ADDENDUM_1_-_Cover_Letter.pdf

October 16, 2019 City of DeBary

Small Scale Stormwater Improvement Project No. 5 Bid No. 12-19

ADDENDUM No. 1 – COVER DOCUMENT BID DATE – October 22, 2019 at 10:00 AM

The following items and attached documents are hereby included to amend and supplement the Contract Bid Documents of the City of DeBary, Small Scale Stormwater Improvement Project No. 5, Bid No. 12-19.

BID DOCUMENTS INCLUDED IN ADDENDUM NO. 1 ARE LISTED BELOW;

Addendum No. 1 – Cover Document

SJRWMD permit exemption (#157435-1 dated May 7, 2019)

Drainage Easement – 132 Floridana Road

Drainage Easement – 134 Floridana Road

Bid Form – Addendum No. 1

Geotechnical Engineering Report

Item No. 1 – Addendum No. 1

Bid Form – Addendum No. 1 is added to the Bid Documents and replaces the Bid Form received with the Bid Advertisment. Bid Form Addendum No. 1 shall be the document submitted with the Bid. Revisions to the Bid Form according to Addendum No. 1 are as described below;

Pay Item No. 101-1 Mobilization, is revised to include the cost of providing Payment and Performance Bonds with reference to the Special Provisions Article 3, Contract Bonds.

Pay Item 990-4 – CCTV Inspection of Installed Stormwater Pipes, is deleted from the Bid Form and is not required by the Contractor. The City of DeBary will CCTV inspect the installed stormwater system using its own CCTV equipment. The Contractor will coordinate its operations with the City of DeBary Representative in order to have the CCTV inspection completed by the City prior to placement of asphalt paving.

Addendum No.1

Questions from Bidders

Question 1.

Specs. Indicate that Owners Protective Liability Coverage is required. This is an outdated form of insurance to cover owner’s liability on a project. However, being an additional insured on the policy replaces that needed coverage. Can this be removed from the Bid Documents?

Answer to Question 1.

No, the insurance requirements remain unchanged.

Question 2. Will there be any restrictions to a road closure? Roadway is approximately 18” wide and there will be no way to install storm drainage at depth shown AND provide a single lane of traffic. Please advise.

Answer to Question 2.

Within the project limits, Floridana Road may be closed to all thru traffic for a continuous period not to exceed a maximum of three (3) weeks. During the three (3) week period of continuous road closure, the Contractor shall provide and maintain vehicle access to the driveway of each residence within the road closure area for the resident’s vehicles and for potential emergency responders during the hours of 7 PM to 7 AM.

Question 3.

Will there be any restrictions for construction that impacts the wetland area (temporary or permanent) as shown on Sheet 10?

Answer to Question 3.

The St. John’s River Water Management District (SJRWMD) issued a permit exemption (#157435-1 dated May 7, 2019) to the City of DeBary based on the information presented on Sheet 10 of the construction plans. Complying with the permit exemption requires that all construction related impacts to occur within the limits that are delineated on the construction plans.

Question 4.

Has City obtained all necessary permits for construction within the wetland area? Can copies be provided?

Answer to Question 4.

A copy of the SJRWMD permit exemption (#157435-1 dated May 7, 2019) that was issued to the City of DeBary is included with the Addendum No. 1 – Bid Documents.

Question 5. Will the use of a trench box be allowed for the construction in the area of “special requirement for construction activities between the houses at 132/134 Floridana Road”?

Answer to Question 5.

Yes, if the Contractor determines that a trench box is sufficient support for the required shoring, a trench box may be used for the construction in the area of “special requirement for construction activities between the houses at 132/134 Floridana Road.

Question 6. Has City obtained 20’ proposed drainage easement from homeowners? Can you provide agreement?

Answer to Question 6.

Copies of the recorded Drainage Easement agreement between the City of DeBary and the Owner of 132 Floridana Road and the Owner of 134 Floridana Road are included in the Addendum No. 1, Bid Documents.

Question 7. Please confirm the Engineer’s Estimate is $153,000 as stated at the pre-bid.

Answer to Question 7.

The Engineer’s Estimate is $153,196.40.

Question 8. Sheet 7 indicates that power pole guy wires are to be relocated. Will this be completed prior to NTP?

Answer to Question 8.

The date of NTP and the date of the work completion by Duke Energy cannot be determined at this time.

The City of DeBary will issue an extension of the Contract time if the project completion is delayed by the Duke Energy relocation of the power pole guy wires.

Question 9. Plans do not address power pole. Is it to be relocated by others? Sheet 7 also shows power pole to be within limits of thickened edge of sidewalk. Please advise.

Answer to Question 9.

The existing power pole will not be relocated. Although the final sidewalk alignment will be coordinated in the field with the Owner’s Representative, the proposed sidewalk can be narrowed slightly if necessary to avoid the existing power pole.

Question 10.

Note at end of bid form states “pay items obtained from Florida Department of Transportation (FDOT) Basis of Estimates (BOE) and as modified by City”. Please indicate which pay items were modified by the City and please provide measurement and payment for each.

Answer to Question 10.

Pay Items included on the Bid Form – Addendum No. 1 generally follow the FDOT – Basis of Estimates. However, the Work required under the Pay Items listed on the Bid Form – Addendum No. 1 is shown on the Construction Drawings and quantities are provided on the Bid Form – Addendum No. 1. Measurement and Payment for Unit Price Items is addressed in Special Provisions Article 27.

Question 11.

As an example to Question #10, pay item 1050-1 is not found in FDOT BOE. Please clarify what is to be included in this item and how we are to be paid for it.

Answer to Question 11.

Pay Item 1050-1 is provided to encompass the specific requirements presented within the “Utilities” section of the General Notes (Sheet 2 of the construction plans).

Question 12. Is there a geo-technical report available?

Answer to Question 12.

A copy of the Report of “Geotechnical Engineering Investigation” prepared by Geotechncial and Environmental Consultants (GEC) and dated December 4, 2018 has been provided with the Addendum No. 1, Bid Documents.

END OF ADDENDUM NO. 1