13166 Notice of Intent to Award.docx

This is a Notice of Intent to Award issued by the Oregon Parks and Recreation Department (OPRD) for Solicitation No. 13166 concerning water well design, permitting, and construction oversight services at Silver Falls State Park. The OPRD intends to award the contract to Terraphase Engineering Inc, subject to successful negotiations of any negotiable provisions. The solicitation required proposers to submit electronic proposals through the OregonBuys system by July 30, 2025. The project encompasses comprehensive well development services across six primary phases: programming, schematic design, design development, construction documents, bidding services, and construction contract administration. The scope includes developing one to three new wells with services such as conceptual design, well-siting evaluation, Oregon Health Authority initial plan review, specification preparation, construction oversight, and documentation. The contract term extends through October 30, 2026.

The solicitation utilized a 100-point evaluation scoring system distributed across professional background (45 points), service delivery and customer care (25 points), and analysis and evaluation (30 points). The procurement encouraged participation of small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), with potential price preferences available for Oregon-based services. Proposers were required to complete a COBID Certification and Outreach Plan detailing potential subcontracting opportunities for minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Comprehensive insurance requirements were mandated, including workers' compensation, commercial general liability, automobile liability, professional liability, and excess/umbrella insurance. While no specific budget range was explicitly stated, the contract structure included fixed-price primary services, potential contingency services, and reimbursable expenses.