Addendum #1 6-28-2021.pdf

Date Printed: Jun 28, 2021 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 866575 Reason for Modification:

Doc Description: Pipestem SP Visitor Center Septic Construction Addendum #1 issued to extend bid due date, publish vendor Q&A, and publish pre-bid sign in sheet.

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2021-06-28 2021-07-08 13:30 CRFQ 0310 DNR2100000007 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jun 28, 2021 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum

Addendum #1 issued to distribute the attached documentation to the vendor community.

The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Natural Resources to establish a contract for the installation/construction of three (3) new septic tank and drain field systems at Pipestem Resort State Park located in Summers County WV per the attached specifications, project manual, and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

PARKS & RECREATION-PEM

SECTION

PIPESTEM STATE PARK

324 4TH AVE 3405 PIPESTEM DR

SOUTH CHARLESTON WV PIPESTEM WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Septic system construction service

Comm Code Manufacturer Specification Model #

72151101

Extended Description:

Installation/construction of three (3) new septic tank and drain field systems.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Pre-Bid @10:00 am 2021-06-10 2 Q&A Deadline @ 4:00 PM 2021-06-18

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

Questions from vendors for DNR 21*07 SP Visitor Center Septic Construction

Q.1. At the Canyon Rim Center, do we have to use the second manhole from the building, or can we put our tanks before that manhole?

A. There is flexibility when moving tanks/leach field just as long as it’s not too far from the original percolation locations. Installer must make sure to maintain at least 1/8” drop per foot from the facility and the tank. Installer shall ensure that the appropriate risers are located on the tanks and that there is easy access to snake the main line if needed (cleanout).

Summers County Sanitarian will inspect the install prior to the installer covering the system

up. Contractor shall meet the Sanitarian prior to installation to go over details, and then at time of inspection. Contractor shall complete the required applications and associated paperwork. WVDNR will pay the permit fees.

Q.2. If we have to use the second manhole and elevation from our tanks to our drain fields is an issue, are we able to pump out of the septic tanks?

A. No pumps will be allowed.

Q.3. At Canyon Rim Center, do the two tanks go in tandem? Do we need to put in a flow splitter to service the two drain fields?

A. The septic tanks do go in tandem. A simple bull valve is needed so that half of the drain field can rest while the other half is being utilized.

Q.4. Are we able to use distribution boxes on the trenched drain fields, or do we have to use serial distribution?

A. Serial distribution is the preferred method, but distribution boxes may be used.

Q.5. Has a 182-A already been completed? If it has or has not are there any other permits that would need to be done?

A. Only the percolation times have been reported. The 182-A application will need to be filled out for each location. The permit fee of $180 per application will be paid by the WV DNR. Once the applications are turned in to the Summers County Health Department, a permit to install will be issued for each. Installer shall complete the forms and submit to Health Department. There are no other known permits required of the installer.

Q.6. Has an engineer’s estimate been done for this project?

A. An engineer’s estimate will not be published.

Q.7. Will we have to complete another utility locate?

A. Yes. Contractor is required by law to call West Virginia 811 (https://wv811.com/) before you dig. Contractor shall also contact the local Park office to locate park owned utilities, facilities and hazards.

Q.8. What needs done with the cleared trees at the Canyon Rim Center?

A. Trees identified as needing to be cut must be approved by Park Management prior to cutting.

Small trees and limbs may be able to be mulched or discarded onsite. Larger trees shall be felled, cut, and located as discussed with Park Management. Park may wish to use some for firewood stockpile.

Q.9. Can we put another penetration in the manhole at the Recreation Center or will a different manhole be needed to change direction?

A. Contractor may utilize the existing manholes to change flow directions. Completed installation shall be watertight and flow freely.

1. Extend bid close date until 7/8/2021 @ 1:30 PM ET

2. Publish agency responses to all vendor submitted questions

3. Publish pre-bid sign in sheet.

Text4: CRFQ DNR21*07