Addendum_1_-_25260070B-VG_–_MILK_&_DAIRY_PRODUCTS-wAttachments.pdf
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- Attached to
- Milk &Dairy Products
- Solicitation number
- 25260070B-VG
- Issued by
- Seminole County, Florida
About this file
This addendum to an Invitation to Bid (ITB) issued by the School Board of Seminole County, Florida, Purchasing and Distribution Services Department, modifies the requirements for solicitation 25260070B-VG for Milk & Dairy Products to be supplied to the Red Apple Dining Department and School Culinary Programs. The addendum, posted February 27, 2026, addresses sample submission requirements across 15 line items, with varying quantities specified for each product category—ranging from no samples required for items 1-3 to 12 individual samples or bulk quantities (1-gallon or 5-gallon containers and 5-pound tubs) for evaluation of other items. The solicitation opening date and bid submission deadline is April 2, 2026, at 10:00 A.M., with deliveries expected to occur twice weekly across 56 identified school locations throughout Seminole County. The addendum clarifies critical procedural details, including that January 2026 FMO pricing will be used for all bid submissions, electronic invoices are acceptable if they include itemized pricing and delivery notations, and gate keys may be provided to the awarded vendor following execution of a Key Acknowledgement form.
The revised submittal requirements mandate that bidders provide Exhibit D (Inventory of Submitted Samples), signed Invitation to Bid acknowledgment, a completed Price Schedule (Exhibit B), authorized reseller letters for each manufacturer, and multiple certifications and affidavits including drug-free workplace, debarment, conflict of interest, scrutinized company status, lobbying disclosure, catastrophe agreement, and labor coercion statements. Additionally, bidders must submit current Health Department inspection reports, proof of active business entity registration (either Florida or foreign corporation documentation), and signed acknowledgment of receipt of this addendum. Exhibit E provides the comprehensive list of 56 delivery locations including elementary, middle, and high schools, as well as special programs and catering facilities throughout the district. The contract will service the district's food service operations with specific attention to product quality standards, as evidenced by the detailed sample specifications and the requirement that chocolate milk meet specific nutritional parameters without higher butter fat or sugar content alternatives.
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Addendum No. 1 Page 1 of 3 25260070B-VG-Milk&Dairy
ADDENDUM No. 1 to INVITATION TO BID
ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:
February 27, 2026 Victoria Gonzalez, Procurement Agent III Email: gonzalvm@scps.k12.fl.us Phone: 407-320-0262
SOLICITATION TITLE & NUMBER:
25260070B-VG – MILK & DAIRY PRODUCTS
SOLICITATION OPENING DATE & TIME:
April 2, 2026 at 10:00 A.M.
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO.
25260070B-VG – MILK & DAIRY PRODUCTS.
A. THE FOLLOWING HAS BEEN REVISED AND REISSUED IN ITS ENTIRETY:
☐ SUBMITTAL REQUIREMENTS, page 5 of the bid document – Revised Page/Form Attached.
B. THE FOLLOWING FORM HAS BEEN ADDED FOR INFORMATIONAL PURPOSES.
☐ EXHIBIT E, Campus Locations and Contacts – Attached.
C. REQUEST FOR INFORMATION
Q1. Question #1 Samples Exhibit D Individually wrapped samples, twelve (12) items each, must be delivered to Red Apple Dining before the Sample
Deadline per Exhibit "A" - Tentative Schedule of Events.
Please provide clarification regarding what is needed for samples.
A1. Please see list below detailing what samples are needed by line item.
Item # 1- No Sample is needed Item # 2- No Sample is needed Item # 3- No Sample is needed Item # 4- 12 samples needed if bidding a product other than TruMoo Item # 5- 1 gallon sample is needed for evaluation Item # 6- 12 samples needed for evaluation Item # 7- 12 samples are needed for evaluation Item # 8- 12 samples are needed for evaluation Item # 9- 12 samples are needed for evaluation Item #10- If bidding a product other than TruMoo, (1) 5-gallon sample bag is needed for evaluation.
Item #11- 12 samples are needed for evaluation Item #12- (1) 1 gallon sample is needed for evaluation Item #13- (1) 5 lb. tub is needed for evaluation Item #14- 12 samples are needed for evaluation Item #15- (1) 5lb tub sample is needed for evaluation
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127 mailto:gonzalvm@scps.k12.fl.us
Addendum No. 1 Page 2 of 3 25260070B-VG-Milk&Dairy
Q2. General - 7. Delivery (C) - Will keys definitely be provided and does the current supplier currently have access to them?
A2. Gate keys may be provided based on need after an agreed-upon process has been established. If Red
Apple Dining chooses to provide keys (gate or building) to the awarded vendor, they will be required to sign a Key Acknowledgement form prior to receiving these keys.
Q3. Pricing Month Used for Bid Pricing-Although the pricing sheet will be posted after samples are evaluated, the bid does not specify which month FMO to use for the pricing. The question deadline will have ended before we receive the pricing sheet.
What Month FMO will be used by all for submitting pricing for this bid?
A3. January 2026 (or last week in Jan if submitting weekly pricing)
Q4. Will you accept electronic invoices?
A4. Yes, we will accept electronic invoices if they are sent by email at the time of delivery and include the item number and price for each item, total invoice price, and any adjustments for products that were shorted or rejected during delivery.
Q5. What is your current number of times per week when schools get deliveries ?
A5. Each site typically receives 2 deliveries per week
Q6. Would the school district be interested in dairy alternative items, i.e. ( Yogurts, Lactose Free items )
A6. Only the item listed on the sample request sheet (e.g. sour cream) should be provided with the
Sample Inventory Spreadsheet.
