Addendum 1_52.212-1_ITO.pdf

Addendum 1_ 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

RFP - 19AQMM23R0215

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1. GENERAL INFORMATION TO OFFERORS

This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Items and in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR 15, Contracting by Negotiation. This is a competitive small business set-aside solicitation under FAR Part 19.8.

The North American Industry Classification System (NAICS) code 541330, Engineering Services with an industry size standard of $16.5M. A responsive offeror is one whose proposal conforms to the solicitation and will be most advantageous to the Government. It is the offeror’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/browse/index/far.

2. COVER LETTER – Volume I & II The cover letter shall include the following information in your offer:

(a) DUNS number, TIN, and CAGE Code

(b) Company Name mailing address, and website address

(c) Date submitted and proposal expiration date

(d) Social Economic Status and Business Size (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the System for Award Management (SAM). All offerors must register in SAM located at http://www.sam.gov of proposal to be eligible for award.

(e) Primary Point of Contact, Phone and Email address

(d) Acknowledgement of SF 1449 and any amendments

3. PROPOSAL FORMAT – Volume I & II The format of the proposal volumes discussed below shall be as follows:

(a) Proposal shall be formatted for 8½ x 11-inch paper

(b) A page is defined as one side of an 8 ½ by 11-inch sheet of paper

(c) Text shall be printed using a Times New Roman or Arial font, size no less than 12-point font

(d) Page margins (exclusive of headers and footers) shall be a minimum of 1 inch top, bottom, and each side. Columns shall not be used as they are difficult to read electronically.

(e) Footnotes, legends, or labels associated with tables or diagrams, and other information that is ancillary to the main text, may be presented in a font size smaller than 12-point font---provided that any such smaller font is fully legible

(f) Cover page, cover letters, title pages, divider pages, tables of contents, and resumes are not included in the page limits

(g) Acceptable formats are searchable PDF, Word, and Excel.

Proposal Volumes Electronic Proposal Format

Volume I – Technical Proposal Email with each proposal volume attached as individual files.

The subject line must read: “Proposal for

19AQMM23R0215”

Volume 2 – Price Proposal

DO NOT INCLUDE PRICE INFORMATION IN VOLUME I.

DO NOT COMBINE VOLUMES I AND II – VOLUMES MUST BE SEPARATE

http://www.sam.gov/

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Omission of any information from the proposal submission requirements may result in rejection of the offer.

Proposals that fail to provide information in the format requested may be found unacceptable and may be rejected without further consideration if the Contracting Officer determines that a significant revision or addendum to the Offeror’s proposal would be required to permit further evaluation, and especially if the incompleteness of the proposal or errant formatting of the quote appears to be due from a lack of diligence or competence.

The offeror agrees to hold the prices in its proposal firm until September 30, 2023.

The Government is not liable for any expenses incurred by the Offerors in developing and submitting proposals for this solicitation.

4. PROPOSAL CONTENT AND CONFIGURATION

Volume I – Technical Proposal This volume shall consist of two parts and shall not exceed 20 pages. Any resumes submitted shall be limited to two pages in length and are not included in the page total. No cost/price data shall be included in any part of Volume I.

Subfactor 1: Technical Approach The proposal shall not simply repeat the Statement of Objectives

The Offeror shall identify its three previous or current contracts that are most similar in size, scope, and complexity to the work of this acquisition. This should be the Offerors own experience as a prime or subcontractor; experience from a proposed subcontractor shall not be submitted. The Offeror shall describe how each contract is similar to (and dissimilar to) this work and shall provide sufficient information related to past or current services to the requirement described in the Statement of Objectives (SOO) for the Government to evaluate its level of confidence in the ability of the Offeror to perform the requirements of the RFP. The Offeror shall also:

(a) Demonstrate full understanding of all the requirements sought in this RFP and that the offeror understands the resources and time needed to successfully accomplish this effort.

(b) Expertise in structural engineering with an emphasis in dynamic analysis of structural systems for buildings subjected to blast loading.

