ADDENDUM 1 ARFQ 0618 BVH 27_01-MEDICAL SUPPLIES (2).xlsx
XLSX spreadsheet 11 KB Posted
- Attached to
- Addendum 1-Technical Questions-Medical Supplies
- Solicitation number
- ARFQ 0618 BVH2700000001 2
- Issued by
- Cabell County, West Virginia
About this file
This is an Addendum 1 to a technical questions document for ARFQ 0618 BVH27*01-Medical Supplies issued by the State of West Virginia. The solicitation requests pricing for medical supplies including surgical masks and N95 masks, with an estimated yearly use of 300 units for each mask type. Vendors are required to complete the pricing pages in their entirety, with failure to do so resulting in bid disqualification. Pricing must be submitted on a per-individual-unit basis rather than by box or case. Surgical masks must comply with ASTM F2100 Level 1 specifications with either ear loops or head ties acceptable, while N95 masks must be NIOSH-approved and compliant, available in either cup-style or foldable styles with dual headbands and malleable nose clips. Standard delivery is five working days F.O.B. destination to the sole ship-to address of 512 Water Street, Barboursville, WV 25504, with deliveries accepted only between 7:30 AM and 3:30 PM Monday through Friday, excluding weekends and holidays from the delivery clock.
The solicitation requires vendors to maintain mandatory Unemployment Compensation and Workers Compensation insurance, in addition to $1,000,000.00 in General Liability Insurance and $50,000.00 in Auto Insurance if the vendor will be delivering items to the State facility. Vendors may propose alternate terms and conditions to those presented in the WV-96 contract form, but any exceptions or clarifications must be negotiated with the West Virginia Purchasing Division. The State will not accept quotes from existing purchasing contracts in lieu of formal solicitation responses, and vendors must submit complete bids addressing all line items on the pricing pages rather than limiting submissions to specific products only.
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Other files
| File | Type | Posted |
|---|---|---|
| Medical Supply Pricing Page.xlsx | XLSX spreadsheet | |
| Medical Supplies RFQ (1).docx | DOCX document | |
| Provisions for Federally Funded Procurements (3) (1).pdf | ||
| Final_ARFQ_0618_BVH2700000001_2_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0618_BVH2700000001_1_WV_ARFQ_FORM.PDF | ||
| TCA Medical Supplies.pdf |
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Text version
Sheet1
| ADDENDUM 1 TECHNICAL QUESTIONS FOR ARFQ 0618 BVH27*01-MEDICAL SUPPLIES | |||
| QUESTION # | SPEC REF | QUESTION | ANSWER |
| 1 | N/A | Would the State be willing to accept a quote from an existing purchasing contract in lieu of a formal solicitation response? | No. |
| 2 | N/A | If there are bid terms and conditions the Vendor may not be able to agree to, will the State allow the Vendor to include clarificatoipns or exceptions as part of its bid submission? | The vendor may propose alternate terms and conditions, but then would have to sign a WV-96. If there are any terms and conditions in the WV-96 that the vendor takes issue with, then negotiations would have to take place between the vendor and the West Virginia Purchasing Division. |
| 3 | N/A | If there are insurance requirements that the Vendor may not be able to agree to, will the State consider exceptions to insurance terms and conditions? | Unemployment Compensation and Workers Compensation are mandatory insurance requirements. In addtiion, this contract also requests $1,000,000.00 in General Liability Insurance and $50,000.00 in Auto insurance if the vendor will be driving/delivering items to the State facility. |
| 4 | 4.2 | Will the Agency accept a bid limited to Surgical Masks (3.1.13) and N95 Masks (3.1.14) only, or must every line on the Pricing Pages be priced for the bid to be responsive? | Vendor should complete the Pricing Pages in their entirety as failure to do so may result in Vendor’s bids being disqualified. |
| 5 | Pricing page | The Pricing Pages instruct vendors to price per individual unit (example: per glove). For Surgical Masks and N95 Masks with estimated yearly use of 300, please confirm whether 300 means individual masks, and that Vendor Spend should be the price per single mask (not per box or case). | To complete this pricing page enter in the cost per each individual unit in the "Vendor Spend" column, multiply by estimated yearly use and add total in the "Cost X Estimated Yearly Use" column and total at bottom. Please price per each individual item, for example if a box of 100 gloves cost $150.00 then each glove is priced at $1.50. |
| 6 | 3.1.13 | Spec 3.1.13 requires ASTM F2100 multi-layer masks with ear loops or head ties, but does not name Level 1, 2, or 3. Which ASTM F2100 level is required, and is either ear-loop or head-tie acceptable? | For bid purposes, please input price for the Level 1 mask. Either ear loop or head tie is acceptable. |
| 7 | 3.1.14 | Spec 3.1.14 requires NIOSH-approved N95 with dual headbands and a malleable nose clip. Is any compliant NIOSH N95 acceptable, or is a specific model (for example 3M 1860/1860S) required? Are cup-style and foldable styles both acceptable? | As long as the mask is a compliant NIOSH N95 it would be acceptable. Either cup-style and foldable styles are both acceptable as well. |
| 8 | 6.1,6.3 | Standard delivery is five working days F.O.B. destination. Are weekend or holiday orders excluded from that clock, and is Barboursville WV 25504 the only ship-to for release orders under this contract? | We can only accept delivery from 7:30 AM to 3:30 PM Monday through Friday. There would be no one to accept shipment if delivery arrived on a weekend or holiday. Weekends and holidays would be excluded from the five day clock. 512 Water Street, Barboursville, WV 25504 is the only ship-to for release orders under this contract. |
| 9 | 4.2 | Can I bid for the N95 mask and surgical mask only or do you require and bid for all items? | Vendor should complete the Pricing Pages in their entirety as failure to do so may result in Vendor’s bids being disqualified. |
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