Q7. Regarding item 11 (other flavored milk: 8 fl oz carton) on Exhibit D. If a bidder has seasonal items available throughout the year, but no samples at this time of the year, can they still place a bid for these items?
A7. You can send in 12 samples of 1 flavor (current seasonal offering) and bid the item Q8. Regarding item 5 (Chocolate Milk: 1 gallon container). Will you consider chocolate milk with a higher butter fat and or higher sugar content?
A8. No.
Q9. Please confirm that the items listed as “samples not needed for this product” under SCPS Note to Vendors is accurate and we are not to submit samples for those items.
A9. Exhibited D accurately lists sample requirements. Questions on specific line items can be directed to Victoria Gonzalez at (407) 320-0262.
Q10. Looks like a typo on line #12 of Exhibit D. Should be item 3. It’s listed as item 2, but there is already an item 2 above it.
A10. Line 12, Column A of Exhibit D should read “3” for Item 3.
Addendum No. 1 Page 3 of 3 25260070B-VG-Milk&Dairy
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent III at Gonzalvm@scps.k12.fl.us or by phone at 407.320.0262.
Sincerely, Jason Wysong Jason Wysong, Ed.D.
Coordinator of Purchasing and Distribution Services
Attachment
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.
This is to acknowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE EMAIL
DATE PHONE NUMBER
***END OF ADDENDUM NO. 1***
25260070B- MILK & DAIRY PRODUCTS
REVISED SUBMITTAL REQUIREMENTS – ADDITIONAL ITEMS HIGHLIGHTED IN YELLOW
III. SUBMITTAL REQUIREMENTS. The Bidder shall include the following documents with their submittal:
1. Exhibit D, Inventory of Submitted Samples: A sample must be submitted before the SAMPLE
DEADLINE.
This form is posted as a separate document to Vendor Link.
2. Invitation to Bid and Bidder’s Acknowledgment (on Page 1) - Signed by an authorized representative of the Bidder.
3. Exhibit B, Price Schedule - Signed by the Bidder. This document will be posted after samples have been evaluated.
4. “Authorized Reseller Letter” for each manufacturer a bid has been submitted for on Exhibit B, Price Schedule.
5. Attachment – “A,” Certification Regarding Drug-Free Workplace USDA Form AD-1049
6. Attachment – “C,” Certification Regarding Debarment USDA Form AD-1048
7. Attachment – “D,” Conflict of Interest & Non-Collusive Affidavit
8. Attachment – “E,” Scrutinized Company Certification
9. Attachment – “F,” Certification Regarding Lobbying & Disclosure of Lobbying Activities
10. Attachment – “G,” Emergency / Storm Related Catastrophe Agreement
11. Attachment – “H,” Bidder’s Statement of Principal Place of Business
12. Attachment – “I,” Vendor Affidavit Regarding the Use of Coercion for Labor and Services
13. Attachment – “K,” State Required Language – Florida Department of Agriculture & Consumer Services
14. Addenda, if applicable - Signed by the Bidder
15. If a Florida Corporation, a screenshot of the company’s “ACTIVE” business entity registration through sunbiz.org.
16. If a Non-Florida Corporation (Foreign), a screenshot of the company’s “ACTIVE” business entity registration.
17. Provide a copy of a current inspection report from the Health Department
**MAKE SURE ALL DOCUMENTATION IS SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE
BIDDER. FAILURE TO COMPLY MAY RESULT IN DISQUALIFICATION ON THE GROUNDS OF NON-
RESPONSIVENESS TO THE REQUIREMENTS OF THE BID.
***REMAINDER OF PAGE LEFT INTENTIONALLY BLANK***
EXHIBIT E
Milk & Dairy Products
Delivery Locations Gr. Level
9th Grade Center High
Altamonte Elementary
Bear Lake Elementary
Bentley Elementary
Carillon Elementary
Casselberry Elementary
Catering Special
Chiles Middle
Choices of Learning Elementary
Crooms High
Crystal Lake Elementary
Eastbrook Elementary
English Estates Elementary
Evans Elementary
Forest City Elementary
Galileo Riverbend Special
Galileo Skyway Special
Geneva Elementary
Goldsboro Elementary
Greenwood Lakes Middle
Hagerty High
Hamilton Elementary
Heathrow Elementary
Highlands Elementary
Idyllwilde Elementary
Indian Trails Middle
Jackson Heights Middle
Keeth Elementary
Lake Brantley High
Lake Mary Elementary Elementary
Lake Mary High High
Lake Orienta Elementary
Lawton Elementary
Layer Elementary
Longwood Elementary
Lyman High
Markham Woods Middle
Midway Elementary
Millennium Middle
Milwee Middle
Oviedo High
Partin Elementary
Pine Crest Elementary
Rainbow Elementary
Red Bug Elementary
Rock Lake Middle
Sabal Pointe Elementary
Sanford Middle
Seminole High High
Seminole Science Center Special
South Seminole Middle
Special Programs @ Lake Mary High Special
Spring Lake Elementary
Stenstrom Elementary
Sterling Park Elementary
Teague Middle
Tuskawilla Middle
Walker Elementary
Wekiva Elementary
Wicklow Elementary
Wilson Elementary
Winter Springs Elementary Elementary
Winter Springs High High
| Addendum 1 - 25260070B-VG – MILK & DAIRY PRODUCTS.pdf |
| 25260070B- MILK & DAIRY PRODUCTS - REVISED SUBMITTAL REQUIREMENTS .pdf |
| Exhib E - Delivery Locations.pdf |
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