Addendum 02.pdf
PDF 381 KB Posted
- Attached to
- RFP 2026-01 DISTRICT PHONE SYSTEM UPGRADE
- Solicitation number
- 193-RFP 2026-01
- Issued by
- Hyde County, North Carolina
About this file
Addendum 02 for RFP 2026-01 is issued by Henderson County Public Schools' Board of Public Education for a District Phone System Upgrade in Hendersonville, North Carolina. The addendum provides clarifications and updates to the original RFP, specifically addressing phone system requirements, including a preference for T44w Yealink or equivalent 1Gb 8-line IP phones with WiFi capability, and the need to port 33 existing fax lines to eFax services while maintaining HIPAA compliance. The document includes vendor questions and answers regarding elevator lines, classroom phones, phone purchasing models, headsets, phone terminology, and fax line usage.
The addendum indicates flexibility in phone acquisition, requesting vendors to include both outright purchase and Hardware-as-a-Service (HaaS) options. No headsets will be included in the quote, and all 33 fax lines should be ported to existing physical fax machines. Vendors are instructed to complete this addendum and attach it to their proposal submission, with the understanding that the addendum becomes part of the original bid package. The RFP seeks a comprehensive telecommunications infrastructure upgrade from traditional landline systems to a modern, cloud-based solution that meets the district's operational requirements while potentially supporting small, minority, disabled, and woman-owned businesses.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum 05 contains additional vendor questions.pdf | ||
| ADDENDUM 05 ISSUED AUG 1.pdf | ||
| Addendum 03.pdf | ||
| Addendum 04.pdf | ||
| WEBPOST RFP 2026-01.pdf | ||
| Addendum 01.pdf |
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Text version
Board of Public Education Dr. Kathy Revis, Chairperson
Robert Bridges, Vice Chairperson Beth Campbell Blair Craven Shelia Dale
Amy Lynn Holt Alyssa Norman
414 Fourth Avenue West, Hendersonville, NC 28739-4261 Mark R. Garrett, Superintendent
ADDENDUM 02 (2 Pages)
ISSUED JULY 15, 2025
District Phone System Upgrade
RFP 2026-01
This addendum amends RFP 2026-01 bid package to update the following bullet points:
9. PHONES:
• If new phones must be purchased our preference is T44w Yealink or equivalent preferred (1Gb phone, Wifi capable, 8-line 1P IP phone, power cord included, poe capable. We will not try to leverage existing phones.
• 33 total fax numbers will need to be ported to an eFax service. Port existing 33 “POTS” fax lines to existing physical fax machines. Our fax services do require HIPPA compliance.
VENDOR QUESTIONS
Elevators
1. Are the elevator lines currently operating on direct POTS lines, or are they utilizing ATA lines?
ANSWER: Elevators are currently operating on direct POTS lines.
Classroom Phones
2. What are the make and model of the current classroom phones?
ANSWER: We do not need any classroom phone work included
3. Are all phones the same model? If not, could you provide a breakdown of the quantities for each type?
ANSWER: Only the new VoIP phones will be connected to the intercom system with the current scope of work.
Phone Purchasing Model
4. Do you intend to purchase the phones outright, prefer a Hardware-as-a-Service (HaaS) model, or would you like to see both options included?
ANSWER: Please include both options on the phone purchase.
Headsets
5. Should headsets be included in the quote? If so, could you specify the preferred type and quantity?
2 | P a g e
ANSWER: No headsets included in the quote.
Phone Type Terminology
6. In the "Phones" section, it mentions “8-line 1P phones.” Could you confirm if this was meant to be “8-line IP phones”?
ANSWER: 1gb 8- line IP phone
Fax Lines / Usage
7. On page 7, the RFP notes that 33 fax "lines" are needed, and we’re assuming these are to be connected to physical fax machines at various offices. However, the same section also mentions 33 fax numbers to be ported to eFax services. Since eFax typically refers to digital faxing, could you please confirm how many of the 33 lines are intended for use with physical fax machines versus eFax?
ANSWER: Please port existing "POTS" fax lines to existing physical fax machines.
NOTE: This addendum becomes a part of the bid package and should be completed and attached to your proposal submission.
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