Addendum 01.pdf
PDF 392 KB Posted
- Attached to
- RFP 2026-01 DISTRICT PHONE SYSTEM UPGRADE
- Solicitation number
- 193-RFP 2026-01
- Issued by
- Hyde County, North Carolina
About this file
Addendum 01 is a document issued by Henderson County Public Schools (HCPS) for RFP 2026-01, modifying the original bid package for a District Phone System Upgrade. The addendum updates key implementation dates, extending the project timeline from November 15, 2025 to December 15, 2025, and provides 90 days for deployment across 27 locations (previously noted as 37 locations). The document introduces a new section on Oral Presentations, allowing HCPS to request clarification presentations from bidders, and includes a series of vendor questions and answers addressing technical specifications, installation requirements, and system integration.
The addendum clarifies several important technical details, including that classroom phones will not be replaced, an ATA/Grandstream adapter will be needed to tie phones into the existing Dukane Carehawk 1000 intercom system, and MB Haynes is the current intercom vendor. The school district currently uses Grandstream ATA adaptors and requires on-site ("boots on the ground") installation and training, rejecting proposals for remote installation. The total user base is 157 users spread across multiple locations, with some sites like Johnson Farm requiring minimal hardware changes. The district emphasizes that proposals will be evaluated based on submitted content and that not all vendors may be invited to make oral presentations.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum 05 contains additional vendor questions.pdf | ||
| ADDENDUM 05 ISSUED AUG 1.pdf | ||
| Addendum 03.pdf | ||
| Addendum 04.pdf | ||
| WEBPOST RFP 2026-01.pdf | ||
| Addendum 02.pdf |
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Text version
Board of Public Education Dr. Kathy Revis, Chairperson
Robert Bridges, Vice Chairperson Beth Campbell Blair Craven Shelia Dale
Amy Lynn Holt Alyssa Norman
414 Fourth Avenue West, Hendersonville, NC 28739-4261 Mark R. Garrett, Superintendent
ADDENDUM 01 (2 Pages)
ISSUED JULY 9, 2025
RFP 2026-01
This addendum amends RFP 2026-01 bid package to update the following bullet points:
9. PHONES:
• The potential timeframe to start the implementation should begin September 15, 2025 and be finished by November 15, 2025 DECEMBER 15, 2025. Delivery and installation will be coordinated by contacting Mr. Jeff Cannon, Assistant Director of Facilities at 828-388-1284.
• Delivery of equipment, installation and all requirements listed in this RFP shall be completed no later than November 15, 2025. DECEMBER 15, 2025. Please indicate if this requirement can be met by your company: _____YES _____NO
Add the following:
11. ORAL PRESENTATIONS:
• During the evaluation process, HCPS may, at its discretion, may request any one or all companies to make oral presentations for the purpose of clarification or to amplify the materials presented in any part of the proposal. However, companies are cautioned that HCPS is not required to request clarification; therefore, all proposals should be complete and reflect the most favorable terms available from the company. Not all companies may be asked to make such oral presentations.
VENDOR QUESTIONS
1. 157 users spread across 37 locations seems light. Do they have phones in the classroom? Will these also need to be replaced?
• Answer: Phones in classrooms will not be replaced. Some of these locations such as Johnson
Farm will need to be change out but will require minimal hardware.
2 | P a g e
2. The overhead paging system, Dukane Carehawk 1000, looks like a self-contained system. I could not see a SIP connection to the unit. Do you have a vendor we can speak to that installed the system?
• Answer: The vendor for the intercom is MB Haynes. To tie the phones in with the intercom an
“ATA”/Grandstream will be needed.
3. The deployment is scheduled during the school calendar year and has a 30 day installation timeframe for 37 locations. That seems a bit tight. What happens if the deployment goes over the 30 day mark?
• Answer: The bid specification is for 27 locations. The current deployment is 60 days in the RFP but this has been amended to 90 days which will be Dec15th.
4. Will the school system allow T-Mobile to show a demo of the product to make sure the school system is interested and it is a good fit for the district's needs?
• Answer: RFP proposals will be evaluated based on their content and information submitted.
Please see the addition included in this addendum regarding 11. Oral Presentations.
5. Which models of ATA adaptors does the school system currently use?
• Answer: We currently use Grandstream ATA’s.
6. Will the school system entertain remote installation if we program the phones remotely? We would then use support from the school district to connect the phones to the local network and enter a 4-digit code to assist with onboarding.
• Answer: The scope of work will remain the same in requiring boots on the ground for installation and training.
NOTE: This addendum becomes a part of the bid package and should be completed and attached to your proposal submission.
File details come from the government source that posted it. Updated .