Acoustic_and_or_Vibration_Monitoring_System.pdf
PDF 56 KB Posted
- Attached to
- Acoustic and /or Vibration Monitoring System
- Solicitation number
- Event 32101-13994
- Issued by
- Davidson County, Tennessee
About this file
This is a Request for Bid (RFB) issued by the State of Tennessee Department of General Services (DGS), Real Estate and Asset Management (STREAM) division, for an Acoustic and/or Vibration Monitoring System. The procurement seeks a three-year contract with two one-year renewal options for a monitoring system with installation and five years of maintenance and reporting services. Line 1 requires one monitoring system unit with installation, to be delivered by August 25, 2026, to the Construction Division at the James K. Polk Building in Nashville, Tennessee. Line 2 requires five years of monitoring system maintenance and reporting services, also with a due date of August 25, 2026. The bidding period runs from October 14, 2026, at 12:26 PM CDT through November 30, 2026, at 2:00 PM CST. Bids must be submitted electronically through the State's Edison system to General Services at 312 Rosa L Parks Avenue, 3rd Floor, Nashville, Tennessee 37243. The solicitation coordinator is DeRenne Raley at DeRenne.Raley@tn.gov or (615) 251-5173.
Bidders must respond to mandatory compliance and certification questions regarding debarment status, criminal history, and contract termination history. All responding firms must complete a diversity business participation form and submit it with their bid documents, with ongoing monthly submissions required until a reasonable level of diversity business participation is achieved. Bidders must provide contract administrator information, including name, address, phone number, cell/pager number, email, and company website. The solicitation requires unit pricing for both the monitoring system installation and the annual maintenance and reporting services. All bid submissions must be made in US dollars, and bids are not permitted in alternative currencies. Bidders are advised not to wait until the final submission date, as the Edison system logs out users after 30 minutes of inactivity.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment_A.pdf | ||
| Polk_Building_Monitoring_Specifications.pdf | ||
| Terms_and_Conditions.pdf |
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Text version
Event Description This event is to bid for a three (3) year contract with two (2) one-year renewal options for the State of Tennessee Real Estate and Asset Management (STREAM) division within the Department of General Services (DGS).
Specifications and terms & conditions are attached.
Solicitation Coordinator: DeRenne Raley, DeRenne.Raley@tn.gov, (615) 251-5173
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://sso.edison.tn.gov/oaam_server/oamLoginPage.jsp (Maintain supplier information)
Central Procurement Office Website:
http://www.tn.gov/generalservices/section/central-procurement-office
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Anne Raley Phone:
Email: DeRenne.Raley@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013994 Sell RFx 1 Event Round Version 1 1 Event Name Acoustic and/or Vibration Monitoring System Start Time Finish Time
10/14/2026 12:26:00 CDT 11/30/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Question UOM Best Worst Response
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Anne Raley Phone:
Email: DeRenne.Raley@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013994 Sell RFx 2 Event Round Version 1 1 Event Name Acoustic and/or Vibration Monitoring System Start Time Finish Time
10/14/2026 12:26:00 CDT 11/30/2026 14:00:00 CST
Response Comments
Question UOM Best Worst Response
Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."
Required: Yes Mandatory Response:No
Response Comments
We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.
Your responses will remain anonymous, and will have no bearing or consideration on contract award.
https://www.surveymonkey.com/r/stateoftncpocustomer
Required: No Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Anne Raley Phone:
Email: DeRenne.Raley@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013994 Sell RFx 3 Event Round Version 1 1 Event Name Acoustic and/or Vibration Monitoring System Start Time Finish Time
10/14/2026 12:26:00 CDT 11/30/2026 14:00:00 CST
Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: Monitoring System with Installation Comments:
- 8/11/26, Requisition for ITB, STREAM Polk Building Vibration Monitoring System Evan Alston
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: Line Qty: 5 UOM: Year Bid Qty: 5 Required: Yes Reserve Price: No
Description: Monitoring System Maintenance and Reporting
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Anne Raley Phone:
Email: DeRenne.Raley@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013994 Sell RFx 4 Event Round Version 1 1 Event Name Acoustic and/or Vibration Monitoring System Start Time Finish Time
10/14/2026 12:26:00 CDT 11/30/2026 14:00:00 CST
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Anne Raley Phone:
Email: DeRenne.Raley@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013994 Sell RFx 5 Event Round Version 1 1 Event Name Acoustic and/or Vibration Monitoring System Start Time Finish Time
10/14/2026 12:26:00 CDT 11/30/2026 14:00:00 CST
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: Monitoring System with Installation
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: CONSTRUCTION DIVISION
505 DEADERICK STREET
JAMES K POLK BLDG
NASHVILLE TN 37243-0350
United States
Quantity: 1 Due Date: 08/25/2026 Freight Terms:
Ship Via: Best Option Available
Line: 2 Item ID: Line Qty: 5 UOM: Year Description: Monitoring System Maintenance and Reporting
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: CONSTRUCTION DIVISION
505 DEADERICK STREET
JAMES K POLK BLDG
NASHVILLE TN 37243-0350
United States
Quantity: 5 Due Date: 08/25/2026 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Anne Raley Phone:
Email: DeRenne.Raley@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013994 Sell RFx 6 Event Round Version 1 1 Event Name Acoustic and/or Vibration Monitoring System Start Time Finish Time
10/14/2026 12:26:00 CDT 11/30/2026 14:00:00 CST
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: General Services
312 ROSA L PARKS AVE
3rd Floor
NASHVILLE TN 37243
United States
Contact: Anne Raley Phone:
Email: DeRenne.Raley@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013994 Sell RFx 7 Event Round Version 1 1 Event Name Acoustic and/or Vibration Monitoring System Start Time Finish Time
10/14/2026 12:26:00 CDT 11/30/2026 14:00:00 CST
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