Addendum 1 18051 (r).pdf
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- Solicitation number
- RFQ 171 190000000439 3
- Issued by
- Genesee County, Fife Lake Village, Michigan
About this file
This addendum document, issued by Hobbs+Black Associates on behalf of the Department of Technology, Management and Budget (DTMB), modifies the original bid documents for the Flint State Office Building Parking Garage Elevator Renovation project (Contract No. Y18427, Project #18-309.00). The work includes complete replacement of two selective collective hydraulic passenger, direct action cylinder elevators, along with associated mechanical, electrical, and architectural work. A mandatory pre-bid meeting was held on May 21, 2019 at 10:00 AM at the Flint State Office Building, with six bidders in attendance. Bids were due June 5, 2019 at 2:00 PM through the SIGMA system, with a bid question cutoff date of May 30, 2019 at 2:00 PM. The project involves modernization of elevators with new hydraulic units, installation of HVAC systems in machine rooms, replacement of fire detection systems, architectural modifications including fencing for condenser equipment, and sump pump installation. Three alternates were presented: modernization of all three elevators versus two; wrapping of all hoistway entries versus selected entries; and replacement of the elevator 3 first floor hoistway entry with a rated door.
A 5% bid security was required for all proposals. A $65,000 contingency allowance was established under the base bid. The project schedule requires the winning bidder to propose continuous work toward completion with liquidated damages provisions once timing is finalized. Construction must be coordinated with Mike Noonan of DTMB and the University of Michigan, as the building will remain fully occupied during renovation work. The work scope indicates elevator 2 will be modernized first while elevator 1 remains operational, followed by modernization of elevator 1. The contract is administered through the State of Michigan DTMB.
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117 E. Al legan Street, Lansing, Michigan 48933 | 517.484.4870
ANN ARBOR | LANSING | PHOENIX | WWW.HOBBS-BLACK.COM
ADDENDUM ONE
DATE: May 21, 2019
PROJECT: Flint State Office Building Parking Garage Elevator Renovation File No.: 171/18051.TYC
PROJECT #: 18-309.00
This Addendum is issued for the purpose of modifying and/or clarifying the original drawings and specifications and shall take precedence over them.
All work included herein shall be in accordance with the original drawings and specifications except as specifically noted herein. All incidental items required to provide the following modifications shall be included even though not specifically described.
This Addendum is being sent to all bidders receiving plans and specifications. Receipt of this Addendum shall be noted on Proposal Form in appropriate locations.
GENERAL
1. Pre Bid Meeting notes, dated May 21, 2019 / 10:00 AM, and Meeting Attendance sign-in sheet are attached.
SPECIFICATIONS
1. Project Advertisement (DTMB-0415) and Section 00030 Advertisement, Article 2: Change description of Work/Work Description first sentence to read: “The work includes, but is not limited to: Complete elevator replacement of two (2), selective collective hydraulic passenger, direct action cylinder elevators.”
DRAWINGS
1. Not applicable for this addendum.
Pre Bid Meeting notes, dated May 21, 2019 / 10:00 AM, and Meeting Attendance sign-in sheet are attached as part of this Addendum.
END OF ADDENDUM
NCS:ame Enclosure cc: All Plan Holders, via SIGMA Todd Cordill, DTMB Project Director Mike Noonan, DTMB Facilities Supervisor Robin Hyman, CTR Jacob Sabins, CTR
MEETING MINUTES
DATE/TIME: May 21, 2019 / 10:00 am
LOCATION: Flint State Office Building, 125 E. Union Street, Flint, MI 48502
PROJECT: Department of Technology, Management and Budget Flint State Office Building Parking Garage Building Elevator Replacement
FILE NUMBER: 171/18051.TYC
INDEX NO: 171CODTMB7188
CONTRACT NO.: Y18427
PROJECT #: 18-309.00
PRESENT: Department of Technology, Management, and Budget Todd Cordill, Project Director Dan Parker, Project Inspection Michael Noonan, Facility Supervisor Donn Rush & Associates, Inc.
Jon Filliez, Elevator Consultant Hobbs+Black Associates, Inc.
Nick Scarpone, Project Manager Bidders:
Ryan Dorey, RAS Contracting Collin Brady, Vet-Con Rob Lentz, Antler Construction Brett cone, Elevator Service, Inc.
