Adddendum 3.pdf

Date Printed: Aug 13, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Proc Folder: 1464660 Reason for Modification:

Doc Description: Williamstown ARFC Paving, Sealing, & Striping Addendum No. 3

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2024-08-13 2024-08-15 13:30 CRFQ 0603 ADJ2500000009 4

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 13, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 3

To provide Mandatory Pre-bid Meeting sign-in sheets, see attached.

To provide map Add Alt Bid Area, see attached.

To respond to the Vendor Technical Questions, see attached.

Bid opening date and time remains, August 15, 2024, at 1:30 pm., est.

No other changes.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

WILLIAMSTOWN NATIONAL

GUARD ARMORY

1707 COONSKIN DR 285 AVIATION DR

CHARLESTON WV PARKERSBURG WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 BASE BID: Paving, Sealing, and Striping

Comm Code Manufacturer Specification Model #

72141100

Extended Description:

See attached Exhibit "A" pricing page to input pricing.

BASE BID: Provide and furnish all labor, materials, tools, expendable equipment and all services to complete parking lot paving, sealing, and striping services per the attached specifications and documentation. Contractor MUST field verify this area.

Date Printed: Aug 13, 2024 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

ADJUTANT GENERALS

OFFICE

1707 COONSKIN DR 1600 SOUTH LAFAYETTE

AVENUE

CHARLESTON WV MOUNDSVILLE WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 ALTERNATE #1: Paving of the Exisiting

Motorpool

Comm Code Manufacturer Specification Model #

72141100

Extended Description:

Alternate No. 1: To provide and furnish all labor, materials, tools, expendable equipment and all services to complete paving services at the existing motorpool per the attached specifications and documentation. Contractor MUST field verify this area.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Pre-bid Meeting At 11:00 am., est. 2024-08-08 2 Vendor Technical Questions Due By 11:00 am., est. 2024-08-12

SOLICITATION NUMBER: CRFQ ADJ2500000009

Addendum Number: 2

The purpose of this addendum is to modify the solicitation identified as (“ADJ2500000009”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☐ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☒ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☒ Other.

Description of Modification to Solicitation:

1. To provide Mandatory Pre-bid Meeting sign-in sheets, see attached.

2. To respond to the Vendor Technical Questions, see attached.

3. To provide Map showing Base Bid, & Add Alt Bid Area Map, see attached

4. Bid opening date remains August 15, 2024, at 1:30 pm., est.

5. No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Solicitation Number: CRFQ ADJ2500000009

Pre-Bid Sign-In Sheet Date of Pre-Bid Meeting: August 8, 2024 at 11 :00AM

Location of Prebid Meeting: Williamstown ARFC, Williamstown, WV

Please Note:

Vendors must sign-in on this sheet to verify attendance at the Pre-Bid meeting.

Fai lure to legibly sign in may be grounds for declaring a vendor ineligible to bid.

For further verification, please a lso provide a business card if possible.

Firm Represented:* Rep Name (Printed): Firm Address:

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*One Vendor Per Representative - No one individual is permitted to represent more than one vendor at the pre-bid meeting. Any individual that does attempt to represent two or more vendors will be required to select one vendor to which the individual 's attendance will be attributed. The vendors not selected will be deemed to have not attended the pre-bid meeting unless another individual attended on their behalf.

Solicitation Number: CRFQ ADJ2500000009

Pre-Bid Sign-In Sheet Date of Pre-Bid Meeting: August 8, 2024 at 11 :00AM

Location of Prebid Meeting: Williamstown ARFC, Williamstown, WV

Please Note :

Vendors must sign-in on this sheet to verify attendance at the Pre-Bid meeting.

Fail ure to legibly sign in may be grounds for declaring a vendor ineligible to bid.

For further verificat ion, please also provide a business card if poss ible.

Firm Re~resented:* Re~ Name (Printed}: Firm Address:

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Tele~hone #: Fax#: Email:

*One Vendor Per Representative - No one individual is permitted to represent more than one vendor al the pre-bid meeting. Any individual that does attempt to represent two or more vendors will be required to select one vendor to which the individual 's attendance will be attributed. The vendors not selected will be deemed to have not attended the pre-bid meeting unless another individual attended on their behalf.

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

August 13, 2024

ADDENDUM NO. 3- CRFQ-ADJ2500000009

RE: Williamstown ARFC Paving Project

TO: Prospective Bidders

FROM: West Virginia Adjutant General’s Office

PART 1 – TO PROVIDE RESPONSES TO TECHNICAL QUESTIONS

Q1: Question: Can you please verify the work locations as drawn out and labeled on the below image. Base bid parking lot dimensions are as highlighted and referred motorpool is as circled in red. If these are not the proper dimensions, please provide details specifying scope of work locations.

A1: See attachment for verification.

Q2: In the meeting they said the roadway into the ARFC gets paved and I was wondering where the pavement doe the roadway stopped. Does it stop at the fence, or does it go all the way down the hill? I have attached a picture of the area and called out the area where the fence is.

A2: The pavement stops at the fence.

Q3: Please provide map that defines base bid and ALT bid please define crack repair, mill full depth and pave to surface?

A3: Please refer to attached detail. All areas of being repaired will be milled 2-inches in depth and resurfaced with wearing course asphalt. Areas discussed that are degraded to the substrate, will be removed and a full depth repair performed. Widths of areas being repaired will vary depending on location and severity of degradation.

PART 2 – TO PROVIDE COPIES OF THE PRE-BID MEETING SIGN-IN SHEETS

See attached.

Base Bid

Add Alt

Bid Area

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2500000009

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☒ Addendum No. 2 ☐ Addendum No. 7

☒ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.