(c) Experience in supporting architectural, engineering and construction firms related to assisting with projects for the built environments.

(d) Demonstrate knowledge and understanding of relevant design codes and specifications related to the design and construction community.

(e) Expertise in planning and conducting physical testing of structural components, and then using the resultant data with analytical methods to develop usable deliverables.

Subfactor 2: Organizational Experience/Resumes The Offeror shall provide a staffing plan that includes:

i. Identification of the staff and their position/role on the project

ii. Academic credentials and professional experience of the staff performing the work, this will include the years of professional experience in work similar to that being performed for this effort, and other relevant experience.

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5. VOLUME II

Price Information The Offeror will provide price/cost data concerning labor categories, hours, rates, and materials broken out by the tasks 1 through 6 and their options outlined in the Statement of Objectives.

i. The proposed fully loaded rates shall include all Contractor and Subcontractor employee labor with all proportional overhead, fringe, profit/fee, G&A, etc. included in the rates. The Offeror shall provide one labor rate for each category for each year.

ii. Labor rates shall be rounded to the closest whole dollar amount, with cents omitted.

iii. The yearly escalation shall not exceed 3% for each contract year.

Completion of the SF 1449 and any amendments are required.

Include a copy of the offeror's representations and certifications and completed Verification of Service Contract Labor Standards attachment in this volume.

Assumptions, Exceptions, and Dependencies The Government does not encourage Offeror’s to make assumptions or take exceptions from the requirements of the RFP. Offerors are encouraged to submit questions, in accordance with the Request for Proposal instructions, to obtain any necessary clarifications regarding the Request for Proposal prior to proposal submission.

If an Offeror does make assumptions or take exception to any RFP requirement, the Offeror’s Volume II submission must clearly and unambiguously identify all such assumptions, exceptions, or dependencies on which the Offeror’s proposal is based. Each assumption, exception or dependency shall be specifically related to a paragraph and/or specific section of the RFP. The Offeror shall provide a rationale in support of any noted assumption, exception, or dependency, explaining its effect in comparison to the RFP. This information shall be provided in the format with content as outlined in the table below.

RFP DOCUMENT PARAGRAPH/PAGE REQUIREMENT PORTION RATIONALE

RFP, RFP

attachment (SOO, etc)

Applicable paragraph and page number(s)

Identify the requirement or portion to which an assumption, exception, or dependency is being taken.

Justify why the requirement will not be met or discuss reasons why not meeting the Government’s terms and conditions might be advantageous to the Government.

Multiple Proposals The Government will not accept multiple proposals. Should an offeror submit multiple proposals, the Government will evaluate the first proposal only.

Late Submissions

(1) Offerors are responsible for submitting quotations in the solicitation by the time specified in the solicitation.

(2) Any proposal, modification, revision, or withdrawal of a proposal received after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award issuance, the Contracting Officer determines that accepting the late proposal would not unduly delay

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(i) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted

Issuance of the Award The Government intends to evaluate offers and award a contract without discussions with offerors, therefore, proposals should contain the offeror’s best technical and price terms. The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

After the evaluation of proposals, the Contracting Officer may negotiate final terms with one or more offerors of the Government’s choice before issuing any award. The Government may issue an award to other than the offeror with the lowest priced proposal and waive informalities and minor irregularities in proposals received. The Government may reject any or all proposals. The Government will not negotiate with any proposal other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

Multiple Awards The Government will not award multiple awards for this requirement.

Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

System for Award Management and Unique Entity Identifier

(1) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quotation, the quoter acknowledges the requirement that a prospective contractor shall be registered in the SAM database prior to award issuance, during performance and through final payment of the award that has resulted from this solicitation. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to issue an award to the next otherwise successful registered quoter. Offeror’s may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.sam.gov.

(2) Unique entity identifier. The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an Offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

Requests for Information The contracting officer will not notify unsuccessful Offerors that responded to this solicitation. Offeror may request information regarding an award resulting from this solicitation from the contracting officer.

(End of Addendum)