Celeste Zamudio, Angels General Construction Jenna Turowski. MEI Michigan Elevator
These minutes constitute an understanding of the proceedings of the meeting and will be considered correct unless the writer is notified to the contrary within three working days of the date of receipt.
I. Purpose
A. Pre-Bid Meeting B. Agenda, Dated February 11, 2019 / 10:30 AM C. Documents Reviewed
1. Bid Set Drawings and Specifications dated February 04, 2019
II. Discussion A. Todd Cordill opened the meeting with general review:
1. Contract is all through State of Michigan DTMB
2. The work scope includes replacement of three hydraulic elevator units
3. This is a mandatory pre-proposal meeting
4. A 5% bid security is required
5. Bids are due on June 5, 2019 at 2:00 PM and must be up-loaded into Sigma
6. The Bid question cut-off date is May 30, 2019 at 2 PM
7. All bid questions should be directed to Nick Scarpone via email at: nscarpone@hobbs-black.com
Department of Technology, Management, and Budget Flint State Office Building / University of Michigan Parking Garage Elevator Replacement May 21, 2019 / 10:00 AM File Number: 171/18051.TYC Index No.: 171CODTMB7188 H+B Project No.: 18-309.00
B. Scope Outline
1. Mechanical Work
a) Mechanical work scope is work to support elevator machine rooms, which are currently heating only. The new equipment will require two split-system HVAC units extended to a condenser rack that is in the open parking structure. (Base bid for one machine room, alternate for the second machine room)
b) Also required by code is the addition of a sump-pump to the existing elevator pit. At base bid this is located between elevators 2 and 3, at the alternate; the sump is located between elevators 3 and 2.
2. Electrical Work
a) Includes replacing switches, relays, contacts, and receptacles in the shafts and machine rooms.
b) Smoke and Heat Detectors will all be replaced and tied into the existing 1984 Honeywell
Fire Alarm Panel. Some FA panel upgrades will be required to execute this part of the Work.
3. Architectural Work
a) Consists of a fenced area with gate to secure new condenser equipment for the machine rooms.
b) With base bid, a rated partition will be installed between elevators 3 and 2 to close off the abandoned shaft. With the alternate the partition separation is not needed.
4. Elevator Work
a) Modernization with new hydraulic units including new jack assemblies, slings, platforms, new pump units, and controllers. Elevators 1 and 2 are base bid, with Elevator 3 removed, jack pulled and capped.
b) With the alternate, all three elevators are modernized.
5. Project Schedule
a) The State is looking for the winning bidder to propose a project schedule based upon continuous work toward a completion date. Once that timing is set, the contract will include liquidated damages.
C. Allowances 01 2100
1. Allowance 1 – Contingency Allowance of $65,000 is noted
D. Alternates 01 2300
1. Alternate No. 1 – Base bid includes modernization of elevators 1 and 2, elevator 3 removed and abandoned. Alternate includes modernization of all three elevators.
2. Alternate No. 2 – Base bid includes wrapping of corroded or poor condition hoistway entries at elevators 1 and 2. Alternate includes wrapping of all hoistway entries for all three elevators.
3. Alternate No. 3 – Base Bid leave elevator 3 first floor hoistway bolted in place. Alternate replace elevator 3 first floor hoistway entry with rated HM door and frame.
I. Questions and Answers
A. No questions were posed.
Department of Technology, Management, and Budget Flint State Office Building / University of Michigan Parking Garage Elevator Replacement May 21, 2019 / 10:00 AM File Number: 171/18051.TYC Index No.: 171CODTMB7188 H+B Project No.: 18-309.00
III. Tour A. We toured the site, elevator pit, elevator machine rooms, and fire alarm panel.
B. During the tour the DTMB established that with base bid or alternate, elevator 2 would be the first modernized, with elevator 1 kept running during the work. After elevator 2 is completed and brought on line, then elevator 1 would be modernized.
C. The building will be fully occupied during the construction work.
D. Schedule for all work within the building must be coordinated through Mike Noonan of DTMB and must be coordinated with the University of Michigan.
Signature:
Nick Scarpone, AIA, CSI, NCARB
Vice President / Regional Production Coordinator
NS:ncs
Enclosures cc: All Attending via Addendum
File details come from the government source that posted it. Updated .