- 2007 Ruskin I>lv6

Reasanl Valley, WV 26564 bsmfth@andersonequip.corr

Phwie: 304.366-3075 Fax: 304-366-7214

Mobile: 304-614-5811 www.andersonequip.com

OFFICE (304) 346-5301

(800) 640-8245

WEST VIRGINIA

TRACTOR COMPANY

CONSTfiUCTION, MINING, MUNICIPAL t INDUSTRIAL EQUIPMENT www.wvtractor.com

GARYW. GRADY

PRESIDENT

Cell (304) 549-6066 wvtractor@msn.com

P. O. BOX 473

214 VIRGINIA ST. W,

CHAS.. WV 25322/25302

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: D0T1900000012

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ Addendum No. 1

Addendum No. 2

Addendum No. 3

Addendum No. 4

Addendum No. 5

Addendum No. 6

Addendum No. 7

Addendum No. 8

Addendum No. 9

Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor's representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012