Addendum-1 ARFQ WSC2500000001.pdf

Date Printed: Aug 1, 2024 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05

State of West Virginia Agency Request for Quote

Construction

Proc Folder: 1467092 Reason for Modification:

Doc Description: Addendum-1: WVSU- Davis Fine Arts Center Roof Replacement Addendum No. 1

Proc Type: Agency Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2024-08-01 2024-08-12 14:30 ARFQ 0490 WSC2500000001 2

BID RECEIVING LOCATION

WEST VIRGINIA STATE UNIVERSITY

5000 FAIRLAWN AVENUE

FERRELL HALL RM 301

INSTITUTE WV 25112

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Jerry D Rush 304-766-3009 jerry.rush@wvstateu.edu

Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 1, 2024 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1 is issued for the following reasons:

3. To attach revised drawings.

INVOICE TO SHIP TO

WEST VIRGINIA STATE

UNIVERSITY

INVENTORY CONTROL

PHYSICAL FACILITIES

BUILDING

WV INSTITUTE WV

WEST VIRGINIA STATE

UNIVERSITY

PO BOX 368

INSTITUTE

US

US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Roofing service

Comm Code Manufacturer Specification Model # 72152601

Extended Description:

Roofing service

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Pre-Bid Meeting 10:00 A.M. 2024-07-29

2 Technical Question Deadline 2024-08-06

SOLICITATIO NAME: WVSU-Davis Fine Arts Center Roof Replacement

SOLICITATION No: ARFQ WSC2500000001

ADDENDUM No: No. 01

The purpose of this addendum is to modify the solicitation identified above to reflect the change(s) identified and described below.

Applicable Addendum Category:

Modify bid Closing date and time

Modify specifications of product or service being sought

Attachment of vendor questions and responses

[ X ] Attachment of pre-bid sign-in heel

[ ] Correction of error

[ X] Other:

Description of Modification to Solicitation

Addendum issued to publish and distribute the attached documentation to the Vendor community.

1. To attached pre-bid sign in sheet.

2. To attach clarifications.

3. To attach revised drawings.

NO OTHER CHANGES.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provi ions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda i sued for this Solicitation by completing an

Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid di qualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

ADDENDUM # 1

Date: August 1, 2024

Project: WVSU – Davis Fine Arts Center Roof Replacement

Location: Institute, West Virginia

Architect: Silling Architects

Owner: West Virginia State University

The following amendments, addenda, additions, and deletions shall be made to the contract documents titled as above. This Addendum is issued to modify the original Project Manual and Drawings as prepared by Silling Associates/Architects for the above referenced project dated July 11, 2024 and is hereby made a part of the Contract Documents. Insofar as the contract documents are at variance with Addendum 1, this Addendum shall govern. Bidders shall review changes to all portions of the work, as changes to one portion may affect the work of another. IT IS THE

RESPONSIBILITY OF EACH BIDDER TO VERIFY THAT ALL SUBCONTRACTORS

AND SUPPLIERS HAVE ADDRESSED ADDENDUM ITEMS.

CLARIFICATIONS

1. See attached pre-bid sign in sheet.

2. Tree branches that interfere with roof replacement will be cut by owner prior to construction.

3. Staging area to be located behind the building, in the grassy area between the building and the parking lot.

4. Attached are core samples of the roof taken in 2021.

DRAWINGS

1. A2.0 New Roof Plan:

a. Provide 30 lineal feet of galvanized safety railing system with weighted bases between roof hatch and parapet wall. Location of roof hatch is shown on A2.0, keyed note 5.

All Bidders shall hand write receipt of Addendum 1 on Bid Form.

