Add 02 QA DCF ITB 2223 042.pdf

Addendum No. 02 with Written Inquiry Responses

DCF ITB 2223 042

Economic Self Sufficiency Facilities Renovations General Services

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Solicitation Number:

Solicitation Title:

Response(s) Due Date:

Addendum Number:

Addendum Date:

DCF ITB 2223 042

Economic Self Sufficiency Facilities Renovations April 24, 2023 March 31, 2023

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF ITB 2223 042 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

Change No. 1

Section 1.2 Term of Agreement:

The anticipated start date of the resulting contract is April 10, 2023 May 8, 2023. The anticipated duration of the contract is approximately three months. Renewal, if any, shall comply with s.

287.057(14), F.S.

Change No. 2

Section 2.3 Timeline:

Activity Date Time Eastern

Address Section Reference

Solicitation advertised and released on VIP:

1/30/2023 MFMP VIP located at: https://vendor.myfloridamarketplac e.com

1.4

*First Mandatory In- Person Pre-Bid Conference:

2/13/2023 9:00

AM

Address:

9393 N Florida Ave, Tampa, FL 33612

2.5

*Second Mandatory In- Person Pre-Bid Conference:

3/6/2023 10:00

AM

Address:

9393 N Florida Ave, Tampa, FL 33612

2.5 https://vendor.myfloridamarketplace.com/

Economic Self Sufficiency Facilities Renovations General Services

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Activity Date Time Eastern

Address Section Reference

Written questions must be received no later than:

2/20/2023

3/13/2023

2:00

PM

See Section 1.3 2.6

Anticipated posting of responses to Vendor questions:

3/17/2023

3/31/2023

MFMP VIP located at: https://vendor.myfloridamarketplac e.com

Additional Written questions must be received no later than:

4/10/2023 10:00

AM

See Section 1.3 2.6

Anticipated posting of responses to Vendor questions:

4/11/2023 MFMP VIP located at: https://vendor.myfloridamarketplac e.com

Electronic bid must be received by the Department:

3/27/2023

4/24/2023

10:00

AM

See Section 1.3 2.7

*Bid opening: 3/27/2023

4/25/2023

10:00

AM

Computer, tablet, or smartphone.

https://meet.goto.com/SolicitationAdmin istration Phone:

United States (Toll Free): 1 866 899 United States: +1 (571) 317-3116 Access Code: 687-621-357

2.7.3

Anticipated posting of intended contract award:

4/3/2023

5/01/2023

MFMP VIP located at: https://vendor.myfloridamarketplac e.com

Section 5

Anticipated effective date of contract:

3/17/2023

5/8/2023

N/A 1.2

*All meetings noted with an asterisk (*) are public meetings.

Change No. 3 Insertion of document to SC Part 2:

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration tel:+18668994679,,687621357 tel:+18668994679,,687621357 tel:+15713173116,,687621357

Economic Self Sufficiency Facilities Renovations General Services

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Exhibit N: Mechanical and Electrical Specifications

Change No. 4 Insertion of document to SC Part 2:

Exhibit O: Furniture Layout

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Response to Written Inquires:

Question # Vendor Name Solicitation

Section Question Department Response

Master Builders Development Group, Inc.

Will we be able to work after hours? If yes, what hours can we work?

Yes, after hours and weekends are available upon request.

Refer to the Standard Contract Part 2 Exhibit C, General Conditions, C-2.2.2.

Master Builders

Working after hours will require an after-hour inspection schedule that would add $150 per inspection, for city inspectors and up to $250 for private authorized inspectors to the overall cost, will that be acceptable?

Refer to Standard Contract Part 2 Section B-7.1 Permits.

Master Builders

The plans call for the use of Pro Mar 200 paint which is a Sherwin Williams product however during the walk through it was suggested that we use Behr paint with built in primer. Which paint should we use?

Refer to Section 2.10 of the ITB and Exhibit M, Page A-608, Section 099100 – Painting, Part 2- Products, Sub-Section 2.1 Manufacturers. The Sherwin Williams PRO MAR 200 is the basis-of-design product; however, substitutions of equivalent quality will be considered.

Master Builders

What is our responsibility with flooring? Specifically flooring that is underneath current existing walls.

Refer to Exhibit M, Page G-101, General Notes #16.

Master Builders

Can you provide us with a contact list of your preferred vendors (Fire, Data, Electrical, HVAC & Flooring)?

No, the Department recommends the Vendor reach out to subcontractors to determine what will provide the lowest overall cost to the Department. Additionally, refer to Section 2.15 of the

ITB.

Master Builders

Since the plans have already been approved do we have an idea of the cost for the permits?

Business office professional review fee - $896.89 Florida permit surcharge plan review - $23.67

Question # Vendor Name Solicitation

Section Question Department Response

Does not include additional fees

Master Builders

Will we have an area to stage from where we can keep our tools and equipment?

Yes

Master Builders Development Group, Inc.

Will we have a location for a dumpster? Yes

Master Builders

In cases where the HVAC vents need to be moved and where the vents do not reach, will we be responsible for any duct work that has to be performed, in order to move the vents into the proper location?

Yes. Refer to Exhibit M, Page G-101, General Notes #17 and Exhibit M, Page M-001 Mechanical Specifications Note M-5.

Master Builders

One of the offices currently has no air conditioning, assuming that there is no ducts or that the ducts have been disconnected or damaged, what is our responsibility in remedying that situation?

See answer to question 9 of this Addendum.

Master Builders

It was discussed during the walk through that many walls required outlets that are currently non-existing, upon plan review we find that there is no page illustrating or describing any electrical work.

We did find a general note discussing the requirements to follow current building codes however there is a possibility

The Department requires one outlet on each wall and power is to be conveniently located for the furniture plan. See Exhibit O:

Furniture Layout incorporated by Change No 4.

Question # Vendor Name Solicitation

Section Question Department Response that current loads on specific circuits, at various locations may be overloaded, requiring additional wiring and or installation of breakers or sub panels etc. In that case, what would be our responsibility?

12 Cook Brothers Inc. Who is the architect?

Wannemacher Jensen Architects Inc.

13 Cook Brothers Inc. Where are the plans and specs?

All drawings can be found under Downloadable Files for Advertisement within the advertisement for Economic Self Sufficiency Facilities Renovations in MFMP that can be accessed at the below link:

https://vendor.myfloridamarketplace.com/search/bids/detail/4120

See also Changes No. 3 and 4 of this Addendum.

E.B Morris General

Contractors, Inc.

Are we required to do the lobby area work after hours

Yes, the lobby area work will have to be completed before the 8:00 a.m. and after 5:00 p.m. working hours, Monday through Friday. After hours and weekends are available upon request.

See answer to question 1 of this Addendum.

E.B Morris General

Contractors, Inc.

Are we required to use the fire sprinkler and fire alarm vendor used by FL State Department of Children and Families

Yes, this the Department is currently under contract with Fire sprinklers-Piper fire protection- (727) 235-3347 and Fire alarm sensors- SAI- (727) 323-4300.

E.B Morris

What are the requirements for floor repair (carpet) in areas where walls or doors are being removed? Is there a spec for the carpet – there were multiple styles throughout the facility

See the answer to question 4 of this Addendum.

https://vendor.myfloridamarketplace.com/search/bids/detail/4120

Question # Vendor Name Solicitation

Section Question Department Response

E.B Morris

In the pre-bid it was stated the plans have been submitted to the City of Tampa and are approved – do we know the permit fees?

See the answer to question 6 of this Addendum.

*All meetings noted with an asterisk (*) are public meetings.