Addendum 1 and Q and A.docx
DOCX document 72 KB Posted
- Solicitation number
- S-63400-00014299
- Issued by
- Marion County, Oregon
About this file
Addendum 1 for Request for Proposals (RFP) #13166 was issued by the Oregon Parks and Recreation Department (OPRD) for water supply well design, permitting, and construction oversight at Silver Falls State Park. The project involves developing one to three new wells and requires comprehensive services including conceptual design, well-siting evaluation, initial plan review, specification preparation, construction oversight, and documentation. Proposals are due by July 30, 2025, at 2:00 PM through the OregonBuys system, with an anticipated Notice of Intent to Award on August 4, 2025. The contract is set to expire on October 30, 2026, and allows for a maximum 10-page electronic proposal submission.
The RFP encourages participation from small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), with potential price preferences for Oregon-based services. Proposers must complete a COBID Certification and Outreach Plan, detailing potential subcontracting opportunities for minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. The evaluation will be based on a 100-point scoring system, with points distributed across professional background (45 points), service delivery and customer care (25 points), and analysis and evaluation (30 points). Comprehensive insurance requirements are mandated, including workers' compensation, commercial general liability, automobile liability, professional liability, and excess/umbrella insurance.
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Other files
| File | Type | Posted |
|---|---|---|
| NOI - ATI Systems PW1523-25.pdf | ||
| Attachment A - Sample Contract 13166.docx | DOCX document | |
| Attachment A - Sample Contract 13166 7_22~1.pdf | ||
| Attachment G - Responsibility Inquiry.docx | DOCX document | |
| Attachment B - Disclosure Exemption Affidavit~1.docx | DOCX document | |
| RFP 13166 Water Well Design Permitting and Construction Oversight.pdf | ||
| Attachment F - COBID Certification and Outreach Plan.docx | DOCX document | |
| 13166 Notice of Intent to Award.docx | DOCX document | |
| Attachment D - Reference Check Form~1.docx | DOCX document | |
| 13166 List of Proposers.docx | DOCX document | |
| Attachment C Proposer Information and Certification Sheet.docx | DOCX document | |
| 13166 Selection Notice.docx | DOCX document |
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Text version
ADDENDUM #1
OregonBuys # S-63400-00014299
RFP #13166
Water Supply Well Design, Permitting & Construction Oversight At Silver Falls State park
This Addendum 1 modifies the Request for Proposals (“RFP”) document(s) only to the extent indicated herein. All other areas not specifically mentioned or affected by this Addendum shall remain in full force. This Addendum 1 shall be added as a part of the original RFP document(s).
ADDENDUM
1. Section 1.2 Schedule is modified as follows to include the RFP Opening Date and Time:
| Event |
| Date |
| Time |
| Advertisement Date |
| 7/08/2025 |
| 2:00 PM |
| Questions / Requests for Clarification Due |
| 7/21/2025 |
| 2:00 PM |
RFP Protest Period Ends
7 calendar days prior to RFP Opening
| Opening (Proposal Due) |
| 7/30/2025 |
| 2:00 PM |
| Issuance of Notice of Intent to Award (approx.) |
| 8/04/2025 |
| Award Protest Period Ends |
| 7 calendar days after Notice of Intent to Award |
2. Section 3.2.3 Proposal Format and Quantity is modified as follows:
A. DELETE the third sentence that reads “The Price Proposal must be submitted as a separate electronic response file”.
Addendum prepared by:
Bryant Hayes Sr. Contracts Specialist Bryant.hayes@oprd.regon.gov
Prospective Proposers have until 2:00 PM on July 21, 2025, to submit written questions regarding this Addendum.
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End of Addendum 1
CLARIFICATIONS AND RESPONSE(S) TO QUESTIONS
The following provides OPRD’s answers to questions received from potential Proposers. The information provided below if for clarification purposes only and does NOT constitute a change to the solicitation documents or requirements.
1. QUESTION: Section 3.2.3 (p. 8), the RFP states that the Price Proposal must be submitted as a separate electronic response file, but section 3.3 (Proposal Requirements) does not indicate that a Price Proposal is required. Can you clarify whether this is needed, and if so, would you like to see total costs per well by task, or a fee schedule with hourly rates?
OPRD RESPONSE: Pricing Proposals are not required for this RFP. This Addendum 1 removed language in the RFP reference Price Proposals.
2. QUESTION: The cover page indicates a due date of July 30 for the proposal. Please confirm the submission deadline.
OPRD RESPONSE: All proposals must be submitted before July 30, 2025, 2:00 pm deadline. This Addendum 1 modifies the schedule to include the proposal due date and time.
3. QUESTION: For Section 3.2.2 Proposal Page Limits (page 8)…in addition to the items listed as not counting toward the page limit, are the resumes, cover letter, and cover page also excluded from the page count?
OPRD RESPONSE: Resumes, cover letters and cover pages DO NOT count towards the total page count.
4. QUESTION: What type of work samples are you seeking?
OPRD RESPONSE: Examples of successfully completed projects similar to what is described in section 2.4 scope of work/specifications. Additionally, please familiarize yourself with the evaluation criteria as seen in section 4.10.2
5. QUESTION: If partnering with a subconsultant, are references required for them as well?
OPRD RESPONSE: References for subconsultants are not required.
Addendum #1 RFP #13166 OregonBuys #S-63400-00014299 image1.jpeg
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