End of Addendum

Pre-Bid Sign-In Sheet

Project: WVSU Davis Fine Arts Roof Replacement

Date: 7/29/2024

By signing of this form and participation in the pre-bid event activities, the contractor, subcontractor, vendor, supplier, employees, and/or agents (Participant) acknowledge and agree to the following:

For good and sufficient consideration the Participant (hereinafter referred to as lndemnitor) agrees to indemnify and hold harmless the

Owner(s), Architect(s),Engineer(s), their Officers, Employees, Agents, Successors and Assigns (hereinafter referred to as lndemnitees), from any and all claim(s), action(s), liability, loss, damage or suit(s) whatsoever, arising from any activity, observation, or presence associated with the events of the pre-bid meeting as well as subsequent visits to the project site.

The lndemnitor shall produce and/or carry adequate public liability, physical damage, and workers compensation insurance in sufficient amounts to protect their interest and those of the lndemnitees. Neither the scope nor the limits of insurance, provided by the lndemnitor, shall limit the liability of the lndemnitor hereunder. The lndemnitor shall cause their insurance carrier(s) to add the lndemnitees as Additional

Insureds by proper Insurance Services Office (ISO) endorsement, or its substantial equivalent. The lndemnitor further agrees that s/he/they shall be identically bound by any written agreement pertaining to the work performed or activities undertaken. Any such written agreement shall be considered incorporated by reference hereto. This Agreement shall be unlimited as to amount or duration. In the event that the undersigned lndemnitor shall fail to defend and/or indemnify and hold harmless the lndemnitee then in such instance the indemnitees shall have full rights to defend, pay or settle said claim(s) on their respective behalf without notice to the undersigned lndemnitor and with full rights of recourse against the undersigned for all fees, costs, expenses (including reasonable attorney fees) and payments made to agrees to be paid in order to discharge and/or settle said claim(s) of any kind or nature. This Agreement shall be binding upon and inure to the benefits of the parties, their successors and assigns.

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Pre-Bid Sign-In Sheet

Project: WVSU Davis Fine Arts Roof Replacement

Date: 7/29/2024

By signing of this form and participation in the pre-bid event activities, the contractor, subcontractor, vendor, supplier, employees, and/or agents (Participant) acknowledge and agree to the following:

For good and sufficient consideration the Participant (hereinafter referred to as lndemnitor) agrees to indemnify and hold harmless the Owner(s), Architect(s),Engineer(s), their Officers, Employees, Agents, Successors and Assigns (hereinafter referred to as lndemnitees), from any and all claim(s), action(s), liability, loss, damage or suit(s) whatsoever, arising from any activity, observation, or presence associated with the events of the pre-bid meeting as well as subsequent visits to the project site.

The lndemnitor shall produce and/or carry adequate public liability, physical damage, and workers compensation insurance in sufficient amounts to protect their interest and those of the lndemnitees. Neither the scope nor the limits of insurance, provided by the lndemnitor, shall limit the liability of the lndemnitor hereunder. The lndemnitor shall cause their insurance carrier(s) to add the lndemnitees as Additional Insureds by proper Insurance Services Office (ISO) endorsement, or its substantial equivalent. The lndemnitor further agrees that s/he/they shall be identically bound by any written agreement pertaining to the work performed or activities undertaken. Any such written agreement shall be considered incorporated by reference hereto. This Agreement shall be unlimited as to amount or duration. In the event that the undersigned lndemnitor shall fail to defend and/or indemnify and hold harmless the lndemnitee then in such instance the indemnitees shall have full rights to defend, pay or settle said claim(s) on their respective behalf without notice to the undersigned lndemnitor and with full rights of recourse against the undersigned for all fees, costs, expenses (including reasonable attorney fees) and payments made to agrees to be paid in order to discharge and/or settle said claim(s) of any kind or nature. This Agreement shall be binding upon and inure to the benefits of the parties, their successors and assigns.

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ADDE OUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: ARFQ WSC2500000001

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum umbers Received:

(Check the box next to each addendum received)

0 Addendum No. I □ Addendum No. 6

□ Addendum No. 2 □ Addendum No. 7

□ Addendum No. 3 □ Addendum No. 8

□ Addendum No. 4 □ Addendum No. 9

□ Addendum No. 5 □ Addendum No. I 0 l understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor's representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.