Addendum #1 5-20-2021.pdf

Date Printed: May 20, 2021 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Service - Prof

Proc Folder: 877715 Reason for Modification:

Doc Description: DLR North Generator Maintenance Addendum #1 is being issued to publish agency responses to all vendor questions, distribute current site locations.

Proc Type: Central Master Agreement

Date Issued Solicitation Closes Solicitation No Version

2021-05-20 2021-05-27 13:30 CRFQ 0313 DEP2100000034 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: May 20, 2021 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum

Addendum #1 issued to distribute the attached documentation to the vendor community.

The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Environmental Protection (WVDEP) Division of Land Restoration (DLR) to establish an Open-End Contract to maintain and service agency owned Power Generation Systems in northern counties of West Virginia per the specifications and terms and conditions.

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

VARIOUS AGENCY

LOCATIONS

OFFICE OF SPECIAL

RECLAMATION

AS INDICATED BY ORDER

47 SCHOOL ST, STE 301

PHILIPPI WV No City WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Standard Hourly Labor Rate

Comm Code Manufacturer Specification Model #

72150000

Extended Description:

Standard Hourly Labor Rate For bidding purposes only: Estimated quantity is 300 hours paid by the hour.

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

VARIOUS AGENCY

LOCATIONS

OFFICE OF SPECIAL

RECLAMATION

AS INDICATED BY ORDER

47 SCHOOL ST, STE 301

PHILIPPI WV No City WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Holiday/Weekend Hourly Labor Rate

Comm Code Manufacturer Specification Model #

72150000

Extended Description:

Holiday/Weekend Hourly Labor Rate For bidding purposes only: Estimated quantity is 50 hours paid by the hour.

Date Printed: May 20, 2021 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

VARIOUS AGENCY

LOCATIONS

OFFICE OF SPECIAL

RECLAMATION

AS INDICATED BY ORDER

47 SCHOOL ST, STE 301

PHILIPPI WV No City WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Parts Mark Up

Comm Code Manufacturer Specification Model #

72150000

Extended Description:

Parts Multiplier based on $10,000 for bidding purposes only.

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ DEP21*34 DLR North Generator Maintenance

Addendum 1

Vendor Questions w/Answers

Q.1. What Brand Generators?

A. The brands are listed in general in section 2.1.

“Contract Services” means supplying all equipment, labor, materials, transportation, equipment and supplies for inspections, performing manufacture required maintenance, service and repair Generac and Cummins LP, Natural Gas and

Diesel Power Generation Systems on sites as more fully described in these

Specifications.

Q.2. What Size Generators?

A. The kW size of each of the generators are shown on the attached current sites spreadsheet.

Q.3. Can you provide Model & Serial Numbers?

A. Serial Numbers will be provided on each work order issued prior to work being performed.

Q.4. Where is each generator located?

A. The GPS locations and closest town to the generator location are shown on the current sites attachment. Note: Roads and access to each generator are often in rural areas. Most are accessible via gravel roads but well-maintained including snow removal by DLR.

CURRENT SITE LOCATIONS

For use of bidding purposes only

Project Site Name

County

Closest Town

GPS

Latitude

GPS

Longitude

Generator Fuel Type

Generator Kw

MASTELLER Grant Piedmont 39.4519 79.0872 Diesel 6kW

LAROSA FUELS Marion Jordan 39.5419 -80.0736 Diesel 130 kW

EDWARD E. THOMPSON Monongahela Morgantown 39.7034 -79.8646 Natural Gas 60 kW OMEGA MINING Monongahela Morgantown 39.5333 -79.9353 Diesel 300kW

BORGMAN COAL Preston Kingwood 39.4464 -79.7331 Diesel 30 kW DECONDOR COAL Preston Reedsville 39.4919 -79.7683 Propane 20 kW F & M COAL (two generators)

Preston Masontown 39.3011 -79.7711 Diesel 60 kW, 125kW

GLADE RUN IN-STREAM

DOSER

Preston Valley Point 39.5711 -79.648 Diesel

60 kW

LEFT FORK LITTLE SANDY

IN-STREAM DOSER

Preston Tunnelton 39.3659 -79.7645 Diesel

60kW

MAPLE RUN IN-STREAM

DOSER

Preston Evansville 39.3671 -79.8861 Propane

45kW T & T FUELS Preston Albright 39.5433 -79.6323 Diesel

400kW

BLACKWATER Tucker DAVIS 39.1280 -79.4499 Natural Gas 25kw

**Additional facilities and generators may be added throughout the life of the contract.

1. Agency Responses to all vendor submitted questions

2. Site Locations of current generators.

Text4: CRFQ DEP21*34