ACHA RFP 001-23.24-Addendum 2.pdf

RON DESANTIS

GOVERNOR

JASON WEIDA

SECRETARY

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2727 Mahan Dr ive • Mai l S top #15 Ta l lahassee, FL 32308 AHCA.MyFlor i da.com

October 6, 2023

Prospective Vendor(s):

Subject: Solicitation Number: AHCA RFP 001-23/24, Addendum No. 2

Title: Home Health Electronic Visit Verification Service

This addendum to the subject solicitation provides the Agency’s responses to written questions.

Section 120.57(3)(b), Florida Statutes and Section 28-110.003, Florida Administrative Code require that a Notice of Protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.

Sincerely, Weston McKain Procurement Officer, Bureau of Purchasing and Contract Administration

Enclosures:

Questions and Answers (Supplement)

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AHCA RFP 001-23/24

ADDENDUM NO. 2

AHCA RFP 001-23/24, Addendum No. 2, Page 1 of 1

The purpose of this Addendum No. 2 is to answer questions timely submitted by a vendor in accordance with Section A.1., Instructions, Sub-Section A., Overview, Item 6., Solicitation Timeline. These questions were not included in the questions answered in Addendum No. 1 because the email containing the questions was initially quarantined by the Agency’s email security application. After review by Agency IT staff, the email was determined to be acceptable and timely received. Please see the Agency’s answers to these questions in the below attachment.

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QUESTIONS AND ANSWERS

(SUPPLEMENT)

QUESTION

# VENDOR NAME ATTACHMENT

IDENTIFIER

SECTION

IDENTIFIER

SUB-SECTION

REFERENCE

ITEM

REFERENCE

ATTACHMENT

EXHIBIT

PAGE

NUMBER QUESTION Answer

1 Acumen Fiscal Agent A 13 A Type and amount of contract contemplated

6 Is the agency's anticipated contract amount annual or for all 3 years of the contract term The Agency's anticipated Contract amount is for the anticipated term of the Contract, as indicated in Attachment A, Section A.1., Instructions, Sub-Section A., Overview, Item 14., Term of Contract, Sub-Item a.

2 Acumen Fiscal Agent A 14 D Term of contract 6 This section indicates that the agency intends to reduce the contract by at least 5% "during the period of contract renewal." Can you please define the begining and end of "during the period of contract renewal."

Please see Attachment A, Section A.1., Instructions, Sub-Section A., Overview, Item 14., Term of Contract, Sub-Item b., for information regarding the Contract renewal period.

3 Acumen Fiscal Agent A4 10 SRC6 EVV Services A4 10 Who is the agencies Fiscal Agent? Is it an external vendor or an in house service?

Will the FA use the selected EVV system or do they currently have a system that the selected EVV vendor will agregate from?

How many employers/members are currenlty enrolled with the FA? How many employees?

Does the current FA vendor provide API's for these transaction?

• The Agency’s contracted Fiscal Agent is Gainwell Technologies.

• The respondent’s proposed EVV system is expected to interface with the Fiscal Agent as described in the RFP.

• The question is not applicable to this solicitation.

• There is no additional information available at this time. This is an operational detail that will be worked out with the awarded vendor.

4 Acumen Fiscal Agent A4 6 SRC12 Information Technology Requirements

A4 Can you please detail the requirements the agency is expecting from the vendor in regards to the Driver Privacy Protection Act. How does the agency see DPPA instersecting with EVV?

Will there be driver information aggregated from providers agencies? Will the EVV vendor be expected to store driver information? If so for whom and for how long? How often will the data need to be updated?

The respondent should reply in a manner that it believes best addresses the requirements of the solicitation.

5 Acumen Fiscal Agent B 3 i Provider Type 91 application

Table 1 12 Can the agency please provide a sample Provider Type 91 application? The application for a New Medicaid Non-Institutional Provider is available online at the Florida Medicaid Web Portal:

https://portal.flmmis.com/FLPublic/Provider_ProviderServices/Provid er_Enrollment/Provider_Enrollment_EnrollmentForms/tabId/58/Defau lt.aspx

6 Acumen Fiscal Agent Response fields and attachment limits may limit the discription of important features and functionality. Would the agency consider removing or expanding the limits on any section?

No.

7 Acumen Fiscal Agent B 26-29 i Registration Milestones

Table 1 15 Will the agency be providing any incentives or penalties for provider to encourage EVV registration and adoption?

Please see Attachment B, Section II., Manner of Service(s) Provision, Sub-Section B., Services Provided by the Vendor, Item 4, Outreach and Communications, Sub-Items i and j. The Vendor shall propose incentives for Agency approval and work with providers individually to ensure adoption of the EVV system.

8 Acumen Fiscal Agent B 5 Training Training Environement i 18 Will the training environment be populated with real data or test data? Will each provider require a seperate training envirnement or will a single trainig environement be adequate?

The Vendor shall develop a training environment that provides the opportunity for testing different scenarios that mimic real situations.

The Vendor shall address its approach and modality for training in a Training Plan that must be submitted to the Agency for approval.

9 Acumen Fiscal Agent B d Training Training Schedule i 18 Can the agency please provide an estimate on the amount of individuals that will need to be trained?

See Addendum No. 1 for data that may assist in estimating the number of individuals that will need to be trained.

10 Acumen Fiscal Agent A 14 d 6 Should bidders submit costs for the renewal years to reflect the project 5% reduction or price the renewal years an the State then reduce the renewal price?

The Agency will not advise how a respondent should price renewal years.

11 Acumen Fiscal Agent Exhibit A-4 SRCs Evaluation Criteria

At the end of each SRC the evalaution criteria are defined. Should bidders keep the evaluation criteria at the end of their SRC responses?

Yes.

12 Acumen Fiscal Agent Exhibit A-5 SRC#12 3 Technology Requirement

25 We assume the Agency staff and any other state agency staff authorized by the Agency will have access to either a desktop or laptop pc. Please confirm.

Confirmed.

13 Acumen Fiscal Agent B B 14 Prohibition of Marketing

27 Is the prohibition of marketing only during procurement and contracting or for the duration of the contract?

This requirement applies to the term of the Contract.

14 Acumen Fiscal Agent B A Background 2 Please provide the number of Providers, PAs, and Recipients that will utilize the EVV system.

Please provide the number of claims submitted monthly.

See Addendum No. 1 for this data.

AHCA RFP 001-23/24, Addendum No. 2, Questions and Answers (Supplement), Page 1 of 1