Acceptance_of_Offer_Form.pdf

This is an Acceptance of Offer Form from the City of Phoenix, Arizona, accepting a contractor's sealed bid for hazardous detection equipment, accessories, and preventive maintenance services. The City of Phoenix Fire Department's Special Operations Section and Arizona Task Force 1 are procuring multiple manufacturer brands of hazardous detection meters capable of monitoring atmospheric conditions and chemical, biological, radiological, and nuclear (CBRN) hazards, along with parts, accessories, one-year warranty coverage, annual calibration and optimization services, training and support, and regularly scheduled preventative maintenance including repair services and labor. The contract will commence on or about June 1, 2026, and will run for five years. A non-mandatory pre-offer conference was scheduled for March 3, 2026, at 10:00 AM via WebEx, with written inquiries due by March 6, 2026, at 2:00 PM, and sealed offers due by March 10, 2026, at 2:00 PM. The contract is subject to City Council approval and execution by the City Clerk's department.

Pricing must be submitted as a firm and fixed discount from the manufacturer's most recent published price list (MSRP) expressed as a single percentage figure for each manufacturer brand, with subsequent annual price increases permitted only upon written submission with 60 days' notice and supporting documentation subject to City approval. Qualified offerors must demonstrate a minimum of five years of relevant experience and possess authorization as both a distributor/reseller and service provider for relevant manufacturers. Contractors must comply with Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements under 49 CFR Part 26, including submission of initial and annual plans and monthly reporting through the City's Certification and Compliance System. All contractors must also comply with supplemental terms including FAA grant assurances, Title VI nondiscrimination requirements, E-Verify immigration compliance, equal employment opportunity standards, and heat-related illness prevention measures. Commercial general liability insurance with limits of not less than $2,000,000 general aggregate and $1,000,000 per occurrence is required within 14 calendar days of award notification. No specific award value or budget range is disclosed in the available solicitation documents.