Acceptance_of_Offer_Form.pdf
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- Solicitation number
- IFB-26-0111
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This Acceptance of Offer Form is a contract award document issued by the City of Phoenix, a municipal corporation in Arizona. The form serves as formal acceptance of a contractor's offer to provide hazardous detection equipment, accessories, and preventive maintenance services as specified in Invitation for Bid IFB-26-0111. The contract will commence on or about June 1, 2026, and extends for a five-year term. Key deadlines for the solicitation included a non-mandatory pre-offer conference scheduled for March 3, 2026, at 10:00 AM via WebEx, written inquiries due by March 6, 2026, at 2:00 PM, and sealed offers due by March 10, 2026, at 2:00 PM. The contractor is cautioned not to commence any billable work or provide materials or services until receiving official purchase order or contract documentation. Approval has been obtained from the City Attorney as of January 19, 2017, regarding the form's legal sufficiency.
Pricing must be submitted as firm and fixed discounts from the manufacturer's most recent published price list (MSRP) expressed as a single percentage figure for each manufacturer brand, with any subsequent annual price increases permitted only upon written submission with 60 days' notice and supporting documentation subject to City approval. Qualified offerors must demonstrate a minimum of five years of relevant experience and possess authorization as both a distributor/reseller and service provider for relevant manufacturers. Contractors must maintain commercial general liability insurance with limits of not less than $2,000,000 general aggregate and $1,000,000 per occurrence, with certificates due within 14 calendar days of award notification. All contractors must comply with Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements under 49 CFR Part 26, submitting an initial plan within 30 days of contract award and annual updates thereafter. The contract is subject to City Council approval and execution by the City Clerk's department, with termination occurring upon the earliest of contract term expiration or termination pursuant to agreement provisions. No specific award value or budget range is disclosed in the available solicitation documents.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Jeffrey Barton, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2025
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
File details come from the government source that posted it. Updated .